Township Council Minutes
October 5, 2004
A Special Public Meeting/Conference Meeting of the Mount Olive Township Council was called to Order at 7:30 pm by Council President Rattner with the Pledge of Allegiance.
OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT
According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Mount Olive Chronicle. Notice has been posted at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive Township, New Jersey and notices were sent to those requesting the same.
ROLL CALL Present: Mr. Buell, Mrs. Labow, Mr. Perkins, Mr. Rattner
Absent: Mr. Guenther, Mr. Greenbaum, Mr. Elms (resigned)
ALSO PRESENT: Mayor De La Roche; Sandy Kaplan, Interim Business Administrator; Ed Katona, Police Chief; Sherry Jenkins, CFO; Fred Semrau, Township Attorney; Lisa Lashway,
Mr. Greenbaum has a conflict with another commitment, so he’s been excused and Mr. Guenther will be here in about 45 or 50 minutes, he has an MUA meeting in Morristown, he will be leaving early to come here.
President Rattner: The first item we have on the agenda tonight is the public advertisement for the approval to pay the Blackstone Group, LLC for work on the Mount Olive Library. I see that the President of the Library Board and the Director are here, does anybody have any questions on the bill? Seeing none, I’ll just make my comment. I find the bill in order. Ms. Israel sent us a copy of the contract where it said when we have to pay it and, just as I suspected, this bill is due on October 19th or 22nd, depending on how you count the days. The item that was circled was very very specific. It says the period covering each application of payment shall be one calendar month, ending on the last day of the month as follows….or as follows: Allocations for payment go before the Board on the second Tuesday of every month, payment is released ten days after that date. So, it was that they do give us enough time, because it wouldn’t be practical any other way. Written into the contract, that you’ve provided the copy of, said that it would be approved always on the second Tuesday of the month here, and that’s when the bills would come. I also noticed on the bill, even though it was attempted to give to the Clerk on the 24th, it wasn’t approved by the Administration until Monday the 27th, and that’s why you have a certain amount of time so everything can be reviewed and everything in proper order. I’m not going to stop the payment because we have it here tonight, but they have to give you enough time to process. Any organization, business or government has certain policies and procedures and you usually need a couple of weeks to get something through. Did you want to say something?
Jane Israel, Mount Olive Library Board: The only thing I wanted to mention is that this is actually Blackstone’s September payment, they were late in giving it to the Library Board, so I know that, you know, it was a day short in giving it to the Clerk or the CFO, whoever gets it, to be on here, but it was really, you know….
President Rattner: No, it was a week early.
Ms. Israel: No, this is their September….they didn’t put in for it, is what happened.
President Rattner: September’s bill is due, according to the contract, on September 30th. It is then given to the Administration, so they have enough time to review it, and it is put on our second…the second Tuesday of the succeeding month. September’s bill, and this is September’s bill, would be approved on the second Tuesday and paid within ten days. That’s very explicit in the contract.
Ms. Israel: Okay, but that does mean, then, that we skipped a month. I just, you know, wanted you to know that, because Blackstone did not give us a proper bill during the month of September. Okay, maybe it was for August, I’m sorry I didn’t say that, but….
President Rattner: But that was their responsibility. It says on here, and it’s always approved, it’s right here. They were notified that we would approve their bills on the second Tuesday of every month. If you want to say something, you have to say it up there.
Ms. Israel: That’s the….actually that’s the Library Board that is supposed to get them on the second Tuesday.
President Rattner: You don’t meet on a Tuesday.
Ms. Israel: No, I guess we need it the day before, so we can put it on our Wednesday meeting, that was the idea of it in the beginning, but….
President Rattner: Well, if I count the days, the bill was due to us by (for September) on September 30th, I’m not going to split hairs, two weeks later it is approved and then there’s ten days to make payment. That’s the contract and that’s reasonable to get everything through.
Ms. Israel: Okay. Thank you.
President Rattner: Does somebody want to make a motion to approve the payment to Blackstone?
Mr. Buell: I make a move that we pay Blackstone.
Ms. Labow: Second.
President Rattner: Any discussion? Any comment from the public? Roll Call.
ROLL CALL: Passed Unanimously
President Rattner: The Clerk advised me, even though it’s one meeting, we advertised it as a special meeting, so we will have a public portion, for anybody who wants to address the Council on any issue, now is your time, because we do not have a public portion on the workshop. Oh we do, I’m sorry. Seeing none, I’ll close the public portion and we’ll move right on.
The special public meeting portion was adjourned at 7:40 pm, with a Workshop to follow.
Steven W. Rattner, Council President
I, LISA M. LASHWAY, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes is a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on November 9, 2004.
Lisa M. Lashway, Township Clerk