TOWNSHIP COUNCIL PUBLIC MEETING MINUTES
- February 14, 2012
The Public Meeting of the Mount Olive Township Council was called to Order at 7:42 pm by Council President Roman.
OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT
Mrs. Masser: According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Daily Record. Notice has been posted at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive Township, New Jersey and notices were sent to those requesting the same.
Present: Mr. Nicastro, Mr. Roman, Mr. Walsh, Mrs. Labow, Mr. Ferrante, Mr. Perkins
Absent: Mr. Mania
Also Present: Sherry Maniscalco, CFO; Sean Canning, Business Administrator; Fred Semrau, Township Attorney; Michelle Masser, Township Clerk
President Roman: We are on to Approval of Previous Minutes – January 31 st Workshop and Public
Meeting. Mr. Perkins.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
January 31, 2012 WS & PM (Mr. Mania & Mr. Perkins absent)
Mr . Perkins : Yes, I move for Approval of the January 31, 2012, Workshop and Public Minutes. Both
Mr. Mania and myself were absent.
Mrs. Labow: Second.
President Roman: It's been moved and seconded. Roll Call.
ROLL CALL: Passed Unanimously with the exception, Mr. Perkins abstained.
LETTERS FROM RESIDENTS/ORGANIZATIONS
- E-mail received January 31, 2012, from Downtown New Jersey, Inc. regarding Increase your Downtown Management Knowledge – DNJ Complimentary Program. PDF Correspondence
- E-mail received February 2, 2012, from Downtown New Jersey, Inc. regarding Increase your Downtown Management Knowledge – DNJ Complimentary Program. PDF Correspondence
- E-mail received February 3, 2012, from TransOptions regarding Take Action Now. PDF Correspondence
- E-mail received February 6, 2012, from Downtown New Jersey regarding Complimentary Program Reminder. PDF Correspondence
- E-mail received February 6, 2012, from The Land Conservancy of New Jersey regarding Upcoming Planning Grant Deadline for Towns in Morris County. PDF Correspondence
- E-mail received February 6, 2012, from Kimberly Samuelson regarding Why Your ECM Strategy needs a Reality Check. PDF Correspondence
- E-mail received February 9, 2012, from Downtown New Jersey, Inc. regarding Last Chance to Register for Tomorrow's Complimentary Program for Downtowns. PDF Correspondence
ORDINANCES / RESOLUTIONS / CORRESPONDENCE FROM OTHER TOWNS
- Resolution received January 30, 2012, from the Town of Morristown regarding a Resolution in Memory of Assemblyman Alex DeCroce and to Support the “Alex DeCroce Crime Victim's Bill of Rights.” PDF Correspondence
- Notice received February 3, 2012, from the Township of Roxbury regarding Amendments to the Master Plan. PDF Correspondence
LEAGUE OF MUNICIPALITIES
- E-mail received January 26, 2012, from the New Jersey State League of Municipalities regarding Three Upcoming League Seminars. PDF Correspondence
- E-mail received January 26, 2012, from the New Jersey State League of Municipalities regarding the 4 th Annual WIMG Day and Guidance Issued on Moving the School Board Election to Nov. PDF Correspondence
- E-mail received January 27, 2012, from the New Jersey State League of Municipalities regarding Upcoming League Seminar. PDF Correspondence
- E-mail received January 27, 2012, from the New Jersey State League of Municipalities regarding NJLM Educational Foundation Inc. Seminar. PDF Correspondence
- E-mail received January 27, 2012, from the New Jersey State League of Municipalities regarding SOLD OUT! Feb 3, 2012 Budget Updates Seminar. PDF Correspondence
- E-mail received January 30, 2012, from the New Jersey State League of Municipalities regarding SOLD OUT! 20 th Annual mayor's legislative Day and 2012 Census Boundary & Annexation Survey. PDF Correspondence
- E-mail received January 30, 2012, from the New Jersey State League of Municipalities regarding Two Upcoming League Seminars. PDF Correspondence
- E-mail received January 31, 2012, from the New Jersey State League of Municipalities regarding Mayor's Newsline February 2012. PDF Correspondence
- E-mail received January 31, 2012, from the New Jersey State League of Municipalities regarding A-1338, Extends & Expands Permit Extension Act of 2008. PDF Correspondence
- E-mail received January 31, 2012, from the New Jersey State League of Municipalities regarding Flawed Decisions Could Inflate Local Pension Bills. PDF Correspondence
- E-mail received January 31, 2012, from the New Jersey State League of Municipalities regarding in Case of Inclement Weather or Cancellation of Seminars and Support Our Men & Women in Uniform. PDF Correspondence
- E-mail received February 1, 2012, from the New Jersey State League of Municipalities regarding League Foundation Releases New “Friends of Local Government” paper and February Grant Page Posted. PDF Correspondence
- E-mail received February 2, 2012, from the New Jersey State League of Municipalities regarding Land Use Controls Seminar. PDF Correspondence
- E-mail received February 3, 2012, from the New Jersey State League of Municipalities regarding Heine Decision. PDF Correspondence
- E-mail received February 3, 2012, from the New Jersey State League of Municipalities regarding Strategic State Plan. PDF Correspondence
- E-mail received February 6, 2012, from the New Jersey State League of Municipalities regarding New Ethics Publications. PDF Correspondence
- E-mail received February 6, 2012, from the New Jersey State League of Municipalities regarding Two Upcoming League Seminars. PDF Correspondence
- E-mail received February 7, 2012, from the New Jersey State League of Municipalities regarding Changes to the DLGS Website and Upcoming League Seminar. PDF Correspondence
- E-mail received February 9, 2012, from the New Jersey State League of Municipalities regarding Senator Robert Menendez to Hold Senate Banking Committee Field Hearing and Upcoming League Seminar. PDF Correspondence
- E-mail received February 9, 2012, from the New Jersey State League of Municipalities regarding Upcoming School Energy Conservation Workshop, NJLM Educational Foundation Event and CEU Tracking System for AC Conference Sessions. PDF Correspondence
DEP / DOT / LOI / HIGHLANDS / EPA / DEPT. OF AGRICULTURE / ABC / BIDS
- Letter received January 30, 2012, from the State of New Jersey, Department of Environmental Protection regarding No Further Action Letter for Cherokee Trading Post, Block 4100 Lot 87 (67 Route 46). PDF Correspondence
- Letter received January 31, 2012, from Environ regarding General Information Notice for Givaudan Fragrances Corporation, 400 International Drive, Mount Olive. PDF Correspondence
- Letter received February 1, 2012, from the State of New Jersey, Department of Environmental Protection regarding Notice of Violation for Mount Olive Township / Fleet. PDF Correspondence
- E-mail received February 1, 2012, from the State of New Jersey, Department of Environmental Protection regarding Proposed Amendments to the FFY 2011 and 2012 Priority System, Intended Use Plan, and Project Priority List. PDF Correspondence
- Letter received February 8, 2012, from the State of New Jersey, Department of Environmental Protection regarding Remedial Action Work Plan Approval – Permit By Rule Authorization for 2 Janice Drive. PDF Correspondence
- Remedial Action Progress Report received February 8, 2011, from the New Jersey Department of Transportation regarding the Hackettstown Maintenance Facility. PDF Correspondence
- E-mail received January 26, 2012, from the County of Morris regarding MCPO Black History Month Program 2-6-12. PDF Correspondence
- E-mail received February 9, 2012, from the Morris County Economic Development Corporation regarding Create a Culture of “Yes, We Can” at the MCEDC Municipal Summit. PDF Correspondence
- E-mail received January 27, 2012, from the Department of Community Affairs regarding CY 2012 / SFY 2013 Municipal Information Sheets. PDF Correspondence
- E-mail received January 31, 2012, from the Department of Community Affairs regarding Senior Citizens and Protected Tenancy Figures 2012. PDF Correspondence
- E-mail received February 7, 2012, from the Department of Community Affairs regarding GovConnect Update: February 7, 2012. PDF Correspondence
DEPARTMENT OF TREASURY
- Table of Equalized Valuations as Amended by Tax Court received February 1, 2012, from the State of New Jersey, Department of the Treasury, Division of Taxation regarding 2011. PDF Correspondence
MSA / MUA
- Minutes received January 27, 2012, from the Musconetcong Sewerage Authority regarding the December 7, 2011 Meeting. PDF Correspondence
- Minutes received January 27, 2012, from the Musconetcong Sewerage Authority regarding the December 19, 2011 Meeting. PDF Correspondence
- Minutes received January 27, 2012, from the Musconetcong Sewerage Authority regarding the January 10, 2012 Meeting. PDF Correspondence
- Fax received January 31, 2012, from Comcast regarding New Package, Disney Jr. PDF Correspondence
- Fax received February 7, 2012, from Comcast regarding New Packages – change of date. PDF Correspondence
President Roman: We are on to Correspondence. There are 46 pieces of Correspondence. Does anyone
have any questions or comments? Seeing none, we are on to:
ORDINANCES FOR PUBLIC HEAR ING
President Roman: I hereby open the hearing to the public on:
Ord.#6-2012 Bond Ordinance Providing for Various Improvements of the Township of Mount Olive, in the County of Morris, New Jersey, Appropriating the Aggregate Amount of $459,500 Therefor and Authorizing the Issuance of $436,525 Bonds or Notes of the Township to Finance Part of the Cost Thereof.
President Roman: Does anyone from the public wish to be heard? Seeing none, Mr. Ferrante.
Mr. Ferrante: I move for adoption and final passage of Ord. #6-2012.
Mr. Perkins: Second.
Mr. Roman: It's been moved and seconded. Any Council discussion? Mr. Perkins.
Mr. Perkins: Yes, thank you Mr. President. A very brief statement during our discussion I think the last
time on Saturday, the Mayor had informed me that the $5,000.00 for the acquisition of the videotaping
equipment would be so that we can have live streaming videos running on the Township website 24
hours a day which Ray and Matt I hope they will also include the segments of the Silver and Gold. We'll
be able to stream that out so anybody that does go on to the internet, and I know my mother took the
class. So you've got a few of the people that can do it, will be able to watch the shows continuously so
they don't have to rely on it being on a certain time on Channel 21. Thank you Mr. President.
President Roman: Anyone else? Roll Call.
ROLL CALL: Passed Unanimously
President Roman: Ord.#6-2012 is passed on second reading and I hereby direct the Clerk to forward a
copy of same to the Mayor and publish the notice of adoption as required by law.
President Roman: I open the hearing to the public on:
Ord.#7-2012 Ordinance of the Township of Mount Olive, Morris County, New Jersey, Amending Chapter 139, “Games of Chance” of the Code of the Township of Mount Olive, Designating the Township Clerk as the Issuing Authority.
President Roman: Anyone from the public? Seeing none, Mr. Nicastro.
Mr. Nicastro: Yes, I move for adoption and final passage of Ord. #7-2012.
Mrs. Labow: Second.
President Roman: It's been moved and seconded. Any Council discussion? Seeing none, Roll Call.
ROLL CALL: Passed Unanimously with the exception, Mr. Perkins abstained.
ORDINANCES FOR FIRST READING - None
President Roman: There are no Ordinances for First Reading. We are on to Consent Resolutions.
Mr. Perkins: Point of order Mr. President. You have to read Ord. 7…
President Roman: I apologize. Thank you. Ord.#7-2012 is passed on second reading and I hereby
direct the Clerk to forward a copy of same to the Mayor and publish the notice of adoption as required
Mr. Perkins: I'm not sure, did you do that on the previous ordinances?
President Roman: Yes I did.
Mr. Perkins: Okay.
President Roman: It's Valentine's Day…
Mr. Perkins: I know. The flowers you sent me were nice, thank you.
President Roman: I'm glad you appreciated them.
CONSENT RESOLUTIONS AGENDA:
Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.
CONSENT RESOLUTIONS – P. Walsh
- Resolution of the Township Council of the Township of Mount Olive Authorizing Sean Canning, Business Administrator to Execute a Supplement to the TWA-1 Application for Mount Olive Mews/Proposed Town House Development (Block 4100 Lots 80, 83 & 84). PDF Resolution
- Resolution of the Township Council of the Township of Mount Olive Authorizing the Services of Norton Conservation Company, Inc. for the Removal of an Underground Tank on Charters Farm, Block 8300 Lot 3. PDF Resolution
- Resolution of the Township Council of the Township of Mount Olive Authorizing an Agreement Between Mount Olive Township and Saint Clare's Hospital for Community Health Services for 2012. PDF Resolution
- Resolution of the Township Council of the Township of Mount Olive Supporting the Sustainable Raritan River Initiative. PDF Resolution
- Resolution of the Township Council of the Township of Mount Olive Authorizing the Use of a Purchasing Contract (State Contract# A78843 – Warnock Fleet). PDF Resolution
Mr. Walsh: I move Consent Resolutions one through five.
Mrs. Labow: Second.
President Roman: Hold on, we are jumping ahead.
Mr. Walsh: I'm sorry. Did I get ahead of you?
President Roman: Yes, is there anyone that wishes to remove any of the Consent Resolutions to Non-Consent? Seeing none, Mr. Walsh.
Mr. Walsh: I move Consent, I'm sorry it's Valentine's, I have a Valentine to get home to. No, I'm just kidding. I move Consent Resolutions one through five.
Mrs. Labow: Second.
President Roman: It's been moved and seconded. Is there anyone from the public that wishes to be heard on these Consent Resolutions? Seeing none, any Council comments? Roll Call.
PUBLIC PORTION ON CONSENT RESOLUTIONS
COUNCIL COMMENTS ON CONSENT RESOLUTIONS
ROLL CALL: Passed Unanimously
President Roman: We are on to Consent Motions. There are four. Mr. Perkins.
Mr. Perkins: Yes, Mr. President. I move for approval of Consent Motions:
- Approval of Raffle Application #2437 for the Mt. Olive High School Parents Club.
- Appointment of Lisa Kennedy to the Pride Committee for a 3 year term to expire 12/31/2014.
- Approval of a Peddler's Permit for Andreas Tsoukalas (I know I bastardized that) for mobile food vending.
- Bill List. PDF Bill List (which has been attached).
President Roman: Is there a second?
Mrs. Labow: Second.
President Roman: It's been moved and seconded. Anybody have any questions on the Bill List?
Nelson Russell, Budd Lake: A couple of questions, three actually. On Page 1, $2,021.00 for the Golub Animal Hospital. That puts us on track for spending $25,000.00 this year on animal control which I believe last year we spent $10,000.00. Now that we have the TNR project, it should be less.
President Roman: Mrs. Labow, do you have anything to add on that?
Mrs. Labow: Actually, surprisingly a lot of this bill was dogs more than cats and also there was an issue with a cat that had been abandoned and they had to locate the owner and it had to stay there longer and I know that when I looked at the bill, we were actually surprised there was as many dogs. Mr. Canning?
Mr. Canning: If you want, we can report back at the next meeting. We'll go over the last 12 month's bill and we can itemize by category where our expenditures are going.
Mr. Walsh: That would be excellent.
Mrs. Labow: Perfect.
Mr. Nelson: That just seemed high to me.
Mr. Canning: I can report back on the 28 th with a full report.
Mr. Nelson: On Page 8 I'm seeing $570.00 for psychological testing.
President Roman: That was for me.
Mr. Perkins: The results are not back yet.
Mrs. Maniscalco: We just hired new dispatchers and new police officers and we have to do psychological evaluations on them. That's what that's for.
Mr. Nelson: And on Page 10, we've got $1,100.00 going to the Township of Randolph for the MCCPC membership fee. What is the MCCPC?
Mrs. Maniscalco: Yes, it's the Morris County Purchasing Co-op that we are a part of.
Mr. Nelson: Why are we paying Randolph?
Mrs. Maniscalco: Because they are sort of the host community that handles it and they process everything so we pay them a fee. They sort of handle all of the paperwork and the bidding and whatnot.
Mr. Nelson: Does that eventually go to the County?
Mrs. Maniscalco: Does it go to the County? No, I don't believe so.
Mr. Canning: The way the Cooperative works is it's like a State contract. They actually, when we have a large contract, we can either go out to a formal bid ourselves and incur that cost or this cooperative purchasing agreement which Randolph heads the Morris County one. What they do there, they do the bidding for us on the large items like asphalt and things where Mr. Quinn will do some cold patching. We already have that bid done for us by the Morris County Co-op. So they incur that cost and we get the benefit from a lower received bid without us having to do the bid each and every time we want to buy a large item. We belong to the Somerset County Co-op, Morris County Co-op and the State vendor list. So we have a nice conglomerate of three cooperative purchasing councils that have done the work for us so to speak. So it's a membership fee but we certainly recoup that an more in savings.
Mr. Nelson: Thank you.
Mr. Canning: You're welcome.
President Roman: Mr. Semrau, do you have anything?
Mr. Semrau: Yes, with the Co-op that also includes, as mentioned, the administrative costs. There is a director, there's an attorney. All those tasks are covered by this annual fee. You don't pay anything in addition and all those tasks that would have fallen down on the Administration are taken care of by the Co-op.
President Roman: Mr. Perkins.
Mr. Perkins: Thank you Mr. President. Sean and Sherry, when you guys run, are you going to run the Edmunds reports on Golub's charges the same as you've done before?
Mrs. Maniscalco: You've asked me for it recently so we have it pretty updated. We probably just have to add a couple of months, Ray.
Mr. Perkins: Would you resend it to me because during the flood and all of the good stuff that I had got wiped out. That would also give you, if you can go back to where we started with the TNR, alright, so that way Nelson, you get an idea. You can see what we were spending before TNR and then you will see it right up to the last bill from Golub to what we are spending now. There's been a significant savings.
President Roman: Anyone else from the public? Are there any Council comments on Consent Motions? Seeing none, Roll Call.
ROLL CALL: Passed Unanimously
Mrs. Labow: Mr. Roman, I just want to say with Dr. Golub's bill, since there is dogs included in on that, I don't know if there is a way to separate?
Mrs. Maniscalco: We did, Colleen. The recap that I have actually breaks it up by category so you will see it. Don't worry.
Mrs. Labow: Good. Thank you.
President Roman: Okay, we are on to Administrative Reports.
Mr. Canning: Nothing for tonight.
President Roman: Okay. Old Business?
President Roman: New Business?
President Roman: Legal Matters?
Mr. Semrau: The only thing I want to mention is that we had a conference call today with respect to the solar project and the DEP. The Administrator was also on the call and I'll be in a position to send a memorandum for the next packet and the next meeting just to give you a status update with respect to that matter. Thank you.
President Roman: I'm assuming that is moving in the direction that we are hoping it is?
Mr. Semrau: It's moving, I think we are going to need more information to get to ultimately where we would like to be.
President Roman: Okay, we are on to Council Reports. I have none at this time. Board of Health?
Recreation Liaison Report – A. Roman
Board of Health Report
Mr. Perkins: Meets tomorrow Mr. President.
President Roman: Legislative Committee.
Legislative Committee Report
Mr. Walsh: Not at this time. May I go to B of E at this time? Or do you want to go down the list in order?
President Roman: Yes, I'm just going to go down it. Mr. Perkins.
Mr. Perkins: Yes, I had a discussion with the legislative aide this morning at the request of the Mayor. I've been trying to set up a meeting for the legislators to show up. There's four items that the Mayor would like some help from our legislators addressing and we've had some issues with; obviously Connolley is one, we are also looking at the good ole Rosewood Ditch - we all remember that, the BASF property as well as the problems that we are still facing up at Combe Fill North. As soon as the legislators have a day and the time where they are able to come and meet hopefully with the Mayor and maybe some of the affected residents, then we will have a little more information to pass on.
President Roman: Hopping on to the Legislative, I was please to see that Congressman Lance paid us a visit this week and hopefully some of us attended.
Mrs. Labow: Yes, Mr. Nicastro and I were there.
President Roman: Good. We are on to Planning Board.
Planning Board Report
Mr . Walsh: We are meeting Thursday and the Board of Ed…
Board of Education Liaison Report
Mr. Walsh: Christopher Cerf was here in Mount Olive. He is the head of the Department of Education for entire State of New Jersey and I wanted to let everybody know, he purposely came to Mount Olive because of all of the things that we and Dr. Reynolds and the School Board and everybody have been doing here. There's so many programs and he actually did an interview with one of the students on Mount Olive Television that they are going to be broadcasting and we have been going up in the rankings every year as far as our test scores and so many different things. Mount Olive just keeps excelling and we have excellent schools, excellent kids. So it was really interesting, great. They talked about it with the School Board. Dr. Reynolds did a little presentation about the Director of Education. I mean this guy is in charge 2,500 schools and over 600 school districts. It was a pretty nice honor for him to pay a visit here. They are also starting a Hall of Fame which you have heard about already because it's been in the works for awhile but I just wanted to bring it up here. If you know someone who graduated from Mount Olive High School and who went on…the rule is they have to have graduated over ten years ago and have gone on to do some great things. They are actually putting together a Hall of Fame so if you know of someone who graduated maybe years and years ago and , you know, was in Afghanistan or created a company that has done great things, you know, anything, please even let me know or let the School Board know and there's going to be a Hall of Fame in the High School. That's it on that one.
President Roman: Mr. Walsh, have you been in on any of the budget hearings for the Board of Ed?
Mr. Walsh: I've been to their meetings but to the actual for the budget, no.
President Roman: I'm just curious as to whether they were making their budget hearings open at least to the liaison. Typically in the past they would reach out just to help formulate. I didn't know if that was something…
Mr. Walsh: I will give you an update at the next meeting, okay?
President Roman: Yes, I think that might be something at least to give you some exposure on that.
Mr. Walsh: Thank you.
President Roman: Okay, Open Space, Mr. Ferrante.
Open Space Committee Report
Mr. Ferrante: Yes, we met yesterday. Just a couple items of note, with some coordinated efforts with the Pride Committee, we are going to do something for the Earth Day, April 22 nd , it's a Sunday. Basically we are going to finalize the trail plans at Turkey Brook Park. There is some minor work that still needs to be done but with the help of the Pride Committee we are hoping to complete that. The other item was, it's actually in our packet with the Agenda today, was with the sale of Charters farm. There is a small delay but hopefully that will be closing shortly as well.
President Roman: On the trails, you are moving forward making these trails on a map as interactive as possible.
Mr. Ferrante: Yes, we, sure…
President Roman: Kathy.
Mrs. Murphy: Our GPS unit was on back order. We get it next week. We are going to be GPS locating all of our trails. The map that we will be able to generate from that will be posted on the website so that people will be able to download it and then we should be able to, we will publish some but publishing them are pretty expensive so if we can let people download it on their own. I think that is the most user friendly but we will make sure we have some copies available too.
President Roman: I would be curious if and when we do have an interactive map if we can have pictures along the way to click…
Mrs. Murphy: That is the intent, to least get them GPS located first. Then we will be able to start adding photographs. It is also something we would like to display in the hall – the Open Space map and then some pictures of different properties - that type of thing and come spring time we will get all that kind of signage up. Okay?
President Roman: Good, good. Lake Environmental, Mr. Ferrante.
Lake/Environment Issues Committee
Mr. Ferrante : Nothing there.
Library Board Liaison
Mr. Ferrante: The Library Board, we met last week. Everything seems to be going pretty well. They did have the layoff in the youth librarian but they don't seem to be much change. They are still continuing all of the programs and they did actually, they hired an assistant director. It's a current employee that they sort of just realigned their role. The Board felt that there was a need for an assistant to the director in the event that Scott is not around for anything. So that was a change that they made this year.
President Roman: Going back to the Open Space, was there any discussion regarding the snowflakes.
Mr. Ferrante: No, that is with the Pride Committee.
Mrs. Labow: That's Pride.
President Roman: Safety Committee, Mr. Nicastro.
Safety Committee Liaison
Mr. Nicastro: There is no update on the Safety Committee. We have another meeting coming up, I believe, next month.
Economic Development Committee Report
Mr. Nicastro: Economic Development, the meeting was last week. The website, they are looking at having it up by either this week or next week which will be off the Township website, I believe, is where they are going to start with that. They are creating a list of all the empty stores in town with owners and contact information so we can get that and they are creating, on paper, a plan for development and beautification of Route 46.
Senior Citizen Liaison – J. Mania
President Roman: Okay, we'll skip over Senior Citizen. Mrs. Labow, Pride.
Pride Committee Report
Mrs. Labow: Thank you. For the Pride Committee, as Mr. Ferrante said, we are going to be joining with the Open Space Committee for an Earth Day celebration and our hopes are that by having the Earth Day celebration and working on the trails that that is going to, between press releases and the activities, it will help to make more residents aware of the trails which will be really nice and also, at some point, for the trails, whether it be a Pride project or a girl scout gold project or maybe a boy scout eagles project. I'd really like to see information stations at some of the trails. Like it would be a Charlene Kelly Miller, who used to be on the Town Council and did a lot with the trails and Turkey Brook Park. When you would go on hikes with her, she would have little areas where she would have, she'd point out different leaves and trees that were for the area and different wildlife you might see and it would be really nice if we had information boxes so when people are walking through they can kind of look around and see what is indigenous to the area. Also, the Pride Committee, I did mention to one of the members that Mr. Lynch has decided he doesn't want, can't spend the money that he has been spending for the electric for the snowflakes that are posted along Route 46 for the holidays and winter and they have asked to have a detailed electric bill showing exactly how much that costs because it was a lot more.
President Roman: Do you have Mr. Lynch's address?
Mrs. Labow: Yeah. Also they would like to have Mr. Lynch at the next Pride meeting and I already spoke to the Mayor and he said he will be at the next meeting too so we can have an in depth explanation on it.
President Roman: It sounds like they want to lynch Mr. Lynch.
Mr. Walsh: I just wanted to make sure the seniors knew that we didn't skip the seniors purposely. It's just because Mr. Mania isn't here and he is the liaison. So we weren't skipping the seniors. Just so they know.
Mrs. Labow: I sort of already gave a senior type of thing when I asked if they want to participate in the, which is with the Pride Committee. So I will send you that information.
President Roman: Anything on TNR Mrs. Labow?
Mrs. Labow: TNR, I said before, they are extremely happy with all of the improvement in communications with the new iWorQ system. Also right now they are running their big fundraiser where they can enter pictures of their pets, for the Humane Society's photo contest. Every donation will go directly to TNR which actually goes through the Animal Protection League of New Jersey. I posted a picture of my dog. I only got one vote so far. I'm waiting for more people to vote on my dog. You can see it on Facebook. I can send you the email. We are also going to upload a picture of Boo which is our little cat that Dr. Golub asked us to help rescue. We had to, unfortunately, have his leg amputated so he is really cute. That's about it for TNR.
President Roman: We are on to the last Public Portion. Anyone from the Public? Please, name and address for the record.
Don Rutledge, 25 Flanders Rd., Budd Lake: My wife, Kay, is with me tonight and that's to make sure that I'm forceful but civil. I understand that since this is a workshop meeting, that there is no transcription of what takes place tonight. Is that correct?
Mrs. Masser: It's just a summary. It's not verbatim Minutes. Only the public meeting is verbatim.
Mr. Rutledge: Okay, that's good so I'm speaking just as a person giving information to my elected representatives and that was my purpose in being here.
Mr. Walsh: Well this one is.
President Roman: This one will be…
Mrs. Masser: It is recorded but if he is asking if we type the Minutes verbatim, No, not the workshop just the public meeting.
Mr. Walsh: This is the public meeting which is verbatim.
Mrs. Masser: Yes, right.
Mr. Rutledge: Very good. Thank you very much. That saves me from coming back two weeks from now to give it at the regular meeting. My subject tonight is the water utility vault on Flanders Road in front of 25 Flanders Road which is my home. I have been here before. Some of you have heard part of the story. I wanted to fill you in on what the current status of that is. On September 9, 2011, five months ago two water systems that belong to Mount Olive Township were joined together in an underground vault in the front of 25 Flanders Road in Flanders Road, in fact, in front of my driveway, in fact in a portion of my driveway. During the construction of that project which started very early in the morning with no notice to us so we were trapped in our driveway for the entire day of the construction, a very large excavation in Flanders Road was made. During that construction, the excavator struck an active water main, about a 20 incher, which flooded our property. The project was carried out in one day although it went all day into the evening because of the difficulties. Finished off with a two door, very large, two door cover for the vault. In that vault, which is a fairly good size underground room, are several valves and I'm not sure of the purpose of those valves at this point. What happened at that point was when the traffic was allowed back on, we got our first bone jarring bang which is the doors on the vault began to slap with the traffic. That was extremely loud in the beginning. It was shotgun level in the beginning. I, of course, immediately had to call Gene Buczynski and Tim Quinn. They were responsive. They are good employees and the contractors for this town. They were responsive. Although it took a few weeks, we did get the manufacturer of the vault cover to come back to the site and put insulation on the doors. We put bolts down the flange of the doors and it did make a difference for a little while, maybe two weeks, maybe three weeks and then all went back to the original. We now have bone jarring bangs with every vehicle that passes by. Now Flanders Road is a heavily traveled road. They go day and night seven days a week. The faster the traffic, the louder the noise. We have a lot of very fast traffic on Flanders Road. So for five months and about one week, there's not been one uninterrupted night's sleep at 25 Flanders Road and it is not just me. There are a few people on Sunset Drive that are facing the same problem and I'm sure they've contacted Mr. Canning. I know they've contact Mr. Buczynski and Mr. Quinn. The reason I'm here tonight is I did appear before you once before. On October the 18 th I appeared before the Council. I indicated that Mr. Buczynski had been very proactive with me. He indicated he knew my problem and it could remain the way it is. He is dealing with the manufacturer. He's dealing with the Council. He's dealing with the Administration. He asked me to be patient because they believe that the noise level would be reduced when we get the final paving grade on that excavation site. Since Morris County maintains the road, they had restrictions on him. He had to wait 90 days for settlement of the fill and because winter is coming, it would have to wait through the frozen ground period of time and he said maybe early spring before we got final paving grade. I told you that I understood that. That's very rational. We will be patient. Five months has worn our patience. We must do something about that vault cover. It's as I described to you, bone jarring and it is continuous seven days a week and there is no sleep at 25 Flanders Road. I'm speaking to you as my elected representatives. I have had my occasions to talk to Mr. Canning – very satisfactory. I've had many opportunities to speak with Mr. Buczynski and he is very proactive. He calls me so that I don't have to wonder what's happening most of the time. Mr. Quinn is always responsive when I call him but he never calls me so I'm never quite sure what's happening before I ask. One new piece of information, there is frequent access to the vault. The vault is almost always full of water. When access to the vault takes place, the doors are opened, my driveway is blocked. I can neither get in nor get out. That's happened four times since I've met with you in October where it caught me either wanting to get out or wanting to get in and I had to wait. There is a lot of water in the vault and it takes a couple of hours to drain it down so it is a long period of time for access. I think this is kind of a picture I'm going to be faced with here out. I'm not sure how to solve that. I don't think it is solvable. I think I'm going to have to live with that access problem but we do have to come up with a new cover. So what I'm asking of my elected representatives is I need to know what is going to be done and when it is going to be done and I need it to be fed to us so I don't have to keep asking and asking and asking. Whenever someone knows the answers to that question, call me and let me know. I have that with Mr. Canning. He does have my cell phone number. Mr. Buczynski has my cell phone number and so does Mr. Quinn so I know I can be reached. My purpose of being here tonight is just to let you know that a problem like this should not last this long. It's a town-owned utility and I am aware that recently we went through a whole process of discussion whether we should sell that system to NJ American or some other company that possibly knows how to run the business. I don't think we know how to run it based on what I've seen out here. Maybe you would want to consider that in any future discussions and I would appreciate a call if anyone knows when that cover is going to be replaced and the nature of the solution. Thank you for your attention.
President Roman: Mr. Rutledge, I would like to apologize on behalf of the Township for the situation that you are currently going through. I can only imagine the discomfort, to say the least, that you are going through. Mr. Canning, is there a progress on this? Do you have any timeframe?
Mr. Canning: Well I don't have the timeframe on the reconstruction of the vault. I met with Mr. Rutledge, I guess about a month ago or so. At that time he brought me to speed. A lot of this had happened before I arrived on scene and I immediately contacted Mr. Buczynski who did contact Mr. Rutledge, I believe, about a week or two ago.
Mr. Rutledge: Yes, he did. The current solution, as there are some stress cracks in that metal as well, we talked about the type of vault covers, correct me if I'm wrong, it's an aluminum alloy or something that is on there now where it should be more of a steel. I don't have an engineering background but I know you had mentioned that the preferred type of…
Mr. Perkins: It has to be an H-20 loading factor when it is out in the road.
Mr. Canning: Yes, but it was a different type, it was much less of the echoing noise.
Mr. Rutledge: There are two issues. One is the loading factor, and Ray is exactly right about that. The area is something that will not resonate. You have to have something that will dampen the sound. We have a drum right now.
Mr. Canning: I know Mr. Buczynski has been in touch with the manufacturer. They are re-engineering the vault cover. He does not have a timeframe on the newly engineered portion that is supposed to be installed on there. That's the last I'd heard I guess about a week ago from Mr. Buczynski but I will be sure myself, Mr. Quinn and Mr. Buczynski keep you informed and I think at the next meeting I'm going to ask both of them to come in and brief the Council.
President Roman: Mr. Perkins.
Mr. Perkins: Thank you Mr. President. Don, I remember when you came here in October and Saturday, as I mentioned before to the Seniors, we had our budget hearings and I did specifically question Mr. Quinn on that vault. I can tell you that with 20 some odd years in the water and sewer business I am appalled that it is located where it is. I don't care what they tell you. I don't have a PE license. I was licensed from the State as you well know to run water systems and distribution systems here in the State of New Jersey. I don't care what kind of door they put on there, when the traffic runs over it, it is going to make a loud resounding sound because it is a hollow vault that's underneath it. It's kind of like pounding on a drum. So regardless of whether it is an H-20 or whether it is an aluminum alloy or a steel alloy, if they put big rubber grommets under it and try to bolt it down, every time something runs over it, it's going to make noise. I don't know the specifics. I'm assuming it is a precast vault as almost all of them are precast.
Mr. Rutledge: Yes it is.
Mr. Perkins: One would well imagine that because of its location, I don't know the size. I'm not privy to that. I would be more than happy to take a look at it and make a recommendation to the Administration if they so see fit. My recommendation is that they relocate a door and put a manhole access somewhat outside the traveled portion. I'm shocked that it's not on the opposite side of the road. The intersection of Sunset would have made a whole heck of a lot more sense than putting it where it is right now. The doors are not going to help. I was told that the paving issue – they are going to come and pave and when the County and that's going to make everything right. I'm here to tell you that I don't believe that. I don't want your wife to think that that is going to happen either. I just, I don't see, too much experience working with a water utility business and having those vaults in many many places. They do not fair well in traveled areas. They just don't. The one that goes to the Village Green, if you notice, that is way up next to the great big rock. It's not out in the road. There's a reason it's not out in the road because they don't fair very well out in the road. When they are out in the road, typically they are in a manhole, a steel manhole with a collar so you can run over that and it is not too bad. I'm more than willing, let's take a look Don. I know that the Administration is addressing it. I know that Tim is on top of it as well as Gene and Sean. I offer whatever assistance I can and any recommendations I'll be more than happy to come out and meet, you know, with the Administration and give them some of my, I don't know. I guess it's already expired, but expertise in what I remember from concrete vaults to see what we can do within the realm It's not going to be right. I can tell you right now. It's just not going to be, Don, but we will do whatever we can to help you out.
Mr. Rutledge: Thank you Ray.
Mr. Perkins: You're welcome Don.
President Roman: Mrs. Labow.
Mrs. Labow: Hi Don. How are you?
Mr. Rutledge: Hi Colleen.
Mrs. Labow: Besides sleepless nights. When they put that in, I was really kind of stunned myself. When I go down your road there, I always, if there's no traffic coming the other way, I go around to the other side…
Mr. Rutledge: Thank you.
Mrs. Labow: Because it doesn't even look safe to travel on so I'm really confused as to how it came about that they put that in that way. I don't understand it. There had to have been a better way to do it and I did see, I went by the one day and I did see that you couldn't get out of your driveway and I was like, oh man. Hopefully we will get this resolved.
President Roman: It sounds, Mr. Canning, that at the least we should be able to notify Mr. Rutledge when some activity is going to take place that will hinder his either entering or leaving his domicile. That's got to be the easiest thing that we can at least come up with or least some kind of action plan.
Mr. Canning: I agree with you very much and…
Mr. Rutledge: You have a wonderful crew on site. I have to give you that. There's a couple of guys that do the access. They now know me. They know whenever I need to get in my driveway. They offer every time to shut things down, move their trucks, close the doors and let me in. So you do have good crews out there.
Mr. Canning: I think there has got to be a better way as well. Again, I'm a newcomer on the scene but we will meet with them and we will come up with an equitable solution that's got to be long term.
Mr. Rutledge: May I ask one other question on the subject? I mentioned in the beginning that we were not noticed when the construction took place. I did call Mr. Sohl the day of the construction and asked him why and he apologized. He says that we were overlooked. Everybody on Sunset Drive was noticed but we, the only one impacted on Flanders Road, was not. So the question I have is if we had been noticed and I had been informed that there would be a vault placed at the head of my driveway, would I have had an opportunity to appear and question the location is a good question I have and never have had it answered.
Mrs. Labow: I can actually sort of answer that question a little bit. I will tell you that the notices went out on a Friday and that weekend my phone must of rung six to seven times from residents on Sunset. I will tell you that Council was not even aware of it and I actually called Mr. Sohl on his cell phone to find out what the heck was going on. He goes, oh yeah, it's just going to be, we are not sure which day but just so they are aware and the resident said are we supposed to like not be able to get out of the driveway the whole week. So I did ask the question. I wasn't really given a satisfactory answer and I think you are absolutely right that you should have been noticed and probably had an opportunity to get more information on it and talk about the issues and problems and go from there but I did ask the question like I said. The notice went out on a Friday. I don't know why they didn't include you.
President Roman: It sounds like the notice was just notice that we are coming there to do the work. This has probably been in the works for at least a couple of years. Mr. Canning.
Mr. Canning: One more thing. I know Mr. Buczynski has been working on the vault but it doesn't sound like that is going to be a long term solution. I think it is safe to say that I'll be in touch and we'll have a meeting with Mr. Quinn, myself, Mr. Buczynski and you and we eye up whether it is going to be relocation, whether we have to do a manhole but we have to come up with a long term solution on this.
Mr. Rutledge: Thank you.
President Roman: Thank you Mr. Rutledge. Is there anybody else from the public? Okay, seeing none we are down to Council Comments. Mr. Perkins.
Mr. Perkins: I've said enough. Thank you.
President Roman: Mr. Ferrante.
Mr. Ferrante: Nothing. Thanks.
President Roman: Mr. Nicastro.
Mr. Nicastro: Nothing. Thank you.
President Roman: Mr. Walsh.
Mr. Walsh: Just, Mr. Rutledge, thank you for coming to us tonight and I can assure I will not nitpick on cost of, Mr. Canning, whatever we need to do to get this done, obviously not something ridiculous but anything.
Mr. Canning: Within reason.
Mr. Walsh: It needs to be taken care of and we appreciate you coming here. Thank you.
President Roman: Mrs. Labow.
Mrs. Labow: I, too, want to say I'm really sorry that you are going through that. It's not a pleasant situation and I also want to say Happy Valentine's Day to everyone and Mayor Greenbaum has also said Happy Valentine's Day. He sent me a text. Have a wonderful evening.
President Roman: Mr. Semrau.
Mr. Semrau: No, thank you.
President Roman: Mr. Rutledge, again, I apologize for what you are going through but I'm sure that with Mr. Canning and the rest of his team will try to do the best we can to make you whole and with saying that, I need a motion to adjourn.
ADJOURNMENT - Motion made and seconded. All in favor, none opposed, the meeting was adjourned at 8:19 pm.
Alex Roman, Council President
I, Lisa Lashway, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes are a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on February 28, 2012.
Lisa Lashway, Township Clerk