Mt. Olive Township Council Minutes
October 14, 2003

The Regular Meeting of the Mount Olive Township Council was called to order at 10:50 pm by Council President Guenther.

MOMENT OF REFLECTION

President Guenther: Due to a matter of time we will skip the moment of reflection.

OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT.

According to the Open Public Meetings Act, adequate Notice of this Meeting has been given to the Morristown Daily Record. Notice has been posted at in the Municipal Building, 204 Flanders-Drakestown Road, Mt. Olive, New Jersey, and notices were sent to those requesting the same.

ROLL CALL: Present: Mr. Scapicchio Mr. Spino, Mr. Greenbaum, Mr. Perkins, Mr. Guenther, Mr. Rattner
Absent: Mrs. Miller

ALSO PRESENT: Mayor Licitra; Cynthia Spencer, Business Administrator; Lisa Lashway, Township Clerk; Peter King, Township Attorney.

OLD BUSINESS

Turkey Brook Report

Mrs. Spencer: Just one real quick note for everybody, JCP&L finally came tonight to turn on the power and install the meter pit, so Consolidated will be on site tomorrow morning, we should get our CO’s at the end of the week.

President Guenther: Anybody else have any old business to bring up? Seeing none, we’ll move on.

NEW BUSINESS

President Guenther: Questions on Bill List? Any at all? Outside of ones that were brought up my Mr. Jones?

LEGAL MATTERS - NONE

APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

April 29, 2003 Present: Mr. Scapicchio Mr. Spino, Mr. Perkins, Mrs. Miller
Mr. Guenther, Mr. Rattner
Absent: Mr. Greenbaum

September 16, 2003 Present: Mr. Rattner, Mr. Greenbaum, Mr. Scapicchio, Mr. Perkins, President Guenther
Absent: Mr. Spino, Mrs. Miller

Mr. Scapicchio made a motion to approve the minutes as listed above. Mr. Rattner seconded the motion.

President Guenther: Council discussion? Seeing none.

ROLL CALL: Passed unanimously with the expectation of Mr. Greenbaum who abstained on April 29, 2003, and Mr. Spino abstained on September 16, 2003.

CORRESPONDENCE

Letters from Residents

1. Letter received September 29, 2003 from Flanders resident Jim McNamara regarding his personnel concern with the direction that the Mount Olive Soccer Club is headed.

Resolutions, Ordinances, Correspondence from other Municipalities

2. Ordinance received October 9, 2003, from the Township of Roxbury regarding Land Use.
League of Municipalities

3. Letter received on September 29, 2003 from the New Jersey State League of Municipalities regarding a form for Shuttle Bus Accessibility.

4. Order form received October 3, 2003 from the New Jersey State League of Municipalities regarding the most current Municipal Publications.

5. Email received October 3, 2003 from the New Jersey State League of Municipalities regarding Unfair Tax Treatment.

6. Form received October 10, 2003, from New Jersey State League of Municipalities regarding Salary Survey.

7. Form received October 10, 2003, from the New Jersey State League of Municipalities regarding Building Economic Development at the Local Level…A Municipal Primer.

8. Form received October 10, 2003, from New Jersey State League of Municipalities regarding Order form for “New Edition” New Jersey’s five Traditional Forms of Municipal Government.

Legislative Representatives

9. Email received October 6, 2003 from Congressman Frelinghuysen regarding his visit to Iraq.

10. Email received October 7, 2003 from Congressman Frelinghuysen regarding an invite to a Town Hall Meeting about the Congressman’s recent trip to Iraq.

11. Email received from Governor McGreevey regarding the kick off of “Open Space Week” with push for Open Space Ballot Initiative.

SUMMONS

12. Summons received October 1, 2003 from WAHL and AST in the matter of Ernest B. Gonzalez vs. CEI LAND, INC., et al. James G. Glasson, et al. vs. Earnest B. Gonzalez.

Correspondence from Organizations / Committees / Boards

13. Invitation received on September 30, 2003 from the New Jersey Division of Labor Market and Demographic Research Division regarding a seminar to be held on October 30, 2003. Discussion will include the Implications for Healthcare, Housing and the Workforce for the Baby Boomer Generation.

14. Letter received September 30, 2003 from the American Cancer Society regarding current news on the Relay for Life in 2004.

15. Letter received October 2, 2003 from the American Cancer Society requesting a waiver request of the Noise Ordinance for the Relay for Life overnight event to be held June 12 – 13, 2004 at Mount Olive High School.

16. Letter received October 9, 2003, from ADPPBBL, Inc. regarding “Mr. Smith”.

MSA/MUA

17. Letter received September 30, 2003 from the Musconetcong Sewerage Authority regarding Allocations for the Participating Municipalities in the 3.803 MGD Water Pollution Control Plant.

18. Minutes received on October 6, 2003 from the Musconetcong Sewerage Authority regarding the meeting held on September 3, 2003.

Utilities/Cable

19. Fax received September 30, 2003 from Comcast regarding current programming information.

20. Invitation received October 8, 2003 from Morris County Municipal Utilities Authority regarding a Recycling Awards Dinner to be held on November 7, 2003.

President Guenther: Comments on any letters of correspondence as listed above. Seeing none we’ll move on.

ORDINANCES FOR PUBLIC HEARING

President Guenther opened the public hearing on:

Ord.#38-2003 An Ordinance to Amend and Supplement an Ordinance Entitled “An Ordinance of the Township of Mount Olive Authorizing Certain Stop Intersections” (Ordinance No. 52-2002).

President Guenther closed the public hearing on Ord.#38-2003.

Mr. Rattner moved for adoption and final passage of Ord.#38-2003. Mr. Perkins seconded the motion.

President Guenther Council discussion? Seeing none.

ROLL CALL: Passed unanimously.

President Guenther declared Ord.#38-2003 as passed on seconded reading and directed the Clerk to forward a
copy of same to the Mayor and to publish the notice of adoption as required by law.

President Guenther opened the public hearing on:

Ord.#40-2003 An Ordinance of the Township Council of the Township of Mount Olive Establishing Salaries of the Department Heads, Supervisory and Certain Non-Union Personnel and for Employees of the Township Clerk’s Office for the Year 2003 (Ord. #22-2003).

Bob Elms, Budd Lake: Aren’t the pay scales all supposed to be attached to this?

Mrs. Lashway: This ordinance only amends one position I believe, for the building inspector. None of the other salaries for 2003 are being amended.

Mr. Elms: So Ord. #22-2003 is still in force?

Mrs. Lashway: Yes.

Mr. Elms: Thank you.

President Guenther: Any other comments from the public? Seeing none I’ll close the public hearing.

Mr. Greenbaum moved for adoption and final passage of Ord. 40-2003. Mr. Perkins seconded the motion.
Council discussion? Seeing none.

ROLL CALL: Passed unanimously.

President Guenther declared Ord.#40-2003 as passed on seconded reading and directed the Clerk to forward a
copy of same to the Mayor and to publish the notice of adoption as required by law.

ORDINANCES FOR FIRST READING

Ord.#41 -2003 An Ordinance of the Township of Mount Olive Prohibiting Parking on Old Wolfe Road.

Mr. Spino moved that Ord.#41 -2003 be introduced by title, passed on first reading and that a meeting be held on October 28, 2003 at 7:30 pm at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, New Jersey and that a public hearing be held and consideration for second reading and passage of said ordinance and that the Clerk be directed to publish, post and make available said ordinance in accordance with the requirements of the law. Mr. Perkins seconded the motion.

President Guenther: Council discussion on this? I guess we agreed last time, Rob, that it was going to be Mr. Caruso who was going to reach out to us to see if we would help him, or you would try to assist him in some way.

Mr. Greenbaum: I was saying that I contacted Chuck to identify those areas in town where parking would be prohibited, he is giving me a response and I will follow up on it.

President Guenther: I checked with the MUA and it is just not feasible over there.

Mr. Rattner: I am still undecided on this, however I am going to have to vote to move it on because I like getting things to public hearings to get the public input. I would request that the Clerk notify the residents on that street. I think it is only about eight or nine, just so that they are all aware that we are going to change something on the street, consistent with what we do every place else.

President Guenther: Is that it for Council discussion? Okay.

ROLL CALL: Passed Unanimously.

Ord. #42-2003 Bond Ordinance Amending Section 3(l) of Bond Ordinance Numbered 47-2002 of the Township of Mount Olive, in the County of Morris, New Jersey Finally Adopted September 24, 2002 in Order to Amend the Description of the Project. (Turnout Gear for Flanders Fire & Rescue) (Reintroduction of Ord. #34-2003 which was not properly noticed).

Mr. Perkins moved that Ord.#42 -2003 be introduced by title, passed on first reading and that a meeting be held on October 28, 2003 at 7:30 pm at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, New Jersey and that a public hearing be held and consideration for second reading and passage of said ordinance and that the Clerk be directed to publish, post and make available said ordinance in accordance with the requirements of the law. Mr. Greenbaum seconded the motion.

President Guenther: Council Discussion? Seeing none

ROLL CALL: Passed Unanimously.

CONSENT RESOLUTIONS AGENDA:

Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.

CONSENT RESOLUTIONS

1. Resolution of the Township Council of the Township of Mount Olive Authorizing a Limited Lifting of the Noise Ordinance for the American Cancer Society’s Relay for Life.
2. Resolution of the Township Council of the Township of Mount Olive Authorizing the Release of Performance Guarantees Relative to Pierson Realty, LLC.

3. Resolution of the Township Council of the Township of Mount Olive Authorizing the Release of Performance Guarantees Relative to Glenn and Wayne Ehrgott.

4. Resolution of the Township Council of the Township of Mount Olive Authorizing the Release of Performance Guarantees Relative to Field View Associates, LLC.

5. Resolution of the Township Council of the Township of Mount Olive Authorizing a Reduction in the Performance Guarantees Submitted by Rachel Manor Estates.

6. Resolution of the Township Council of the Township of Mount Olive Authorizing Final Payment to Earth-Tec Associates in Connection with the Improvements to Pleasant Hill Road.

7. Resolution of the Township Council of the Township of Mount Olive Authorizing a Professional Services Agreement with Schoor DePalma for Tax Map Revisions.

8. Resolution of the Township Council of the Township of Mount Olive Awarding Contracts to Graves Fire Equipment, State Line Fire & Safety, New Jersey Fire Equipment, Absolute Fire Protection, Continental Fire & Safety and Guard Line Fire & Safety for Firefighting and Extrication Equipment.

9. Resolution of the Township Council of the Township of Mount Olive Requesting Approval from the Director of the Division of Local Government Services for Insertion of a Specific Item of Revenue into the 2003 Municipal Budget ($2,000 for Donation – Benjamin Moore).

10. Resolution of the Township Council of the Township of Mount Olive Authorizing the Use of Various Purchasing Contracts.

11. Resolution of the Township Council of the Township of Mount Olive Authorizing the Mayor and Township Clerk to Execute an Easement Agreement with Jersey Central Power and Light.(Library)

12. Resolution of the Township Council of the Township of Mount Olive Approving a Contract with Fleet Insurance Services, LLC.

13. Resolution of the Township Council of the Township of Mount Olive Awarding a Contract to Precision Excavating and Benkendorf Landscaping for the Year 2003-2004 for Snowplowing Services for Mount Olive Township.

14. Resolution of the Township Council of the Township of Mount Olive Awarding a Contract to H.A. DeHart & Sons, Inc. an Adult Shuttle for the Health/Welfare Department.

15. Resolution of the Township Council of the Township of Mount Olive Authorizing an Interlocal Services Agreement for Utilization of the Sheriff’s Mobile Data Terminal System between the Township of Mount Olive and the County of Morris.
16. Resolution of the Township Council of the Township of Mount Olive Authorizing a Professional Services Agreement with Schoor DePalma for the Preparation of a Concept Plan for the Boulevard Development.

President Guenther: Does anybody want to take any of the consent resolutions off?

Mr. Rattner: Resolution No. 8, I was not here, when you discussed that, I am sorry. I went and witnessed Mr. Perkins getting Kiwanian of the Year over at the Senior Center. However, I did notice an omission on there that it did not have and not to exceed number that we normally have on there. Do you want to take it off, or can I just make the four words that we have to, to add on now.

Mr. King: I would take it off, then motion to amend it.

Mr. Rattner: Okay. Then I would say we take off Resolution number 8 so we can make the amendment.

MOTION TO APPROVE CONSENT RESOLUTIONS AGENDA

President Guenther: Anyone else?

Mr. Scapicchio made a motion that we move resolutions 1 through 7, and 9 through 16. Mr. Rattner seconded that motion.

PUBLIC PORTION ON CONSENT RESOLUTIONS

President Guenther: Any pubic comments on these consent resolutions? Seeing there are none, I close it to the public. Any further Council discussion? Seeing none.

ROLL CALL: Passed Unaminously.

RESOLUTIONS NON CONSENT

8. Resolution of the Township Council of the Township of Mount Olive Awarding Contracts to Graves Fire Equipment, State Line Fire & Safety, New Jersey Fire Equipment, Absolute Fire Protection, Continental Fire & Safety and Guard Line Fire & Safety for Firefighting and Extrication Equipment.

Mr. Rattner moved resolution number 8, Mr. Perkins seconded the motion.

Mr. Rattner made a motion to amend the resolution; the third WHEREAS, after the sentence ends there should be a comma and read not to exceed $36,483.00. Mr. Perkins seconded the motion.

President Guenther: Any discussion on that amendment from the public? Council comments? Seeing none.

ROLL CALL: Passed Unaminously.

Mr. Rattner moved Resolution number 8 as amended. Mr. Perkins seconded the motion.

ROLL CALL: Passed Unanimously.

17. Resolution of the Township Council of the Township of Mount Olive Declaring AIG Baker in Default of its obligations Under a Certain Developer’s Agreement Between the Township of Mt. Olive and the New Jersey Foreign Trade Zone Venture Dated September 28, 2002 (AIG Baker Assignee).

18. Resolution of the Township Council of the Township of Mount Olive Authorizing the Business Administrator to Execute the Consent Form for the Treatment Works Approval for Morris Chase.
President Guenther stated Non-Consent resolutions 17 and 18 were both removed.

MOTIONS

1. Approval of Raffle Application #2001 & #2002 for the MOHS (Mount Olive High School) Band Boosters Association and Bingo Application #2003 & Raffle Application #2004 for the Budd Lake Volunteer Fire Co. #1.

Mr. Greenbaum made a motion to approve the Raffle Applications as listed above. Mr. Perkins seconded the motion.

ROLL CALL: Passed Unaminously.

2. Bill List.

Mr. Spino moved for approval of the Bill List as listed. Mr. Greenbaum seconded the motion.

President Guenther: Comments or discussion?

ROLL CALL: Passed Unanimously.

COUNCIL REPORTS

Library Board Liaison Report

Mr. Scapicchio: Nothing to report Bernie.

Recreation Liaison Report

President Guenther: Sad to say, we could not get enough voting members out to the last Recreations Advisory Committee meeting. Some actions have to be taken. We want out to get together with the Mayor and see how we could possibly reconstitute that committee to make it functional. We can’t even agree on the follow up date now. We are trying to do another meeting in October, possibly into November. So right now there is nothing, and there are some basic decisions that have to be made. It is an active committee. It is not just one of these committee that beats it’s gums, you know.

Board of Health Report
Mr. Perkins: I just wanted to update the Council, I believe that for the Agenda on the 28th Lisa, Frank Wilpert was going to touch base with you for the smoke free establishments; I think there is 17 of them now in the Township. They sent us plaque awards for each one of the eating establishments that institutes the no smoking. It is a total non-smoking ban in the establishment. So, that is through the County and the State, so they are getting awards where they will be making those presentations.

Mrs. Lashway: You said there are 17 of them?

Mr. Perkins: I believe 17, yes.

Planning Board Report

Mr. Greenbaum: Very interesting meeting. The first issue that we dealt with of interest was a request by ARD Mount Olive Associates who adjourned the extension request that they had made from the October 16th meeting until December 11, 2003. Planning Board denied that request for an extension and believed that it was in the best interest in the Township to resolve that issue in a quicker fashion. I expect that the issue will ultimately be resolved Thursday evening, October 16, 2003. We had Abiding Peace Lutheran Church come in with regard to a site plan approval, they are adding to their building about 6,000 square feet. It required a three foot front yard set back variance. It was approved but they are required to adequately pave, and light their back lot as part of the condition. The Planning Board generally takes the position that if an existing property comes back before Planning Board, that is the opportunity of Planning Board to retain jurisdiction over some defects that have either occurred or originally were on the property. So even though it was a church and everyone felt bad about forcing them to do what we wanted to stay consistent with the approach we have taken with regard to other businesses. There was also an application by Tariq Mamood with regard to a shopping center that he proposes on Route 206. We went through the beginning phases of the application; when it became very apparent that there were some major flaws in his application and ultimately the matter was adjourned until sometime in early December. One other issue came up at the meeting. It related to the Ringenbach property. An attorney from Shank, Price, Smith, and King came to Planning Board to get them to sign on to a settlement agreement relating to the Ringenbach property that had been entered pursuant to litigation a number of years ago, but had never been signed. Although it has been signed on behalf of the Township by Mr. Dorsey, or at least that representation was made, I had never seen the settlement agreement. Most of the people on the planning board had never seen the settlement agreement and the concern is that the Ringenbach property is very close to other properties which are currently in play in the proposed master plan. I think everybody wanted to take a closer look with regard to the issue that was settled. The settlement allows the Ringenbach property a 60 foot wide easement to their property from ITC South. In speaking to Mr. Dorsey, tonight it is my understanding that the settlement agreement limits use of that easement to the Ringenbach property only. But I had some concerns that, that easement could be used to develop other additional properties that border between ITC and Route 46. So I need to see that settlement agreement as did the rest of Planning Board. Just to give you a quick update, October 16th is Rezmir, October 30th is the Master Plan Hearing, November 13th is Armaco Inc. and Casta, Mento, Huber, and Lumstein applications. That is pretty much all that is going on with Planning Board right now.

Board of Adjustment Liaison Report

Mr. Perkins: The meeting is on Monday Bernie.

President Guenther: I’ll talk to you about it later, I have an issue. I think when you and I served on the Board of Adjustment, it is the Dattolo, Budd Lake Plaza. I remember we made a special point that the delivery entrance was to be around the back. Every time I go into that mall, there is a Domino’s tractor trailer in the front and today there was one also delivering to another business in the front. I walked around the back to see if there is a problem why they cannot park back there. I see absolutely no problem. I don’t know how we enforce that kind of thing. I think maybe I should just talk to Lauren and see if, now that we have a zoning officer, that should be something they enforce.

Mr. Perkins: We discussed the parking and deliveries in the rear to when we talked about where the dumpster would be located because of the problems getting around. Every time I see the Domino’s truck in here…

President Guenther: And he blocks the whole thing. People can’t move in and out. It is dangerous enough getting in and out of there as it is.

Mr. Perkins: I’ll see what I can do.

Master Plan Committee Report
Mr. Scapicchio: Nothing to report

Open Space Committee Report

President Guenther: Well there is a vacancy on the Open Space Committee which we discussed and a recommendation has been made and we’ll act on that probably at the next meeting.

Mr. Scapicchio: Bernie, did you look at the list of potential applicants for Council?

President Guenther: I have not looked at that, but the reason I hadn’t is because one of the suggestions actually that was made by Laura Swak that appears to be a very good candidate is actually Jill Devlin who is the owner of the Devlin property who obviously has an interest in open space in Mount Olive. I think that is a very good… That was a suggestion she made, and she has not been spoken to yet, that’s why I shouldn’t have brought it up.

Legislative Committee Report

Mr. Spino: No report at this time.

Pride Committee Liaison Report

Mr. Perkins: Nothing to report other than the award you saw this evening.

Board of Education Liaison Report

Mr. Scapicchio: The only thing to report Bernie is they are talking about and I think it is finally going to come to a vote; selling the Flanders School.

President Guenther: We had a meeting about that today, and I guess we are going to look in to it.

Mrs. Lashway: David asked me to forward the Open Space recommendation to the School Board.

Mr. Scapicchio: Yes.

Mrs. Lashway: Okay.

PUBLIC PORTION

President Guenther: I open the final public portion of this meeting.

Bob Elms, Budd Lake: First on the School Board; has the School Board approached the Township on using some of the B & H property for a second entrance to the high school?

President Guenther: I don’t know if they have approached it, but I remember it being mentioned somewhere, that is something that they were considering. It has not come as a official request to us, but I think it was mentioned in a conversation by one of the Board Members to me.

Mr. Elms: Well, I might point out to the Council that if they get back entrance on to Flanders Road that it will also solve the parking problem that we have had across the street from the school. The zone that was set up; the zoning ordinance that was issued to try to keep Hashemi out, that was all along Route 46 from the old Shell Station all the way to the Lake. Is that now being invalidated?

President Guenther: I don’t know what you are referring too.

Mr. Perkins: Excuse me, Mr. President? That was not to keep Hashemi out, that was for other reasons. I’m going to go on record Mr. Elms, and tell you that, that was not the reason that, that was resolved.

Mr. Elms: Okay, you can go on record that, that wasn’t really the reason, but it did keep him from…That was supposedly one of the reasons why he could not build there. The Council needs to know that there are a lot of other people that are very happy about that zoning along there.

Mr. King: Actually, I think it is part of the Master Plan. They zoned that side of Route 46 and then they were going to go to the other side.

Mr. Spino: If I may Mr. Chairman. That is exactly the process. The reason it was not done on the other side is that the other side has different lot sizes and that was part of the problem as opposed to the property on the other side, and there were also some other residences on there. Again, it was not done to keep Mr. Hashemi out, I don’t care what anybody says. I was involved in that from the very beginning. If I had had my way it would have been rezoned along time before that.

President Guenther: In fact, as I remember, when the master plan was passed the last time we did it, it took so long to get it passed, that there were some compromises made. There was certain factions that wanted that resolved and it was something that was left, and said look, lets do that in the master plan revision afterwards. Lets just get this master plan revision through, and then they went after that. You can put any spin on it that you want Mr. Elms, I was not that involved with it, but the reasoning for it was this, you look at the size of the property All you have to do is go along that strip and look at the size of the properties involved and it made sense to rezone it. Don’t quote me on those numbers, check those out with the Planning Department.

Mr. Elms: But it did cause a lot of the properties along that stretch to become non-conforming uses.

President Guenther: No. They are more conforming. Talk to Mr. McGroarty about it. More became conforming than there were before that. That was the problem; in the C1 zone that it had before there were only two or three lots that could have conformed and this was one of them. There were a couple of others. Most of them were not. As I remember, and this is four years ago, I don’t have all the details, but as I remember by the time they go through with the professional business, that there are something like 40% of the lots that were now going to be conforming. Don’t quote me on those numbers, check those out with the Planning Department.

Mr. Elms: Well, when I was on one of the advisory committees about four master plans ago, Jay Lynch and Mr. McGroarty said what they, really wanted to do along Route 46 is have 100 foot deep lots and 90 foot setbacks which amounts to taking peoples property away because you can’t do anything in a 90 foot setback.

Mr. Spino: I have been involved in the Planning Board, and the master plans for quite some time, and that was not the issue. The issue is yes, we would like to have 100 foot lots and what we thought would happen and what they thought would happen in preparing that is that people would get together and merge their lots and that a developer would come in and buy that much depth. That did not happen, and that is another reason why the change was made, to accommodate the size of the lot that as they exist making it easier for people to develop their properties. In fact, Mr. McGroarty put some unique things in there like shared parking so they could share a parking lot opposed to having had their own and separate lot and reducing the size of what they can do on their property.

Mr. Elms: Since this has all occurred with Hashemi, I have been approached by several people and what I will do is ask them to document their situation and bring it to the Council.

President Guenther: I am sorry, Mr. Elms, what was the point of bringing this up?

Mr. Elms: Because it was my understanding that was part of what fell when Hashemi won his case. Perhaps it wasn’t, okay?

President Guenther: No. Absolutely not.

Mr. Elms: My last point is, non-consent resolution 17 and 18 have been what? Tabled, defeated, or rescheduled?

Mr. King: You could say tabled or removed.

Mr. Elms: So, they are not rescheduled for any coming meetings?

Mr. King: They are not rescheduled; they could come up again in the future, but…

President Guenther: Depending on some other developments that have to occur. Any one else from the audience? Seeing none.

COUNCIL COMMENTS

President Guenther: Charlene complained, and probably rightfully so over the fact that she had to leave and she does not have a chance to vote on the resolutions. If the meetings continue to go this long, I think we have seriously got to look at going back to the other schedule. One of the things that Lisa, who always keeps us on the straight and narrow, she pointed out to me that when we have the agenda for the conference meeting, it says there that all of the items and I read down them and ask for discussion, it really is for discussion only if required. Really what we should be doing is picking up our packets over the weekend or at least by Monday and formulating our questions and come in with those at the meeting. So I am going to try that for the next meeting and hopefully that we can get through the workshop session faster and get to the public meeting, if that does not work, then we’ll have to go back to splitting the meetings up.

Mr. Spino: Sometimes it works and sometimes it doesn’t work. We have had workshop meetings where we have had just as many items on the agenda, and the meetings are done very quickly because there was no discussion. But if there was a discussion like tonight, there was not only discussion, there were presentations that take time and I would agree with you that maybe you should go back to the other way.

Mr. Perkins: Bernie, I agree. To restructure the way our workshops are I think is an excellent idea. And yes, it should only be discussion. But there is nothing I believe that prevents us from looking at the public portion and if the major concern is one or two Council members that feel that it is getting to late to be able to vote on resolutions then push those resolutions up to the beginning of the agenda. Once you have covered them at the workshop and then pushed them up to the beginning, now they can vote and later on when all of the other things come up they could leave.

President Guenther: Sure.

Mr. Scapicchio: I want to go back to two separate meetings.

President Guenther: We can’t do it in time for October 28th right?

Mrs. Lashway: No. We have to do a resolution to establish the meetings.

President Guenther: We could do it on the 28th for the rest of the year.

Mrs. Lashway: November is already two meetings.

President Guenther: What’s the consensus? Do you agree with Dave?

Mr. Spino: Yes.

President Guenther: We’ll draw up a resolution for the next meeting.

Mrs. Lashway: All it is going to do is add one extra meeting in December. November is Election Day, that’s one Tuesday, League of Municipalities, and we have already established a meeting on Veterans Day, which we hadn’t planned on doing. So we have two in November, and two in December.

Mr. Greenbaum: Why don’t we just leave it the way it is until the end of the year, and when we have our reorganization meeting we will discuss it.

President Guenther: Well if it only makes a difference of one meeting, then it doesn’t make much sense. We’ll try next time to see if we can expedite the process, just ask everybody to kind of do their homework.

Mrs. Lashway: We could also rearrange the public meeting agenda.

President Guenther: In what way?

Mrs. Lashway: Put the action items on the beginning of the meeting and the reports and things on at the end of the meeting.

President Guenther: But that is not what is delaying. These things take very little time; it’s the conference meeting that is taking all the time.


Mrs. Lashway: Well, one of the things too is the presentations, if you want to go to making presentations at 7:00 before the meeting starts at 7:30?

President Guenther: The point here was that Charlene would have had to leave, even if we had it as separate meeting she would not have made it through the whole executive session either because the conference meeting went all night long, so really the only thing, we would have been out of here at 10:45, instead of 11:20. Anyway.

Motion to adjourn made and seconded, all in favor, none opposed. The meeting adjourned at 11:20 pm.

______________________________
BERNHARD D. GUENTHER
Council President


I, LISA M LASHWAY, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes is a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on October 28, 2003.

___________________________
LISA M. LASHWAY
Mount Olive Township Clerk

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