Mt. Olive Township Council Minutes
January 25, 2005

The Regular Public Meeting of the Mount Olive Township Council was called to Order at 7:39 pm by the Council President Greenbaum with the Pledge of Allegiance.

MOMENT OF REFLECTION – We had a tragedy in Mount Olive this week where one of our High School students was killed and another was seriously injured. We also have several Council members who have ill relatives and also I think that, obviously, the soldiers fighting for us, as we always do. So, I would just ask that we have a moment of silent reflection.

OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT

According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Mount Olive Chronicle. Notice has been posted at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive Township, New Jersey and notices were sent to those requesting the same.

ROLL CALL Present: Mrs. Labow, Mr. Mund, Mr. Guenther, Mr. Greenbaum
Absent: Mr. Buell, Mr. Perkins and Mr. Rattner

President Greenbaum: Let the record reflect that Mr. Buell is in Seattle for the wedding of his son. Mr. Rattner has an excused absence because of illness in his family and Mr. Perkins indicated at the eleventh hour he was called on an emergent business matter, and all three are excused.

ALSO PRESENT: Mayor De La Roche; Bob Casey, Interim Business Administrator; Sherry Jenkins, CFO;
John Dorsey, Township Attorney; Lisa Lashway, Township Clerk

Rose House Presentation (new HUD application)

President Greenbaum: At this point, we have a presentation by Rose House. Mr. Kramer, if you would take the podium.

Mark Kramer, 49 Locust Drive, Morris Plains: I am the Executive Director of the Rose House. I would like to thank the members for giving me the opportunity to address you. I was here several years ago, when we first purchased some property, to tell you about a group home we intended to build. I am very happy to report that the group home, after some difficulty with the State financing, did open a little over a year ago. We have four young ladies living there doing extraordinarily well, taking part in a lot of community activities and are members of Curves. They are big fans of Uncle Sal, as he is of them. They’ve been, I believe, a very important asset to the community. They’ve been doing wonderfully well and I think they’re an asset. I’m here specifically tonight to tell you that we are submitting, this Friday, an application for a HUD grant through the Department of Community Development. I’m not asking anything of you this evening, it’s part of the requisite application procedure that I do make a presentation to tell you we have intentions of getting a grant. We’ll be bringing about $350,000 of Federal money in and about another $150,000 in other funds, for the capital development, and then we will bring in additional development to disabled adults who hopefully, like the four young ladies who are living here today, will be an asset to the community. Like I said, we’re not asking for anything at this point. At some point, we will be coming back for permits and so-on, but this is very preliminary and I’m here to answer any of your questions, talk to you about our future plans, but again, thank you for the welcome we’ve received and for the welcome our clients have received and that’s all I have.

President Greenbaum: Comments or questions from any of the Council members. Good luck to you. Thank you.

Mount Olive Park Partners

President Greenbaum: Mount Olive Park Partners, Stan and Dan. I like to refer to them as the Bruise Brothers….

Dan Kwasnik: That’s only because of the way I play basketball, Rob. Actually, that’s the introduction we had a couple of years ago is the Stan and Dan Show for some of the fund raisers that we’ve done. I want to thank the Council for seeing us here tonight. Basically, our charter is as a 501C3 organization to raise funds for improving and enhancing the township’s parks. We’ve done a number of fund raisers over the years that my esteemed colleague, Mr. Borowski, had highlighted at our last meeting, among them, fund raisers for laughing lasagna. We do a laughing lasagna that some of you may have attended, it was a sell-out, we had 250 people there, we’re going to do it again this year. Look for advertisements in the Mount Olive Chronicle and some of the local newspapers. We basically bring in comedians, we have the food catered, everybody has a good time. Mr. Kwasnik(cont’d): It will probably be at Vasa Park again and we raised about $7,500 last year, so we did pretty good. We did a wizards basketball game with some of the members of the school faculty. Mr. Greenbaum was there, scored a couple of points, and some very talented pro players. The main thing is nobody got hurt and we made a lot of money, and I consider that a success in any endeavor. We also did an art auction where the children of Mount Olive donated their time and Picassos to our endeavor and we raised several thousand dollars through that as well, selling the finished products to township residents, businesses, doting grandmothers, anybody that would give us the highest bid for the art items. We’re always looking for ideas in how to raise money. In general, we try and find something where we’re going to make about $5,000 to make a dent in what we’re trying to raise money for. In the past, it’s been scoreboards for Turkey Brook, we’ve done the paver program, we’ve done some fencing around the Tot Lot, and this year’s endeavor is to try and build a pavilion up at Turkey Brook, something that I think a lot of different age residents can benefit in. Right now, a sports complex may be viewed as something for the young adults in the community. I think, in going there, I see a number of different age people walking around, jogging, wouldn’t it be nice for them to have a sheltered place with a bench, where they could sit there, talk, enjoy, look at the beautiful view we have. I think it’s a tremendous facility, we get a lot of compliments from people out of town when they come to play soccer, play baseball there, what a great place you folks have, you must be very proud of it, and we want to just enhance it. So, we’re always looking for ideas in how we’re going to make money, and this year’s brainstorm came from our President, Mr. Borowski who found out about a company called Pride Distributors, that has worked out a deal with Parker Brothers, the originators of the world famous Monolopy, and basically the way it works is we are contacting businesses in town, if you have a business, I want to talk to you after the meeting, and trying to get them to buy board space to build our version of Monolopy, which we are going to call Mount Oliveopoly. They sent us a number of games to go out to the businesses to show them, let them feel it, touch it, yes this is going to be a real game. Inside the board, instead of Park Place, instead of Boardwalk, instead of Water Works, you can see Duncan Donuts, A&P, other businesses that we’re going to have in there. The businesses have been pretty receptive at this point, our friends at Silver Springs Farms are actually going to be in the start space to start it out, and every place there is a space on the board is available for sale. The idea being, we are going to get recognition for those businesses, they’re going to get advertising every time somebody plays the game, and we hope to sell about 500 to 1,000 of these, because that’s what we are going to be ordering. So, they will get advertising dollars whenever the game’s played. They’re going to be contributing through their dollars, because every dollar that we earn goes right into township parks. So, they’ll have the satisfaction of helping us help the town enhance our parks. So, what we’re doing is we’re actually working in conjunction with another dynamic organization. We happened to find out that the Future Leaders of America from the Mount Olive High School, Future Business Leaders of America, excuse me, from Mount Olive High School, who are also working on a similar project. We happened to catch them in time, where they hadn’t gone too far ahead, so we figured let’s combine forces and mass their 70 strong with our 3 person super committee. So, we are going to be assigning jobs for all of the people involved with this, the foot soldiers, the students are going to be working on the design of the game contacting some of the smaller businesses, while the committee members will be pounding some of the big companies for advertising space. If you have a business, you can spend anywhere from $300 to $1,500 for an advertising spot on the game, and you’re going to have this game sitting inside of people’s closet for years and years and years to come. The purpose of us coming here today is we want to run the idea by you because we are going to be using the name of the town, partially….we haven’t decided how many O’s in it, but it’s going to be somewhere along the line of Mount Oliveopoly. So, some corruption of the town’s name is going to be used for this game and we want to run it by you, this is our idea, if you have any other suggestions, if you like it, if you don’t like it, we would like to hear about it. If you think we can do it some other way, other than the way we are doing it right now, calling on all businesses, telling them what we’re doing with the monies, where the monies are going and saying: hey, here’s a way for you to advertise and give back to the community. That is basically our presentation. If there are any members that have questions about the game, or even better yet, you want to buy a spot, let me know now.

Ms. Labow: How much will the games sell for?

Mr. Kwasnik: How much would you pay for one?

Ms. Labow: Well, being in Mount Olive, I would pay a lot of money for it.

Mr. Kwasnik: Okay. We wrestled with the idea, we wanted to make it something where we would get some money back. Basically, once we have X dollars raised to pay for the games themselves, to have them printed, anything we make above and beyond that is going to be profit. So, we want to make sure that we’re not going to lose money, take money out of our coffers, to have them printed. So, we looked at what the price of games were out there now, what would be a good number for us to raise to get our objective of $5,000, based on the number of games that we’re looking at, and we settled on…not $25.00, but $24.99.

Ms. Labow: Oh, wow.

Mr. Kwasnik: Okay, if you think that’s too cheap, I’ll sell you one for $49.99….I’m a nice guy that way.

President Greenbaum: She’ll buy two at that price.

Ms. Labow: I’ll buy two…one for Rob.

Mr. Kwasnik: I have a very good memory, I know exactly who said who’s going to buy one.

Ms. Labow: But I’ll talk to you after the meeting and I probably will be able to get some advertising for you.

Mr. Kwasnik: That would be perfect. That was basically the reason for us asking for a venue here tonight, Colleen, to get exposure to the Mayor, yourselves, tell you what we’re doing, and the more people who know about it, the better exposure we’re going to have, the more money we’re going to raise, because it’s going right back into our town.

President Greenbaum: Thank you. Any other comments or questions? The only other comment I have for you is that perhaps you should think about pricing into the structure of your game, a fund raiser for other sports organizations, so that if they sell the product, they themselves might raise money, and you might sell additional …..just a thought.

Mr. Kwasnik: Okay, we’re already splitting with Future Business Leaders of America, too many pieces in the pie nobody wins, but if it goes well, we can order additional sets of the games and people say: my neighbor has one, we want to get some, we can order additional ones, major printing has been done, all of that is going to be profit, so…scouts, basketball, baseball, football want to jump in on the fund raiser for second printing, that’s a great idea, Rob, we can do that. We’ve got most of the work done already.

President Greenbaum: Thank you. I’m sure Mr. Dorsey wants one for his closet.

Mr. Kwasnik: I’ll remember that name, too.

President Greenbaum: Thank you very much.

Mr. Kwasnik: Thanks for your time folks.

Ms. Labow: You’ll take an advertising spot, right Mr. Dorsey?

Mr. Dorsey: That’s absolutely right.

Mr. Mund: Get out of jail free card.

Ms. Labow: Yes, there you go…

Questions on Bill List?

President Greenbaum: Moving on with the agenda, are there any questions on the Bill List that Sherry can get the information? Mr. Guenther.

Mr. Guenther: Just a couple of general things. Page 5…..I know we’ve discussed this before about the natural spring water delivery. How often does this occur, Sherry? Refresh my memory on this….how often do we get the water delivery?

Ms. Jenkins: I’m thinking weekly or if not, every couple of weeks.

Mr. Guenther: Isn’t there some way, I mean, I’ve seen systems where they’ve built in a filter that filters it directly from the source , that then…..it seems to be…..what do we spend a year on this water delivery?

Ms. Jenkins: I will look for you, and I thought Jim Lynch, at one meeting not that long ago, came up to talk about the water.

Mr. Guenther: Yes, I thought we talked about this and there must be a way of saving some money on this. I mean, it seems like an awful lot of money to pay just for water to be delivered. If there is some, you know, filter that can be built in….I don’t know….how many stations do we have where this water is being dispensed? Is it just the cafeteria, or is it in several locations?

Ms. Jenkins: No, we have a number of sites and I know Jim went through them.

Mr. Casey: Let us get from Jim….we’ll get something in writing so it can give us an idea as to where they are. I never found the original water to be that bad, but I’m not….I don’t have great taste so it makes a difference.

Mr. Guenther: Well, I’m the same as you are, but I’m not going to impose my tastes on everybody else.

President Greenbaum: What else do you have, Bernie?

Mr. Guenther: Page 9, the palms that are being bought…how many people in the town government have palms or…..are these expensed out, or are they considered assets that, you know, that we keep track of?

Ms. Jenkins: No, we inventory them.

Mr. Guenther: We inventory them.

Ms. Jenkins: Yes, and these that you are referring to are for the Police Department.

Mr. Guenther: Oh, so these are….so, only the Police have the palms?

Ms. Jenkins: I don’t want to say that, I don’t know…I just know that these particular ones that were bought, are for Police. Bob, do you know of any other departments that have them?

Mr. Casey: I haven’t seen anyone else with palms, other than the Police, and I think what they are is they’re also tied in….the Chief’s not here….I think they’re also tied in with their MDT’s, so that they can, you know, integrate those, but you would have to ask the Chief further. They’re the only ones that have them.

President Greenbaum: Bernie, just for reference, I believe there are other departments that have them, such as the Fire Marshall, the Building Department, I believe, use the palms…..

Ms. Jenkins: I think that’s connected with the new system that they bought.

President Greenbaum: Anything else Bernie?

Mr. Guenther: That’s it.

President Greenbaum: I had a bunch that I gave to Sherry earlier, so….we’ll get to them….

Ms. Jenkins: Do you want me to….you want to address it later?

President Greenbaum: Yes, we’ll address it later, because I have some that….I have that one that I didn’t give you, which I want to raise, which wasn’t an issue that you’re going to be able to answer.

Ms. Jenkins: Yes.

APPROVAL OF MINUTES OF PREVIOUS MEETINGS

November 23, 2004 Present: Mr. Mund, Mr. Buell, Mr. Guenther, Mr. Perkins, Mr. Greenbaum,
Mr. Rattner, Mrs. Labow
Absent: None

December 14, 2004 Present: Mr. Mund, Mr. Buell, Mr. Guenther, Mr. Perkins, Mr. Greenbaum,
Mr. Rattner, Mrs. Labow
Absent: None

December 21, 2004 Present: Mr. Mund, Mr. Buell, Mr. Guenther, Mr. Perkins, Mr. Greenbaum,
Mr. Rattner, Mrs. Labow

January 11, 2005 CS Present: Mr. Mund, Mr. Buell, Mr. Guenther, Mr. Perkins, Mr. Greenbaum,
Mr. Rattner, Mrs. Labow

January 18, 2005 CS Present: Mr. Mund, Mr. Buell, Mr. Guenther, Mr. Perkins, Mr. Greenbaum,
Mr. Rattner, Mrs. Labow

President Greenbaum: Okay, at this point we’ll move on to the approval of Minutes of previous meetings. Colleen, if you would be so kind.

Ms. Labow: I would like to move the approval of the Minutes from November 23, 2004, December 14, 2004, December 21, 2004, January 11, 2005, which was a Closed Session, and January 18, 2005 also a Closed Session.

Mr. Guenther: Second.

President Greenbaum: Any comments, changes, deletions, modifications? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

CORRESPONDENCE

LETTERS FROM RESIDENTS / ORGANIZATIONS

1. Letter received January 7, 2005, from Charlie Wood Uhrmann regarding Mount Olive Township vs. David J. Jones.

2. Letter received January 18, 2005, from David Jones regarding interest in serving on the Solid Waste Advisory Committee.

3. Letter received January 18, 2005, from Tammy Jones regarding postponement of property maintenance hearing.

4. Letter received January 20, 2005, from Edward Buzak, Esq. regarding his legal representation on the Planning Board.

5. Letter received January 20, 2005, from David Kelly resigning from the Finance Committee.

RESOLUTIONS, ORDINANCES, CORRESPONDENCE FROM OTHER TOWNS

6. Ordinance received January 10, 2005, from the Township of Chester amending their Land Use Ordinance.

7. Letter received January 14, 2005, from Borough of Stanhope regarding the Stanhope Centennial Celebration.

8. Resolution received January 18, 2005, from Township of Roxbury regarding Assembly Bill A-2360 (Benefits for Police and Fire Retirement System).

9. Resolution received January 19, 2005, from Borough of Rockaway regarding opposition of the enactment of Assembly Bill A-3529.

10. Resolution received January 20, 2005, from Township of Roxbury regarding the expansion of responsibilities under the condo services act.

11. Notice of Public Hearing received January 21, 2005, from the Township of Chester for an application for the construction of a new 2880 sq. ft. storage building and septic disposal system at the cemetery on Pleasant Hill Road in the R-3 Zone.

12. Ordinance of the Township of Roxbury received January 21, 2005, amending the Master Plan Land Use Plan Element and Housing Plan Element and Fair Share Plan.

13. Ordinance of the Township of Washington received January 21, 2005, amending their Land Use Ordinance regarding Stormwater Management.

14. Resolution of the Township of Hanover received January 21, 2005, opposing A-3529 providing for payment of worker’s comp and ordinary disability pension payments for same injury.

DOT /DEP / LOI

15. Letter received January 7, 2005, from Gary Chiang regarding Application for Letter of Interpretation – Line Verification Block 7000, Lot 88 (17 River Road).

16. Letter received January 13, 2005, from Associated Consultants regarding Application submitted by: Drakestown Road Associates, LLC regarding Block 12 Lot 4 (Drakestown Road).

17. Letter received January 18, 2005, from Lewis Environmental regarding Remedial Action Report, 10 Robert Street, Flanders.

18. Letter received January 18, 2005, from C.G. Engineers regarding Waterloo Foundation for the Arts, Morris Canal Restoration Bridges.

LEAGUE OF MUNICIPALITIES

19. Mayors Fax Advisory received January 10, 2005, regarding Pension Offset Legislation.

20. Letter received January 10, 2005, from New Jersey State League of Municipalities regarding the Fair Labor Standards Act including the new white collar regulations and the Family and Medical Leave Act.

21. E-mail received January 14, 2005, from New Jersey State League of Municipalities regarding Property Tax Reform and Convention Bills.

22. Email received January 20, 2005 from the New Jersey State League of Municipalities regarding Property Tax Exemption and Master Plan Build-out Analysis during Re-examination.

23. Letter received January 21, 2005, from the Morris County League of Municipalities regarding the February 16, 2005 meeting.

MISCELLANEOUS

24. E-mail received January 10, 2005, from Morris County Chamber of Commerce regarding 84th Annual Meeting. Topic: The Value of Pharmaceuticals.

25. Letter received January 13, 2005, from Morris County Green Table regarding Highlands Water Protection and Planning Act.

26. Fax received January 14, 2004, from the New Jersey Highlands Council regarding Notice of Highlands Council Meeting on January 20, 2005.

27. Letter received January 19, 2005, from American Red Cross regarding clothing and toy donation.

28. Letters received January 20, 2005, from Holocaust Council of Metro west regarding a Public Exhibit.

29. Email received January 20, 2005 from the Morris County Chamber of Commerce regarding the Annual Golf Classic.

30. Letter received January 21, 2005, from MEL/JIF regarding POL/EPL Deductibles.

31. Letter received January 21, 2005, from the US Department of the Interior National Park Service regarding the Musconetcong River Final Study Report/River Management Plan.

32. Notice of Public Hearing received January 21, 2005, from NJ Transit regarding the proposed bus, rail, Newark City Subway, Hudson-Bergen Light Rail, River Line, Access Link, Bus Contract Carriers Fare Policy and Fare Change Proposal.

MUA / MSA

33. Minutes of the December 1, 2004, Meeting of the Musconetcong Sewerage Authority received January 14, 2005.

UTILITIES

34. Fax received January 12, 2005, from Comcast regarding Discovery HD.

35. Letter received January 18, 2005, from Comcast regarding Discovery HD Theater.

LETTERS FROM REPRESENTATIVES

36. E-mail received January 7, 2005, from Congressman Frelinghuysen regarding 6th Congressional Term, Homeland Security Issues, and 157,000 jobs created in December.

President Greenbaum: There are 36 pieces of correspondence. Are there any comments or questions on any of the correspondence listed? Seeing none, we’ll move on.

ORDINANCES FOR PUBLIC HEARING

President Greenbaum: Ordinances for public hearing. The first Ordinance is #48-2004, entitled:

Ord. #48-2004 An Ordinance of the Township of Mount Olive Eliminating the Position of Assistant Business Administrator.

Mr. Mund: I move that Ordinance #48-2004 be introduced…..the wrong one.

President Greenbaum: I’m sorry, Mr. Mund, I have to open it for public hearing. I open it to the public on Ordinance #48-2004 prior to the motion being moved for approval. Anyone from the public? Seeing, none, I close it to the public. Mr. Mund, will you then move it?

Mr. Mund: I move for adoption and final passage of Ordinance #48-2004.

Ms. Labow: Second.

President Greenbaum: Any Council comments? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

President Greenbaum: I declare Ordinance #48-2004 is passed on second reading and I hereby direct the Clerk to forward a copy of the same to the Mayor and publish the notice of adoption as required by law. At this point in time, I’ll open it to the public on Ordinance #49-2004, entitled:

Ord. #49-2004 An Ordinance of the Township of Mount Olive Authorizing a Revision to the Code of the Township of Mount Olive Land Use Procedures, Chapter 400 – Land Use: Article V – Design Guidelines and Technical Standards Section 400-74 Surface Water Management.

President Greenbaum: Is there anyone from the public who would like to address this issue? Seeing none, I’ll close it to the public and ask Mr. Guenther to please move the ordinance.

Mr. Guenther: I hereby move for the adoption and final passage of Ordinance #49-2004.

Mr. Mund: Second.

President Greenbaum: Any Council comment? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

President Greenbaum: I declare Ordinance #49-2004 is passed on second reading and I hereby direct the Clerk to forward a copy of the same to the Mayor and publish the notice of adoption as required by law.

ORDINANCES FOR FIRST READING

President Greenbaum: Next, Ordinances for First Reading, Ms. Labow please.

Ord. #1-2005 An Ordinance to Amend and Supplement Article IX Entitled “Development Fee and Affordable Housing Contribution” of Chapter 400 Entitled “Land Use” to Revise the Affordable Housing Fee Percentages Applied to Residential and Nonresidential Development in Accordance with the Current Rules of the Council on Affordable Housing.

Ms. Labow: I move that Ordinance #1-2005 be introduced by title and passed on first reading and that a meeting be held on February 22, 2005 at 7:30 pm at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, New Jersey for a public hearing, consideration of second reading, and passage of said ordinance and that the Clerk be directed to publish, post and make available said ordinance in accordance with the requirements of law.

Mr. Guenther: Second.

President Greenbaum: Any Council discussion? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

President Greenbaum: The next ordinance for first reading, Ordinance #2-2005, entitled:

Ord. #2-2005 Refunding Bond Ordinance Providing for Payment of Amounts Owing to BASF Corporation for Taxes Levied on Property Located at 3000 Continental Drive in and By the Township of Mount Olive, in the County of Morris, New Jersey, Appropriating $1,320,000 Therefore and Authorizing the Issuance of $1,320,000 Bonds or Notes of the Township for Financing the Cost Thereof.

President Greenbaum: Mr. Mund, would you move that please?

Mr. Mund: I move that Ordinance #2-2005 be introduced by title and passed on first reading and that a meeting be held on February 22, 2005 at 7:30 pm at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, New Jersey for a public hearing, consideration of second reading, and passage of said ordinance and that the Clerk be directed to publish, post and make available said ordinance in accordance with the requirements of law.

Mr. Guenther: Second.

President Greenbaum: Council discussion. Seeing none, Roll Call.

ROLL CALL Passed Unanimously

President Greenbaum: The next item for discussion, ordinance for first reading, Ordinance #3-2005, entitled:

Ord. #3-2005 Ordinance Authorizing Criminal History Background Checks of Volunteers Involved with Township of Mount Olive Programs or Services for Minors.

President Greenbaum: Mr. Guenther, could you please move that?

Mr. Guenther: I move that Ordinance #3-2005 be introduced by title and passed on first reading and that a meeting be held on February 22, 2005 at 7:30 pm at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, New Jersey for a public hearing, consideration of second reading, and passage of said ordinance and that the Clerk be directed to publish, post and make available said ordinance in accordance with the
requirements of law.

Mr. Mund: Second.

President Greenbaum: Any Council discussion? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

CONSENT RESOLUTIONS AGENDA:

Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.

CONSENT RESOLUTIONS

1. Resolution of the Township Council of the Township of Mount Olive Authorizing Change Order No. 2, Turkey Brook Park Phase II Improvement.

2. Resolution of the Township Council of the Township of Mt. Olive Authorizing Endorsement for Coverage Under the MEL’s POL AND EPL MJEFGL Policies for Robert Casey – Interim Administrator.

3. Resolution of the Township of Mount Olive Making Application to the Local Finance Board Pursuant to N.J.S.A. 40A:2-51 et.seq.

4. Resolution of the Township Council of the Township of Mt. Olive Approving a Professional Services Agreement with Lerch, Vinci & Higgins, LLP, for Auditing, Accounting & Financial Consulting Services.

5. Resolution of the Township Council of the Township of Mt. Olive Authorizing an Extended Interim Department of Public Works Director Appointment, Pursuant to Mount Olive Code Section 4-8.

6. Resolution of the Township Council of the Township of Mt. Olive Extending a Contract with Andrews & Company for Cleaning Services for the Year 2005.

7. Resolution of the Township Council of the Township of Mt. Olive RE: 2005 Community Development Grant Applications.

8. Resolution of the Township Council of the Township of Mt. Olive Releasing Performance Guarantees of Stephen Mills Estates.

9. Resolution of the Township Council of the Township of Mt. Olive Extending the Fleet Maintenance Contract with First Vehicle Services a/k/a First Transit, Inc., for On-Site Vehicle and Equipment Maintenance for Mount Olive Township.

President Greenbaum: Consent Resolutions Agenda. I have been advised that Resolution #7 needs to be moved to non-consent. There is also one other new resolution with respect to…..I guess it’s Assembly Bill 3529, it’s going to be on non-consent as well. Does anyone else have any of the resolutions that they would like to move off of the consent resolutions agenda? Seeing none, Mr. Mund can you please move the consent resolutions agenda?

Mr. Mund: I move consent resolutions 1 through 6 and 8 and 9 for approval.

Mr. Guenther: Second.

PUBLIC PORTION ON CONSENT RESOLUTIONS

President Greenbaum: Any discussion? Roll Call. I’m sorry….I’ll open it to the public, especially Mr. Bonte. Do you have something Mr. Bonte? Just trying to move the meeting along expeditiously.

Richard Bonte, Budd Lake: Alright, 7 is moved down to later discussion?

President Greenbaum: Yes.

Mr. Bonte: Okay, on item 3, I presume that this is a step that you have to take before you can approve the ordinance?

Mr. Dorsey: Before it’s fully adopted, that’s right.

Mr. Bonte: I would like to suggest that you vote no on this resolution, because I don’t believe that we should be borrowing money to pay our obligations when it’s not something like a capital improvement. The payment of this debt is basically an operating expense and we’re not going to get any visible gain from borrowing this money, no useful life, and if it’s a bullet we have to bite, it’s a bullet we have to bite. So, I would like to recommend you vote no on that. Regarding resolution #5, I have seen Mr. Quinn here at meetings and he’s given you plenty of information when you ask questions and I have absolutely not a thing negative to say about Mr. Quinn. However, I understand that, you know, you need to appoint somebody on a temporary basis and I agree with that, but ultimately when we go out to fill this position, if the position is determined to still be necessary, I think we need to revisit how this position came about…about three years ago, and part of the discussion that took place, had to do with the qualifications of the individual that would hold this job, and one of the things that was discussed at that time, was that the individual should and would have the necessary operating licenses for the Water and Sewer facilities, so that we don’t have to be going out and hiring outside firms to sign off on all these reports that we have to give to the State. So, I would hope that when we finally go out and move to fulfill this position on a permanent basis, if that is in fact deemed to be necessary, that we relook at the qualifications of the individual that we put in the job, and that certainly the Director of Public Works would have the necessary credentials to carry out all of the obligations of the department. Thank you.

President Greenbaum: Thank you Mr. Bonte. Anyone else from the public? Mr. Russell.

Nelson Russell, Budd Lake: I have a question on resolution #1, which is the change order for Turkey Brook Park. It’s talking about supplying and installing a 15 flaired end section. Section of what?

Mr. Casey: A flaired end section is a piece of drainage pipe. It simply….says…basically disburses it through a U-shaped issue. So, it basically snaps onto the end of a drain that’s…15 or 24 inch drain or pipe, and there’s two of them being approved here. They’re not in the original design.

Mr. Russell: Okay, thank you.

President Greenbaum: Anyone else from the public on the consent resolutions agenda?

COUNCIL COMMENTS ON CONSENT RESOLUTIONS

President Greenbaum: Seeing none, any questions or comments from Council? Ms. Labow.

Ms. Labow: I just want a clarification on number 3. Is this where this starts us off for the application that we talked about last…?

Mr. Dorsey: This does have to do with the bond ordinance and it does have to do with getting approval from local finance to make this arrangement.

Ms. Labow: Just to make sure that I have my understanding correct, in that this is just the first step and it doesn’t mean we’re bound to accept the loan if we do get it.

Mr. Dorsey: It doesn’t mean…..I think what you’re trying to say, Colleen, that it doesn’t require the township to spread the loan over a period of five years, it only creates the possibility that the town would have that as an option if it saw fit to do so.

Ms. Labow: And this is the one where we’re not sure if we’ll even get it….it’s just the starting point.

President Greenbaum: Correct. The local finance board has it within it’s powers to make certain
determinations in terms of length of payback and the like.

Ms. Labow: And if they’re even going to give it to us.

President Greenbaum: Yes.

Ms. Labow: And this is a step that we need to take in order to find out if that’s an option, that we want to take in the future.

Mr. Dorsey: Yes, right.

President Greenbaum: That’s correct. Any other comments? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

NON CONSENT RESOLUTIONS

President Greenbaum: Non-consent resolutions. Let’s start with number 7, I ask Mr. Guenther to move number 7 please.

7. Resolution of the Township Council of the Township of Mt. Olive RE: 2005 Community Development Grant Applications.

Mr. Guenther: I hereby move for passage of resolution #7.

Mr. Mund: Second.

President Greenbaum: And just for the record….

Mr. Casey: Mr. Council President on this one, technically we should have a separate hearing. You should put on the record for Community Development purposes, exactly what we’re applying for.

President Greenbaum: I will do that. Resolution #7 deals with the Resolution of the Township Council of the Township of Mount Olive regarding the 2005 Community Development Grant Applications. It is my understanding that prior to submitting the Grant Applications, it is required both to have this resolution and a public hearing on what the township is planning on doing. At this point in time, the Chair would recognize Kathy Murphy with respect to this particular resolution. After which I will open it to the public for public hearing to discuss the proposed Community Development Grant Applications.

Kathy Murphy: Good evening. We have two Community Development Applications that we’re ready to file this week. One is for the demolition of the old Municipal Building under the slum and blight category for community development purposes. We’re going to request $100,000 towards that project. This would allow for demolition of the building, we’re also looking to demolition the other old garage…the second garage there that has previously had a fire in it and it is in poor condition, and then to relandscape the area where the debris is removed to expand and improve the beach area. The second grant is for a station wagon for the Senior Services Program that would allow for transporting seniors to medical appointments and also to improve their ability to deliver meals on wheels. That would be in the neighborhood of $16,000 and change. So, we’ll see what our chances are.

PUBLIC PORTION ON INDIVIDUAL RESOLUTIONS

President Greenbaum: Thank you. Okay, at this point I would open to the public for discussion….public hearing on the Community Development Grant Applications. Does anyone from the public…..Mr. Bonte.

Richard Bonte, Budd Lake: I can address Kathy?

President Greenbaum: Yes, of course you can.

Mr. Bonte: Kathy, is this an additional senior services vehicle, in addition to the vehicles we presently have?

Mrs. Murphy: Well, it’s to replace a 1995 Chevy Caprice ex-police car, with 123,000 miles on it.

Mr. Bonte: Okay, do we have….who will be operating the vehicle?

Mrs. Murphy: We have bus drivers within the Senior Services Department, and sometimes the Nurse, whatever the transport is for.

Mr. Bonte: Okay, so it’s not a new vehicle with new hire or anything?

Mrs. Murphy: No, no additional personnel.

Mr. Bonte: Okay.

Mrs. Murphy: Existing personnel.

Mr. Bonte: I would certainly recommend to the Council to approve both of these items that are on this.

President Greenbaum: Thank you Mr. Bonte, is there anyone else from the public who would like to discuss these applications? Seeing none, I will close it to the public.

COUNCIL COMMENTS ON INDIVIDUAL RESOLUTIONS

President Greenbaum: I’ll open it up to the Council for comment or questions. Seeing none, Roll Call.

ROLLCALL Passed Unanimously

10. Resolution of the Township Council of the Township of Mount Olive with respect to Assembly Bill
3529.

President Greenbaum: The second item on the non-consent is the Resolution of the Township Council with respect to Assembly Bill 3529. I would ask Mr. Mund to move that resolution.

Mr. Mund: I would like to move Resolution for the Council on Legislative Bill A-3529.

Ms. Labow: Second.

President Greenbaum: At this point, Mr. Dorsey, do you have any comments with respect to this resolution?

Mr. Dorsey: No, this is a very reasonable resolution, it’s an attempt by the Legislature to overturn a rather well-established court decision, and what the Legislation attempts to do is to permit a public employee to collect for the same disability from both Disability as well as Workers Compensation. It’s a double-dip.

PUBLIC PORTION ON INDIVIDUAL RESOLUTIONS

President Greenbaum: Okay, at this point in time, I will open it to the public, for anyone who has a comment on this particular resolution. Mr. Bonte…..you just got it in in time, I was going to gavel you.

Richard Bone, Budd Lake: This is obviously a payback for somebody in some high place that did some favor for somebody and it’s the worst of government, and I know you’re going to vote yes on this resolution and hopefully the State will come to their senses and defeat this. Thank you.

President Greenbaum: Thank you. Seeing none, I’ll close it to the public.

COUNCIL COMMENTS ON INDIVIDUAL RESOLUTIONS

President Greenbaum: And open it for Council discussion. Seeing none, Roll Call.

ROLL CALL Passed Unanimously

MOTIONS

President Greenbaum: We next move to Motions. Mr. Guenther, can you please deal with the Raffle Application?

1. Approval of Raffle Application #2063 & #2064 for Chester M. Stephens School Community Association.

Mr. Guenther: I hereby move for the approval of Raffle Applications #2063 and #2064 for Chester M. Stephens School Community Association.

Mr. Mund: Second.

President Greenbaum: Any comment? Roll Call.

ROLL CALL Passed Unanimously

2. Solid Waste Advisory Committee Appointments.

President Greenbaum: The next item on Motions is the Solid Waste Advisory Committee. The Mayor has…I just recently received a memo from the Mayor with respect to his appointments. Let the record reflect that the Mayor, Mayor De La Roche, has appointed:

Frank Wilpert from the Health Department
Tim Quinn from Sanitation
Hank Titone from the Environmental Committee
Dave Tomb as a resident
Al Melveger as a resident

And I believe that fulfills your obligations under the Solid Waste. With respect to Council appointments, I would open it to Council to make nominations for the Committee.

Ms. Labow: How many do we have?

President Greenbaum: I believe that we have I think it’s five plus one liaison…Mr. Guenther has indicated that he would like to be liaison, and in light of his service on the Board of Health and also on the MUA, I believe he is an appropriate person and I would appoint him, unless there is some opposition to that. I don’t think that there would be any. As to the five other individuals, does anyone have….

Ms. Labow: I would like to nominate Dave Jones, resident.

Mr. Guenther: Second.

President Greenbaum: All in favor of Mr. Jones say Aye.

All said Aye

President Greenbaum: Mr. Jones is on the Solid Waste Advisory Committee. I did not receive an indication from anyone else. Mr. Bonte, you do not want to participate, correct?

Mt. Bonte: No thank you.

President Greenbaum: Is there anyone else, in the audience, who would like to participate on this committee? If not, we will fill it as people indicate that they have an interest.

Ms. Labow: Can I make one more? Just….I would nominate Mr. Nelson Russell, if he’d be interested.

President Greenbaum: Mr. Russell. Is there a second for that?

Mr. Guenther: Second.

President Greenbaum: All in favor say Aye.

All said Aye

President Greenbaum: Congratulations.

3. Bill List.

President Greenbaum: At this point, we’ll move on to the Bill List. Ms. Labow, could you move the Bill List please?

Ms. Labow: I would like to move the Bill List dated January 21st, 2005.

Mr. Guenther: Second.

President Greenbaum: Okay, I will open it up for Council discussion. Sherry, there were several questions that I had on the Bill List, do you want me to go through them, or can you just…..

Ms. Jenkins: I have them all here. Page 6, the Forestry Supplies. That was for walking trail markers at B&H, stream monitoring kits and beaver dam removal, Kathy Murphy has indicated to me.

President Greenbaum: Okay. I believe the next question that I had was on the….

Ms. Jenkins: The Pitney Bowes….that was actually for two seal envelope bottles, and they’re special ones that we need for the machine.

President Greenbaum: At $40.00 a piece?

Ms. Jenkins: Yes.

President Greenbaum: You can’t use just like a little sponge that’s been cut up into pieces? Okay, what else?

Ms. Jenkins: I think that was it. I answered your other question.

President Greenbaum: Okay, I think that was it as well. I had one other question and this really goes to the Administration, it’s on page 10 and it relates to Tilcon….supplies for road paving. Obviously, I know what it is. Is this an item which is bid out, or is this….how is this….

Mr. Casey: Tilcon is….we purchase from Tilcon because it had the Morris County co-op, so it is a bid item, it’s part of the master list done every year that…through Randolph.

President Greenbaum: Have we ever looked into whether or not there’s a cheaper source for the same material than the Morris County co-op, because it seems like we’ve been using Tilcon…..

Ms. Jenkins: That is the Morris County co-op.

President Greenbaum: Yes, other than Tilcon….are there other companies out there who could…..

Mr. Casey: Mount Hope.

Ms. Labow: Same thing, Tilcon and Mount Hope are the same thing.

Ms. Casey: Yes, I think….yes…the reality is that there is one paving company now that owns all the quarries in this area, which is Tilcon, which is Mount Hope, which is a couple of the other ones….they all merged, so they bid against themselves.

President Greenbaum: Okay.

Mr. Casey: So, I don’t think they have much choice.

Ms. Jenkins: Rob, I can answer Bernie’s question about the palm pilots that came up before.

President Greenbaum: Okay. I wasn’t done on Tilcon, I’ll get back to you. Is it possible, Mr. Casey, to find out exactly how much money we’ve spent with Tilcon over the last five years?

Mr. Casey: Yes.

President Greenbaum: Thank you.

Mr. Casey: Do you want…..now, we also, I mean….you’re talking about in just routine supplies and not contracts?

President Greenbaum: Yes.

Mr. Casey: Just…okay.

President Greenbaum: Just supplies.

Mr. Casey: Okay.

President Greenbaum: Sherry, you had an answer for Mr. Guenther. I’m sorry….is that…..oh, Chief…..Chief Katona.

Chief Katona: Good evening. The question was…a question on palm pilots? I understand there are…I believe we’re up to four in our Police Department. Our Police Department uses that to carry forth our network into the hand-held situation. We have these tablets that are in our vehicles and we’re experimenting moving that type of application to a hand-held palm pilot.

Mr. Guenther: Is it the plan to eventually get every Police Officer one of these?

Chief Katona: No, no, it’s a unique application and not….the Police Officers who are in the field have the regular tablets, that would serve that, but Officers such as myself, I could look up some information and be in contact, investigators and some of our other staff may benefit by that. It’s…the technology is developing rapidly and we may be able to use that in the future, so….we’re doing in at a scale of about four at this point, and we’ll see if we can get that to work. Now there are……

Mr. Guenther: Are these the most advanced units, I mean, as you said, technology advances rapidly as far as memory and so-forth.

Chief Katona: Actually, it’s not the hardware technology that is improving, it’s the infrastructure to the wireless networks that allow the connectivity between the different types of devices and our server. That’s just….is exploding. Some amazing things are happening there, and what just five years ago, we had a big bulky computer to do, we can now do on things…..instead of spending $5,000 to $6,000 on a computer, you spend a couple hundred dollars on a little pilot, it’s amazing.

Mr. Guenther: So this particular expense involved what…four units?

Chief Katona: I don’t know what this particular expense was. I understand there’s also similar events occurring with our Fire Inspectors and Building Inspectors as well. That technology is a bit different and I don’t know if it’s a traditional palm pilot that you would think of like a palm one two or three or if it’s more of a notebook type pilot, in that case. I haven’t seen the purchase order for that. Do you have that there I could look at?

President Greenbaum: Does that answer your question, Mr. Guenther?

Mr. Guenther: I guess it does, I just am afraid of these things…it’s the same thing we had with digital cameras, you know, where you get these expenditures and, you know, these are all kind of toys that people would like to have. I’m not….don’t get me wrong, I’m not saying the Police Department doesn’t need them but I think there’s got to be some controls as to, you know, “need to have.” I think Mr. Bonte has a favorite expression of things you’d love to have, things that you sort of need, and things that are absolutely essential. I guess, I’m paraphrasing that, but I think that’s….that was my whole point of bringing it up, is just to see that this doesn’t snowball out of hand and all of a sudden we have 220 employees in town hall having palm pilots.

Chief Katona: No, there is certainly no intention to give everyone a palm pilot. If it becomes inexpensive enough and reliable enough that we can spend $200 on a palm pilot and do away with the $5,000 tablet, then we would do that. I don’t think that’s going to happen in the near future, and as far as the digital cameras, in certain applications, a picture is worth a thousand words then the ability to have that individual have that camera is really invaluable, whether that individual be a Police Officer, a Police Sergeant, a Detective, your Animal
Chief Katona(cont’d): Control or any one of your other inspectors who may be out at any given time and I think it’s a change in paradigm from where we say these are really fancy toys, and they’re not toys, they’re really tools that we can use to become more effective and actually bring the situation to here, if we need to see what happened. So, I think it’s a great steps forward if we manage it properly.

Mr. Guenther: That was my only concern.

President Greenbaum: Thank you. Thank you, Chief.

Ms. Labow: Mr. Guenther….Mr. Greenbaum…..

President Greenbaum: Mr. Guenther? Do I look like Mr. Guenther?

Ms. Labow: I’m sorry. Hey, another question for Chief Katona. I just wanted to get a little bit of an idea of the palm pilots. Say if you were….if you have the palm pilot and you wanted to run a license plate number, does it have that capability?

Chief Katona: At this time, no, but it’s conceivable that it can. What we’re looking for in the first step is to find reports, find like a situational status of where things are. You know, carry a resource list with us, SOP’s, contact lists, those types of things. Rather than carry a briefcase, we have a…..

Ms. Labow: Right, that’s what I was…okay, thank you.

President Greenbaum: Thank you Chief. Anyone else?

Ms. Labow: Questions on the Bill List?

President Greenbaum: Yes.

Ms. Labow: Ms. Jenkins, I just wanted to know…on page 9, for…on the second from the bottom entry for Seeber, Bowkley & Zelante for $143.75, professional services. What was that for?

Mrs. Lashway: That’s the attorney for the Ethics Board.

Ms. Labow: Oh, that’s who they are? Okay, thank you.

President Greenbaum: Okay, any other questions? Seeing none, Roll Call.

ROLL CALL Passed Unanimously

ADMINISTRATIVE MATTERS

President Greenbaum: Administrative Matters, Mr. Casey.

Mr. Casey: We have nothing else to add to the agenda.

President Greenbaum: Okay. Just note that, under Administrative Matters, I got a memo today that the Mayor has appointed Linda Rosa on the Planning Board in replacement of Charlie Uhrmann.

OLD BUSINESS

Status Report – Lights at Flanders Park

President Greenbaum: Old Business, Status Report on Lights at Flanders Park – Mr. Casey.

Mr. Casey: Yes, I spent some time researching where we’re at on this issue and I guess part of it is I wasn’t involved, obviously, earlier this year in a lot of discussions, but I would like to give you just….unfortunately, I think Mr. Buell is many….a little bit of back ground. The lights for that ball field were spec’d out and designed in 1999, and approved by the Planning Board in application before the Planning Board for the Flanders Park Development. When the existing park was upgraded in 2000, 2001, just for your information, the
Mr. Casey(cont’d): transformer that’s on site is already sized to handle those lights. You are already paying for the energy for those lights because what’s happening is when we pulled the lights out of the bid, because we didn’t have enough money, when you lease a transformer, you lease it by what’s called a K-W, you have to guarantee a certain amount of K-W. The K-W that was in that transformer, was a K-W designed originally for all the lights, because at that point in time, the goal was to light that field. So, when that park was built out, not only is the transformer in place there, but the electrical design in the utility room and there actually are conduits dubbed out to the ball field for the future lighting of the park. The….I’m noticing on the file, you’ve gone back several times in Musco, you’ve had somebody else look at it, and the gentleman who looked at it was the guy who designed it originally, the lights in question were the lights that were originally selected by the Planning Board, because they are the same lights that are in place in Horseshoe Lake on the new baseball field immediately behind the houses fronting on Eyeland Avenue, and the reason you use Musco lighting is the fact that it is more expensive, but it is factory set lights. What happens when you often light a ball field is the lighting of a ball field is a function of the use of the field. When you say it’s going to be used for Babe Ruth tournament level, that is a certain amount of foot candles that have to be on there. If you were to say it’s going to be slow-pitch softball, that would be a different standard of lighting. So, there are standards of lighting function of the use of the field, so that field was designed for Babe Ruth League tournament level and that automatically establishes the foot candles at any one spot in the field and what happens usually when you do that, if you don’t use the Musco system, you actually wind up with a guy out there in the middle of the field with a little meter, you know, analyzing it, but when you use the Musco lighting, what happens is when you set these poles, these poles have designed into them ratchets, so when the lights are set on top of the pole, they snap down, they are pre-set at the factory to be exactly aimed according to that engineering design that’s done in the factory. So, the engineering design goes all the way from the footing on up the pole and one of the reasons that, if you’ve read the literature that they had given out to you, is you…..they claim that “amateurs” can set these lights, because in fact they go together only one way, the lights only go together one way and I was there when they put the lights up for the basketball courts and it was fascinating, because in essence they snap together and once they snap in and you set them on up, they are automatically aimed. The only reason I’m saying all that is from the Administration’s standpoint, the engineering, the work, everything is in place to light that ball field in a manner which was originally approved by the Planning Board in 2000. The township has some funds available, you have approximately fifty some odd thousand left over from the old ordinance and you have a donation of about $50,000, so you have about $101,000 which has already been earmarked for improvements to Flanders Park. The donation is fixed to that location, the other monies in the bond ordinance, you can theoretically change the bond ordinance to reappropriate to the old location, but right now that bond ordinance was specifically set for Flanders Park. I’ve talked some to…….help me…..Steve Masotti as to the capability of the Babe Ruth people to raise the additional funds needed to complete it, he’s saying he feels they can do it, however, he is looking for a clear statement from the township that, in fact, the township wants the field lit. The Administration…the Mayor’s on record, I think Bill Ruggierio is on record, the Administration’s position is everything is in place to light it, we believe that the project should go forward. I think the….basically, the ball is in the court of the Township Council, from a policy standpoint, as to whether in fact you want those lights to go forward, if so, then I think the Little League…..excuse me, the Babe Ruth League is saying please pass a resolution saying we want to go forward and they will raise the extra money.

President Greenbaum: As I understand it, Bob, what we’re talking about are two separate bond ordinances, or funds of money which are available for Flanders Park. One of which is about $50,000 which was earmarked from A&P…or the owners of the A&P shopping center, specifically for lighting of Russ Nagel Field.

Mr. Casey: Correct.

President Greenbaum: The second is a $50,000 number which is set aside for Flanders Park generally.

Mr. Casey: That was in the original bond ordinance for the improvements of Flanders Park, which was passed in 2000, and this was a…lighting of that ball field was originally budgeted under that, but when the money…. when the bids were accepted, it was not sufficient money to do the entire lighting plan that was originally approved.

President Greenbaum: Now, Sherry, that second $50,000, which is out there, can it be used for the lighting or can it be returned into surplus, if that’s what the Council chooses to do?

Ms. Jenkins: Are you talking about the money in the bond ordinance?

President Greenbaum: Yes.

Ms. Jenkins: Yes, it wouldn’t go into surplus, it’s unissued debt right now, so we would be just canceling the debt against it.

President Greenbaum: Oh, we wouldn’t incur any additional debt?

Mr. Casey: Authorized but not issued.

President Greenbaum: Okay, well….

Ms. Jenkins: It doesn’t help you in terms of the budget.

President Greenbaum: I think what we need to do, I’ll open it up for questions in a second, but my thought is to set this down for a workshop at this point in time, because it is a policy consideration, and there are a number of different people who need to be notified concerning this discussion…whether it’s the baseball associations and/or the residents of Cloverhill and Flanders Crossing who live adjacent. Colleen, you had a question?

Ms. Labow: Actually I have three questions. I just want to make it a little bit clearer understanding, Sherry, on the $50,000….is that we approved….it was approved to go to bond for it….taking a bond out on it, but it never was. So, we don’t actually have $50,000, we have the ability to get….to take it if we want it.

Ms. Jenkins: The portion that we spent has been bonded, the portion that we haven’t has not.

Ms. Labow: Okay.

Mr. Casey: We normally will not draw down money if we don’t need it. Once we open the bids, we knew we didn’t need this much money, so even though it’s there, and at any one time, the Finance Officer has the capability of going out and borrowing that money. We did not actually incur the interest costs on that, because we didn’t need it in 2000.

Ms. Labow: And it’s not actually money that we have, it’s the capability, an authorization to get it.

Ms. Jenkins: You have an authorization to spend.

Mr. Casey: No, you have an authorization to spend, a line of credit.

President Greenbaum: Can we have one person talking at a time. I apologize, but because the record needs to be transcribed, it’s impossible if people are talking over each other.

Ms. Labow: The next question I have is, not that I’m saying I want to go into any further debt than we’re already in, but I do know that Mr. Lynch has come several times and mentioned the field that we have over the all-purpose field that is very very hard to maintain that field because of the fact that it’s not fenced in and people keep walking through it, and he had talked about possibly fencing that in. So, if we were going to….I was thinking if there was actually money, perhaps we could use it for that, since that is a necessity, but that we can talk about at the workshop. The next question I had, and probably have to do some research on this, Mr. Casey mentioned that the transformer that we bought has a K-W, what’s it called? The watts….kilowatts….

Mr. Casey: The K-W. The K-W manufactured in that transformer.

Ms. Labow: Right. So, you’re saying, in fact, we are…..are we using….are we paying extra money for wattage that we’re not using?

Mr. Casey: Correct.

Ms. Labow: And how much is that?

Mr. Casey: I would have to get into the original demand load that’s on that transformer. That transformer was sized for the original lighting program that was approved back in 2000. So, you would have to look at what the actual K-W draw is. When you do those, you have what’s called….you guarantee them a minimum monthly K-W, and if you don’t basically….if you don’t trip out the….if you don’t use that much, you still pay for it.

Ms. Labow: So, in other words, we’re paying for a….say it’s a $100 a month, but if we’re using it, we’re still paying it.

Mr. Casey: That’s correct.

Ms. Labow: So, that’s several years that that park’s been there and several years we’ve had that transformer….

Mr. Casey: That’s correct, the transformer was put in in 2000.

Ms. Labow: The one last question I had was for the….I had asked this question before, when Mr. Ruggierio was still here, we were given a proposal of four stanchions. It is my understanding that they really need six stanchions, and I just wanted…for our workshop, if you could let me know, is the plan for four or six?

Mr. Casey: The plans are six, that’s the original design of Musco. It’s always….I mean, the number of stanchions is a function of the foot candles on the field and whatever Musco says, it’s needed for that foot candle, that’s what it is, and I’ll show you the plans, I have the full drawings that are available from 2000. So, I can show you what they look like.

Ms. Labow: It was just a few months ago, we had received a…paperwork saying that they were….we got a price for four stanchions and I was….it was my understanding that everything was in for six stanchions, why are they talking about four….so…we’re back to six.

Mr. Casey: The reason that I’m indicating that is that the original approval from the Planning Board in 2000, which was very specific, that it had to have a lighting system which would contain the spill-over lighting at that location and that’s why they went with that specific set of plans. There are cheaper lighting systems out there, a lot cheaper, but they don’t have the special lenses that Musco has that focuses the light down to prevent spill-overs. So, the Planning Board’s decision and the….at that time, the governing body’s decision in 2000 was to put the money in the system which would focus the lighting in order to insure that it didn’t in fact migrate across the road to effect the condominiums.

President Greenbaum: Thank you. Any other questions? Seeing none, we’ll schedule that for a workshop with respect to the policy considerations and as well as the funding. I assume that there is no money in this year’s budget proposal for the lighting.

Mr. Casey: That is correct. The…..my understanding is the Administration’s position, at this point, is that additional money would be raised by volunteers that the town already has it’s money available if the governing body wishes to release it.

President Greenbaum: I understand that. Is it also the Administration’s position that the $50,000 left in the original Flanders Bond Ordinance should be used for the lighting?

Mr. Casey: That’s correct.

President Greenbaum: That is, okay. Mr. Guenther.

Mr. Guenther: Just a question now, Bob, it seems that this whole thing was engineered and designed to have this one particular supplier do the lighting. How does that effect us with the Open Public Bid…..the Bid laws.

Mr. Casey: The Bid laws, there you go. They were….it was designed for that quality of lighting or equal. So, it would be, you know, there may be another firm that could come out there and put the same type of lenses and the same type of shields, etc. on, but the design criteria that was used was the Musco lighting based upon the Horseshoe Lake exhibit that the Planning Board actually went to, with residents, to look at in 2000.

Mr. Dorsey: An interesting legal question.

President Greenbaum: Okay, thank you. Any other Old Business? Ms. Labow.

Ms. Labow: I just wanted to….so, our friend Mr. Dorsey, what Mr. Casey is saying, if you have a company that is the only company that provides that service, it’s not subject to the bidding laws.

Mr. Dorsey: Oh no, that’s not what he said. He said the bid said….

Ms. Labow: That’s what I want to find out.

President Greenbaum: It’s the proverbial that the company who is going to get the bid basically drafts the specs.

Mr. Dorsey: It’s….let me say this, it is a frowned-upon procedure, but it is one that is commonly used by public entities, because they have to turn to somebody to get these specialized specs, but the spec, when it’s bid, always says these are the specs or equal. Sometimes you have someone who will come forward and say our system is equal and that creates a very interesting situation.

President Greenbaum: Thank you. Any other Old Business?

NEW BUSINESS

President Greenbaum: Seeing none, New Business.

LEGAL MATTERS

President Greenbaum: Seeing none, Legal Matters.

Mr. Dorsey: None.

COUNCIL REPORTS

President Greenbaum: Council Report.

Library Board Liaison Report

Ms. Labow: Good news, the Library opened and from all accounts, I’m hearing people are very pleased with the new Library. I think there is still some furniture that’s due to come in, basically tables, I think is the main thing that they’re waiting for a few chairs, but the majority of the furniture is in and it’s…..everybody is very very happy about it. They have some new officers, which I guess Jane is going to announce, that you’re going to talk about that? Okay, then I will go ahead a say it. Last year I said it and I got in a little bit of trouble, because I said it before somebody wanted to say it, but….the new President of the Library Board Trustees is Jerry Sheard, Jane Israel is now our Vice President for the Library Board, Cathy Sullivan, who is on a sixty days temporary appointment, is the Secretary and Joan Young is continuing as Treasurer. Mr. Dave Jones is the Grounds…….no?…..I thought that that was named, okay, I stand corrected, he’s not named that yet. That’s really about it right now, just they are getting ready for the final approvals and getting the punch lists…all the items squared away, and moving forward with the Library.

President Greenbaum: Thank you. I myself have been to the Library on two occasions, it’s a beautiful building, it’s beautiful, and I wish those individuals who are involved in the Library, both in terms of running it and doing it’s planning, the best of luck with the building.

Recreation Liaison Report

Mr. Mund: They met on the 12th of January. We passed the first reading of the coaches, or the background investigations for fingerprinting. The Recreation Advisory Committee is recommending and supporting a recreation proposal to join with Byram and Lake Hopatcong Recreation Departments on some trips and is funneling that through the Administration. They also…the Recreation Advisory Committee is also recommending a change in Tulip Park status from an open active recreation area, to Open Space and reverting it back to the use of the Water and Sewer Department. They are proposing to move the playground equipment and relocating it to Turkey Brook Park, so it can be continued to be used and service the neighborhood community there. The reasons for that are numerous and they are composing a letter to the Administration and the Council elaborating that. Those are the two major things. They are also planning the Mount Olive Day and it’s looking like it’s going to be scheduled the week of August….the first week in August I believe it was.

President Greenbaum: Some time in August. Thank you, anything else?

Mr. Mund: That’s it.

Board of Health Report

Mr. Guenther: No meeting since the last report.

Planning Board Report

Ms. Labow: Planning Board, okay. This is my first Planning Board report. I’m trying to think what Rob said all the time when he came forward, a lot more eloquently than I was. Basically we discussed….we have a new….should I get into all of the new applicants that came in or just the ones that were approved? How do you want to….

President Greenbaum: No, just give the highlights.

Ms. Labow: The highlights…one big highlight I think was kind of nice was on Route 46, on the eastbound lane, the old gas station, I think it used to be a Texaco just before Route 80, the gentleman received his final approvals to go ahead and put in a gazebo and shed business there and it looks like it’s going to be very very nice and it will be nice to see that huge parcel finally being utilized, and a nice business, very nice gentleman, I think he’s going to be very successful and the other things that were really of any importance were discussed in Executive Session, so…that’s about it.

President Greenbaum: There was also the discussion of the big box, which was sent to sub-committee.

Ms. Labow: Oh yes, that’s right, but we didn’t settle anything with that, that’s gone back. The big box…what did we say about the big box? They’re looking to decide what to do with the big box, the sub-committee was formed to decide what the issues are with the planning of the area, seeing if we want to change C-1, C-2 zoning, and we need to determine what exactly is a big box and that was not determined yet.

Board of Adjustment Liaison Report

President Greenbaum: Mr. Perkins is not here but we did get in our mail the required submission with respect to the variances which were planted in 2004.

Open Space Committee Report

Mr. Guenther: No meeting since the last report.

Legislative Committee Report

Mr. Mund: Nothing.

Pride Committee Liaison Report

President Greenbaum: Mr. Perkins is not here tonight.

Board of Education Liaison Report

Mr. Mund: The only thing was did you get the new Planning Board Planning….

Ms. Labow: Yes I did.

Mr. Mund: Engineer to the town.

Ms. Labow: I did, I forwarded that over.

Mr. Mund: That was it.

Lake/Environment Issues Committee

President Greenbaum: Mr. Rattner is not here.

Safety Committee Liaison

Mr. Guenther: That meeting takes place later in February.

Finance Committee Report

President Greenbaum: Our Finance Committee is going to meet the first Monday in February, Sherry…is it the 6th?

Ms. Jenkins: It’s the 7th.

President Greenbaum: The 7th, and the first budget hearing is scheduled for Saturday morning, February 12th and we’ll continue on with the Saturdays until the budget is completed.

Ms. Labow: Mr. Guenther….

President Greenbaum: Mr. Greenbaum…it starts with a G.

Ms. Labow: How…what are the times for the 12th….for our Saturdays, are we starting at a time….ending at a certain time?

President Greenbaum: 9:00 am.

Mrs. Lashway: 9:00 am.

Ms. Labow: I know, but 9 to 12, 9 to 1, 9 to whenever?

President Greenbaum: It’s yet to be determined. The Administration is going to give us a list of timeframes when each department and organization is going to come in. Generally, the meetings will run until 2:00 or 3:00 in the afternoon, is my prediction. We need to knock it out as quickly as we can to get the budget in place this year.

PUBLIC PORTION

President Greenbaum: At this point, I’ll open up the floor for Public Portion on any items. Please state your name and address for the record.

Ned McDonald, Budd Lake: Questions on the Bill List. Page 3, at the bottom of the page, to Treasurer of the State of New Jersey for marriage license fees. Can you explain what that really is, who’s getting the money, where’s it coming from?

Mr. Casey: Every time a marriage license is issued, there are a series of fees which are collected and forwarded to the State. Those fees are a variety of topics. Part of it is like domestic violence…a fee goes for domestic violence, a fee goes for certain medical issues, etc. and we simply serve as the collection agency for the State.

Mr. McDonald: Okay. Page 5, C & H Distributing, cabinet tropic sand and base tropic sand…what is that?

Mr. Casey: Sherry, do you know what that one is?

Ms. Jenkins: I have to look it up, I don’t know it off the top of my head. Oh, it’s for roads.

Mr. Casey: Unfortunately, I don’t know the….I have the voucher, it’s…..it doesn’t have any additional information other than that. I’m going to have to find out exactly where this piece of furniture was used. I don’t….there’s two cabinets and a base and I just don’t know where they were used offhand, so I can’t answer your question.

Mr. McDonald: Should we be paying that before we know the specifics?

Mr. Casey: Well, let’s put it this way, the cabinets are here and in use. So, it always raises an interesting question that the Bill List follows after the fact that, in fact, we have the material. The material is here and in use. I just don’t know what it’s used for, so…I can’t answer your exact question as to where it’s going, is it in the Engineering Division…I believe what it is, but I….I believe it’s flat files, it’s called flat files, two big flat Mr. Casey(cont’d): files, but I’ve got to verify that, because I just….I know we bought two flat files, I just don’t know if this is it or not. So, I will find out and give you that information.

Mr. McDonald: Okay, thank you. Page 6, I don’t know if this was answered or not, the Forestry Supplies Incorporated, hiking markers, a GPS units, hip waders, etc. Who gets that and what’s it used for?

Ms. Jenkins: I did answer it and Kathy Murphy can explain it further.

Kathy Murphy: The Environmental Commission has been working with the DPW Department and also with volunteers, to mark trails at B&H and Turkey Brook. So, the Forestry Supplies are metal disk markers that will go up on the trees for different trails that are being put around the parks, then there’s also a GPS unit, and that was for marking the trails and GPS software so that we can distribute maps and we’re also lending that to the DPW Department so they can mark some storm drains, and then there is hip waders, that are being used for lake cleanup. The DPW Department has had some problems with Beaver dams and they’ve got to get in the water and remove some of that stuff, and then there are some nets there for our stream monitoring program.

Mr. McDonald: Okay, thank you.

Mrs. Murphy: You’re welcome.

Mr. McDonald: A couple other things….the Elms investigation, if that’s now been paid, will that report be available to the public?

President Greenbaum: Yes.

Mr. McDonald: It’s public….it’s totally accessible to the public?

President Greenbaum: Sure.

Mr. McDonald: Okay, thank you. Okay, in the line of duty, a $900 for….is this magazine subscriptions? Or what?

President Greenbaum: Is that from the Police Department, Ed? Yes, it’s Police Department, I would assume each Police Officer gets a….is that the way it works, Ed?

Chief Katona: It’s a video training series, consisting of about fifteen videotapes that are about twenty minutes in length. It’s a roll call type of training to a myriad of topics that the officers need to be trained and refreshed on annually.

Mr. McDonald: Thank you. It sounds like money well spent, thanks.

President Greenbaum: Thank you. Anyone else from the public who wants to comment? Mr. Bonte.

Richard Bonte, Budd Lake: First of all, in regard to the lighting of the Flanders field, we need to start addressing things as they really are in the first place. You know, for years I keep hearing about how we have this ordinance and this money “in it”, because it was made painfully clear tonight that the money really isn’t there. The only thing that’s there is an obligation….or approval to go deeper into debt. So, we need to really make that very clear when we bring up these ordinances from previous years that were never fully expended.

President Greenbaum: Yes, I think there’s a….if you don’t mind, Rich….there’s a difference in the monies which have always been discussed. I’ve always known about this donation which was made, that money is there and is specifically earmarked, and I think that you are right on target in terms of this other $150,000, which is not currently a debt of the township, but is on the books as something that we could spend, if we so desired.

Mr. Bonte: And I don’t want to go into my wants and needs speeches again, but clearly, clearly we can’t be talking about watts right now. You know, we’re talking about….we have to pay back BASF $1.3 million, I believe it is, but we really don’t want to do that, so we’ll just borrow and pay the interest charges and the bond charges and everything else and just push that out into the distance, to keep the taxes down now. My confusion over the Flanders lighting specifically is I remember when this all came about, and as some of you may recall, some of you may not recall, but when the Flanders Park was originally…the concept came out in 1994 for this park, it was supposed to be a small community park, not become a grandiose monument to whatever, and this lighting idea came up in the late ‘90’s and I was under the impression that most of the residents where you live, Mr. Bonte(cont’d): Rob, and I’m not putting you on the spot, I’m just saying that in your development, most of the residents down there were opposed to the lighting; and then maybe I’m wrong, but I thought that the lighting issue had gone away even though it was approved at the Planning Board, it really went away because there was a lot of resident opposition to that, and why we put in the transformer that we would have to pay specific charges on and a monthly basis for the last six years, is beyond comprehension, why we would do something like that. So, you know, we need to really take a good hard look at this and determine whether or not the residents that are down there want this lighting or not. We’ve obviously survived for the last five years without the lighting, and I don’t know whether that’s an appropriate place to put it, but we also need to really start looking at the wants and the needs. You know, I’ve read in the paper….there’s been some remarks made to the Mayor that he doesn’t have any vision. Well, right now, the only vision we need is the vision on how we can reduce our costs. Vision usually costs us more money and that’s okay when we have that money to spend, but right now the objective needs to be to sort out the wants and the needs, look at what we need to operate, look at how we can do things more efficiently and, if there’s certain things we have to bite the bullet on and pay out, let’s pay them out, let’s not put these things off in the future. You know, this is how consumers get into problems, it’s only $50 a month, it’s only $80 a month, it all looks good on paper, and another BASF will come along and do the same thing to us and then we’ll be even further in the hole. So, I implore you all to look at every possible expenditure that we’ve made in the past that may have seemed necessary and look at it again and see whether we really need to have that right now. Thank you.

President Greenbaum: Thank you.

Ms. Labow: Mr. Greenbaum, could I just say something, because…in relation with….

President Greenbaum: Go ahead.

Ms. Labow: With Mr. Bonte, it’s one thing that I’ve recently found out, which is now I’ve got this new information with that transformer, has me really a little bit ticked off is at Turkey Brook Park they put in single phase lighting instead of three phase lighting, which is not even sufficient….elect…or not lighting, electric, which is not even sufficient to operate our pumps to water our fields. Not only that, it is more costly electric to use and it is, in fact, costing us more money to even light the park. Then we have the situation at Flanders Park where we put in a unit that’s too big for our needs, and we’re paying because….that’s what we’re paying at Turkey Brook Park for insufficient wattage, or capabilities, and we’re paying extra at Flanders for something that we’re not using, and I’m just sitting here trying to figure out what happened.

Mr. Casey: Well, very specifically, in 2000 the policy decision of the governing body was to light the park.

President Greenbaum: You know, Bob, I don’t……yes, Bob, I think we’re in the public portion at this point and there were considerations which were made back in 2000 and there were decisions which were made at Turkey Brook and each one stands on its own. Anyone else from the public? Mr. Stefiniw.

Paul Stefiniw, Budd Lake Heights Road, Budd Lake: A question on Ordinance #3-2005, section 7 indicates interim voluntary status, I think it needs to be reviewed, because it doesn’t really indicate who will be the supervisor of the individuals that haven’t been qualified yet, let’s say. The other question I would have really probably directed towards Lee. The Recreation Department, Lee, you mentioned we are looking to trying to make adjoining trips with some surrounding towns, then how would they interface with this ordinance? Will they meet the same requirements? Because those trips, of course, will include the kids under age. Will they go through the same background checks, is something to think about when putting that together. Question on the Bill List. I hate to keep going back to these palm pilots, but it’s more of a mechanical question. The reason that they came out of the travel conferences and meetings charge account, wouldn’t it come out of like an equipment account?

Ms. Jenkins: We…I don’t choose what sub-account they come from for the Departments, the Department heads are responsible for preparing their own budget and deciding what gets charged where. We don’t determine that in Finance.

Mr. Stefiniw: In my view, and I think the township’s view, they should look at any equipment purchasing coming out of an equipment account, again…not trying to use the funds from another account to make the purchase. Along those same lines, and I think it’s been mentioned here a couple times, Mr. Guenther might have mentioned it, and it brings up a good point, do we have an asset tracking system in the township where the items are actually labeled, or tagged, numbered, and then issued out to specific individuals and we know where exactly they are all the time?

Ms. Jenkins: I implemented that, that was one of the recommendations of probably twelve, when I got here. That was done my first year here and it is updated every year. In fact, they’re in the process of working on it now.

Mr. Stefiniw: So all the items have tags on them?

Ms. Jenkins: Anything that’s over a certain threshold, yes.

Mr. Stefiniw: Can I ask what the threshold is?

Ms. Jenkins: $500.

Mr. Stefiniw: $500, alright. One other comment, I guess, to make along the finances, and I think Mr. Bonte hinted at it and obviously Mr. Greenbaum hinted at it also. I think because of our impeding tax increases and the financial crunches that we’re going to be seeing in this upcoming year, Rob brings up a good point by mentioning to take a look at what kind of expenditures we’ve done with one company, Tilcon, and are they the best price? I would really charge the Administration and the Council together to look at all of our large item contracts and expenditures and really see if we are getting the best bang for our buck, because obviously there’s other areas that could be looked at. I don’t want to throw numbers out because I don’t have it in front of me, but I thought we were looking at the first quarter estimated tax and there was something on there, I think, for fleet maintenance somewhere in the six digit number. Let’s make sure that we’re getting the best service for the dollars that we’re spending. That’s all, thank you.

President Greenbaum: Thank you. Anyone else form the public? Seeing none, I’ll close it to the public.

COUNCIL COMMENTS

President Greenbaum: Council Comments. I’ll start with the Mayor.

Mayor De La Roche: No comment.

Ms. Labow: I just want to have a…this is probably going to be a little bit sad. In reference to the teenager that we lost this weekend, I want to say that about two weeks ago, we received an e-mail because this young lady had an asthma attack on the soccer field and she actually wrote a response to the Police survey and had mentioned how it was….the Officers got there before the EMS got there, and they gave her oxygen, which helped to keep her from going to a more severe asthma attack and that, not only were they there to provide that service, which was wonderful, our Officers are so well trained, they also made her comfortable and made her less afraid and scared until her Mom could get there and then stayed there with the Mom, and I thought it was a wonderful thing that this young 16 year old, almost 17 year old girl, took the time to send this response…this e-mail, this survey to the Police Department to thank them and it was very, you know, the Officers really liked it and I think all of us got a copy of it and sadly to find out that this weekend this same young lady lost her life, and this afternoon I did stop by the funeral home. They did a very unique thing, which I thought was really wonderful and on the card they put a picture of the girl, which I thought was wonderful, and I just want to read this, because not only just seeing this comment that she sent to the Police Department, and then her family… what they chose to put on her card for the funeral with a picture on the front, in loving memory of Jennifer Lauren and I don’t know how to say her last name, Cialone….February 6, 1988 to January 22, 2005, a few days shy of her 17th birthday, and it says a beautiful life…..a beautiful life that came to an end, she died as she lived, everyone’s friend, in our hearts, in our memory will always be kept of one we loved and will never forget. This is a young lady who took the time to thank people for the nice things that they did for her, and she was a young lady who took the time to always be around to help others and she will be sadly missed in our community. Thank you.

Mr. Mund: No comment.

Mr. Guenther: Just to let you know, unfortunately I will be out of town for the first budget hearing on February 12th.

President Greenbaum: Let’s cancel it then.

Mr. Guenther: Yes.

President Greenbaum: Okay, anything else? Just one more prayer for Steve’s daughter and for Bernie’s father and the best that we can offer. Motion to adjourn.

Mr. Mund: So moved.

Ms. Labow: Second.

All were in favor and the Meeting adjourned at 9:02 pm.

 

_____________________________________________
Robert J. Greenbaum, Council President

I, LISA M. LASHWAY, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes is a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on February 22, 2005.

 

____________________________________________
Lisa M. Lashway, Township Clerk

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