Mt. Olive Township Council Minutes
February 12, 2002

The Regular Meeting of the Mount Olive Township Council was called to order at 7:30pm by Council President Scapicchio with the Pledge of Allegiance to the Flag.

MOMENT OF REFLECTION

President Scapicchio: If everyone would just join us. At these Public Meetings, we now do a moment of reflection of the men and women fighting terrorism and defending the freedom that we all enjoy.

According to the Open Public Meetings Act, adequate Notice of this Meeting has been given to the Mt. Olive Chronicle and the Morristown Daily Record. Notice has been posted at in the Municipal Building, 204 Flanders-Drakestown Road, Mt. Olive, New Jersey, and notices were sent to those requesting the same.

ROLL CALL: Present: Mr. Guenther, Mr. Greenbaum, Mrs. Miller,
Mr. Perkins, Mr. Rattner, Mr. Scapicchio, Mr. Spino

Presentation of Plaque to Rose Caputo, Employee of the Year

Mayor Licitra: This is our third such presentation that we have made, Rose why don't you come up here and stand with me please. As you can see from the legacy and the audience, this is Rose's family who I have known for many years. In fact, I almost did not recognize Peter the other day when I saw him all grown. But anyway, Rose started working for Mount Olive on September 14, 1971. If you do the math that is almost 30 years. That's more than thirty years. She was by herself in the office when she started and with the building inspector Bill Johnson, and after Bill left, she worked for Russ Lash. Since 1975 with Sonny Walski. She along with the rest of the department when the division was moved into the trailer for a temporary basis if you remember. That temporary basis lasted twelve years before they moved into this new building and she survived. Rose, like myself, has seen this Township grow in many areas. I know whenever I needed something, I was chairman of the Zoning Board for twenty years. When somebody would come over to me and ask me for help, I gave them Rose's name and she took care of them. I said mention my name. They said to me, they helped me in spite of the fact that I mentioned your name. Rose, I can't think of a more deserving person to be Employee of the Year and I just want to read a small little token of our appreciation, both myself and the Council. This is to Rose Caputo, Employee of the Year Award for the year 2002 presented to you in dedication and appreciation for your many years of dedicated service. I know you are too shy to say something, I fear the day that someday Sonny and Rose are going to come up to me and they are going to say "I want to retire". I keep on telling Rose that you can't do that to me, you have to stay where you are. I wouldn't know how to replace her, and I wouldn't know how to replace Sonny. People don't realize how busy that department is. Most of you people have your roots from the Board of Adjustment and know it first hand, but Rose I want to thank you not only as a friend, but as a co-worker. I appreciate all your years of service. Thank you so much.

Sonny Wolski: For the last couple of days, I have been trying to get Roseland to change their name, but I could not get them to budge. So we are going to have to keep Mt. Olive here for a while, and Roseland won't switch names with us. Rose is a hard worker. We worked together for 28 years. She has been here before I. We have only had one argument and that was 28 years ago and it is still continuing, but other than that…We love her! Thank you.

President Scapicchio: Mayor we have appointments to the Local Emergency Planning Committee.

Appointments to Local Emergency Planning Committee by Mayor Licitra

Al Mutz Twp EMS departments
Robert Sheard Twp Fire Departments
Ed Katona, Chief Mt. Olive Police
Jim Abline Red Cross
David Wetzel Salvation Army
Karen Wetzel Salvation Army
Mark DiGennaro Mt. Olive DPW
Thomas Hallowell BASF
Steve Sluka Mt. Olive Board of Ed

PUBLIC COMMENT PERIOD

President Scapicchio: Anyone from the Public have any comments on any subject at all? Seeing none President Scapicchio (cont'd): we will close the first portion of the Public Comment Period.

ADMINISTRATIVE MATTERS

Mayor Licitra: None at this time

LEGAL MATTERS

Mr. Dorsey: I should advise you all that in connection with Crown Towers Messrs. Bonte and Tarn made an application to Judge Stanton to be admitted for the intervene and become parties to the litigation. Mr. Goldstein wrote a seven page letter to urge the Judge not to grant that request. I wrote a page and a half and the judge granted that request. Mr. Bonte and Mr. Tarn are now part of the game. The Court has set down it's Case Management Order which will have the case as to whether or not the action of the Planning Board was arbitrary capricious and argue before the Court, I think it is May 3rd at 2:00.

APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Jan. 29, 2002 Present: Mr. Greenbaum, Mr. Guenther, Mrs. Miller, Mr. Rattner
President Scapicchio, Mr. Spino
Absent: Mr. Perkins

Jan. 02, 2002 CS Present: Mr. Greenbaum, Mr. Guenther, Mrs. Miller, Mr. Rattner
Mr. Perkins, President Scapicchio, Mr. Spino
Absent: None

Mr. Rattner moved for the approval of the minutes and Mrs. Miller seconded the motion.

ROLL CALL: Passed Unanimously with the exception of Mr. Perkins who voted no on January 29, 2002.

CORRESPONDENCE

Letters From Residents

1. E-mail received February 1, 2002, from David Yourish regarding Tax increase.

Resolution, Ordinances, Correspondences from Other Municipalities

2. Letter received January 28, 2002, from Paul Nusbaum, Esq. Regarding Township of Chester Planning Board Notice on Hearing of Application.

3. Notice received February 8, 2002, from the Township of Roxbury regarding a Planning Board Public Hearing.

League of Municipalities

4. E-mail received January 25, 2002, from the New Jersey State League of Municipalities regarding League Legislative E-Line for January 25, 2002.

5. Letter received January 31, 2002, from the New Jersey State league of Municipalities regarding Labor Relations Seminar.

6. E-mail received February 8, 2002, from the New Jersey State League of Municipalities regarding League Legislative E-Line for February 8, 2002.

DOT / DEP / Permit's / LOI's

7. Letter received February 8, 2002, from the New Jersey State Department of Environmental Protection regarding Turkey Brook Park / Flanders Road.

Correspondence from Legislative Representatives

8. E-mail received January 25, 2002 from Congressman Frelinghuysen regarding Homeland Security.
9. E-mail received January 30, 2002, from Congressman Frelinghuysen regarding the President Bush's State of the Union.

10. Letter received February 1, 2002, from Congressman Frelinghuysen regarding "Know your Caller Act".

11. E-mail received February 5, 2002, from Congressman Frelinghuysen regarding the Fiscal Year 2003 budget.

Correspondence from Organizations / Committees / Boards

12. Letter received January 29, 2002, from the Bergen Municipal Employees Benefits Fund regarding Supplemental Assessment Billing.

13. Letter received February 1, 2002, from the Bergen Municipal Employees Benefit Group regarding Cooperative Action on Special Assessments and Medical Cost Control.

14. Letter received February 4, 2002, from Cozen, O'Connor regarding Notice of Filing In the Matter of the Joint Petition of New Jersey-American Water Company, Inc. and Thames Water Aqua Holdings GmbH for Approval of a change in Control of New Jersey-American Water Company, Inc. BPU Docket No. WM01120833.

15. Letter received February 5, 2002, from the Mount Olive Jr. Marauders Football Association regarding a proposed plan to assist in the Maintenance and Landscaping of the Chester M. Stephens Elementary School Field.

16. Letter received February 7, 2002, from the Mount Olive High School Ice Hockey Booster Club regarding thanks for the Towns generous contribution to the Ice Hockey Campaign.

17. Local Finance Notice received February 8, 2002, from New Jersey Department of Community Affairs regarding Procedures Regarding Qualified Purchasing Agents.

Litigation

18. Summons received January 30, 2002, from the Superior Court of New Jersey regarding Intercounty Paving Associates, LLC v. The Vizzoni Group, Inc.

President Scapicchio stated that we had 18 items of correspondence and asked if Council had any comments on same. Seeing none.

ORDINANCES FOR PUBLIC HEARING

Ord. #1-2002 An Ordinance of the Township of Mount Olive Amending Chapter 400, Article III, '400-10 of the Code of the Township of Mount Olive to Waive Construction Permit Fees for Work Done to Promote Accessibility by Persons with Disabilities.

President Scapicchio opened the Public Hearing on Ord. #1-2002.

President Scapicchio closed the Public Hearing on Ord. # 1-2002.

Mr. Rattner moved for Adoption and Final Passage on Ord. # 1-2002 and Mr. Spino seconded that motion.

President Scapicchio: Council Discussion?

ROLL CALL: Passed Unanimously

President Scapicchio declared Ord. #1-2002 as Passed on Second Reading.

Ord. #2-2002 An Ordinance of the Township Council of the Township of Mount Olive Amending and Supplementing Article III Entitled ATownship Attorney,@ Section 4-10 Retainer; Term of Appointment.

President Scapicchio opened the Public Hearing on Ord. #2-2002.

President Scapicchio closed the Public Hearing on Ord. # 2-2002.

Mr. Greenbaum moved for Adoption and Final Passage on Ord. # 2-2002 and Mr. Rattner seconded that motion.

President Scapicchio: Council Discussion? Seeing none.

ROLL CALL: Passed unanimously.

President Scapicchio declared Ord. #2-2002 as Passed on Second Reading.

ORDINANCES FOR FIRST READING

Ord. #4-2002 Bond Ordinance Amending Section 3(e) (f) and (p) of Bond Ordinance Numbered 11-2001 of the Township of Mount Olive, in the County of Morris, New Jersey Finally Adopted May 8, 2001 (Budd Lake Ladder Truck Refurb & Hopkins Rd. Drainage).

Mr. Perkins moved that Ord. #4-2002 be introduced by Title and Passed on First Reading and that a meeting be held on March 12, 2002 at 7:30pm. Mrs. Miller seconded that motion

President Rattner: Council Discussion?

ROLL CALL: Passed Unanimously

Ord. #5-2002 An Ordinance of the Township of Mount Olive Applying Title 39 of the New Jersey Statutes to the Shopping Center Referred to as ITC Crossings (South).

Mrs. Miller moved that Ord. #5-2002 be introduced by Title and Passed on First Reading and that a meeting be held on March 12, 2002 at 7:30pm. Mr. Guenther seconded that motion.

ROLL CALL: Passed Unanimously

Ord. #6-2002 Bond Ordinance Providing a Supplemental Appropriation of $1,608,000 for the Construction of a Municipal Library in and by the Township of Mount Olive, in the County of Morris, New Jersey and Authorizing the Issuance of $612,679 Bonds or Notes of the Township for Financing Part of the Appropriation.

Mr. Spino moved that Ord. #6-2002 be introduced by Title and Passed on First Reading and that a meeting be held on March 12, 2002 at 7:30pm. Mr. Perkins seconded that motion

President Rattner: Council Discussion?

ROLL CALL: Passed Unanimously

CONSENT RESOLUTIONS AGENDA:

Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.

Motion to approve Consent Resolutions.

1. Resolution of the Township Council of the Township of Mount Olive Authorizing an Application for Funds Under a Program Referred to as the Transportation Enhancement Program. (Grant application for walking trails, etc. at Turkey Brook).

2. Resolution of the Township Council of the Township of Mount Olive Awarding a Contract to In Town Sports.Com. (online sports program registrations)

3. Resolution of the Township Council of the Township of Mount Olive Authorizing a Developer's Agreement for Peter Pfaffenroth in Connection with the Development Known as Block 7000 Lot 63.

4. Resolution of the Township Council of the Township of Mount Olive Authorizing a Renewal of its Contract with Horizon Blue Cross Blue Shield with the Renewal Period to Encompass the Period of March 1, 2002 to and Including February 28, 2003.

5. Resolution of the Township Council of the Township of Mount Olive Authorizing a Professional Services Agreement with Labor Attorney, Frederick Danser.

6. Resolution to Establish a Temporary Capital Budget (Library).

7. Resolution of the Township Council of the Township of Mount Olive Authorizing a Contract with Certified Valuations, Inc. for Appraising the Church of Illumination Property, Charter Farms Tract and Silver Spring Manor.

Mr. Rattner moved the Adoption of Resolutions 1 through 7 and Mrs. Miller seconded that motion.

PUBLIC PORTION ON CONSENT RESOLUTIONS

President Scapicchio opened the Consent Resolutions to the Public.

Howie Weiss, Flanders, NJ: I have a comment about Resolution No. 2. I just learned about this tonight. I know you have been talking about it for a while. I suppose it is a good thing. It adds another opportunity for the people of the Township to sign up for various programs. Just a couple of things. I spoke to Rob Greenbaum tonight about it. I had some questions. A couple things I wanted to make sure, maybe for the record. I had a bunch of questions, Rob did answer them. I want to make sure that when somebody goes on to this website to register for a sports program that they are told what the fee is for. I know a lot of the programs are constantly fighting for money looking for ways to increase fees. I want to make sure that when people sign up they know that this fee, that is $5.00, that they know it is now going to the program. I think that is important, I can speak from the football program, anytime we try to raise fees, we try to explain why. So a five dollar increase really should be, I want to make sure it is put on their site, that the fee is for the convenience and, of course, with an explanation. I want to make sure that this contract which I have not seen explains that the fee is basically a commission or a service charge. Also, I want to make sure that as this program goes on that the individual programs are going to be entitled to register people on their own, that there is not going to be a commitment from any program to force the programs to use this. I know I heard from Rob again that's the intent, but I want to make sure. I want to hear that that's how the contract is stipulated. That we don't have to use the system. Again in a nutshell we are just making sure that there is no commitment for any recreation program to use this
system. Those were the couple of things that I wanted to make sure we discussed Publicly, to know that one day they are not going to come back and demand that the people of the Town have to use this program.

Mr. Spino: We have been assured that is the case then, that people still have other methods of signing their children up.

Mr. Greenbaum: That is not the question he asked though. The question is if the football program down the road wants to retain their own on-line registration?

Mr. Spino: That is not what he said. He did not say on-line registration.

Mr. Weiss: Even if we do use it on line. Actually we were exploring on line as of just last night.

Mr. Dorsey: There's only thing I want to tell you, and I asked Jill to put it in this contract. The Township has the right to terminate the contract within 10 days notice. As I see it, this is an experiment. If people really want to use the form I suppose it is just allowing a new resource, but the contract specifically permits that the Township has the right to terminate. So if it is found out that it is not working properly or the proper advice is not being given it goes.

Mr. Weiss: I see it as a very positive thing. Just another matter of convenience. Just make sure people understand what they are paying for.

Mr. Spino: We have been told that it will have on the form when it is brought up that there is a $5.00 service charge for that service only. It has nothing to do with the fee that you pay.

Mr. Greenbaum: I had a number of calls today from different people about this issue. Some of who are in the audience now. With what John said, keep in mind that this contract can be terminated. The major criticisms that I heard were there were people had questions about this particular vendor. The way the data base would be organized and so on and so forth and the price which was being charged that there were cheaper vendors out there, instead of $5.00, it was $2.50 or $3.00. The fact that we could terminate really reduces the significance of the problems that people had with this particular vendor. For instance, several of the programs told me that they might want to go out and get their own, which I said would be appropriate under the way that this is currently structured. Their criticism felt, wouldn't it be great if everybody was happy with the same vendor. I said yes. That would be optimum. So to the extent that they want to work together and this is not the right vendor, they could cancel the contract.

Mr. Weiss: I just wanted to make sure that we don't create a monster that we can't control and John, you said we can terminate it. So that's fine.

President Scapicchio: I think that is the most important piece that we added in that contract, Howie, the clause that we can terminate that with 10 days notice. Anyone else from the Public on the Consent Resolutions Agenda only?

Colleen Labow, Budd Lake, NJ: I just wanted to ask Earl, when that gentleman was here that one time he said the clause stating where the $5.00 was appropriated, he said that would be a situation where you had to click on it to bring it up and we all agreed, well most of us agreed that people will not click on that to bring that up, they will just ignore that. Is there some way for that to just automatically pop on the screen, where you have to click on it to get rid of it?

Mr. Spino: That is the impression that I had. That it was going to be on the screen.

President Scapicchio: Anyone else from the Public on the Consent Resolution Agenda? Seeing none, we will close the Public Portion on the Consent Resolutions. Any Council Comments?

ROLL CALL: Passed Unanimously

MOTIONS

1. Bill List.

Mr. Guenther moved for approval of the Bill List and Mrs. Miller seconded that motion.

President Scapicchio: Anyone from the Council have any questions on the Bill List?

President Rattner: I just have one. I noticed that there is a payment on here to Olympus for Turkey Brook Park. Payment No. 4. I'll just defer to the people on the Committee. Are we moving along? Should we be releasing payments?

President Scapicchio: Mayor, I guess that is a question for you.

Mayor Licitra: Yes. We had no choice. If we wanted revisions we had to release. I held the money as long as I possibly could until they finished their job. Then they had to make some revisions, and I held some carrot out hoping that I would not have to hold that carrot out, but they would not make the revisions until we paid them, or we promised to pay them the money. So they made the revisions and I had to pay them the money.

President Scapicchio: Mayor, but this wasn't any additional or any extra money you paid him. You paid them monies that were do based on the contract we've signed.

Mayor Licitra: Absolutely. I could not get at that point, since they did the work, we could not get anybody else to redo what they had done and signed for it. So we had to go back to them. So we played cat and mouse. We're that cat sometimes and the mouse the other times. We are the cat the most of the time.

Mr. Rattner: Did we get the finished product though?
Mayor Licitra: Yes, we did get the finished product.

President Scapicchio: Sherry, did you want to add anything to that?

Mrs. Jenkins: I just want to reiterate. We had not paid them anything over and above the contract that was authorized by the Council. I have made sure of that.

President Scapicchio: Anyone else on the Council?

Mr. Guenther: On Page 9 there is an amount that say miscellaneous, the First Aid Squad. It seem like a rather large amount to call miscellaneous at $3,000. $3,066 to be precise. Is there any provision on what the limit is of what a miscellaneous expense is? I think we should have an explanation for something over $1,000.

Mrs. Jenkins You have to understand the way the funding works for the volunteer organizations. Basically by Statute we are allowed to give them a direct contribution up to $45,000 and depending upon whether it is a Rescue Squad or Fire Department. Anything over and above that, that we give them per the adopted budget is a reimbursement of their expenses. They have to give us detailed bills for everything they spend and we review those. If they are appropriate then, we'll give them funding basically to reimburse them for their expenses. So this $3,000 is could be anywhere from five to thirty different items. That is why it just says miscellaneous.

Mr. Guenther: So it is reimbursement for the convention under which it appears. It is connected with that?

Mrs. Jenkins: No. These are just other expenses that they incur that we are reimbursing them for. Again, we can't list them all because a lot of times they will come in with a stack of Vouchers.

Mr. Guenther: Page 2. I am sure there is a good explanation for this, and I would just like to hear it. The rather large expense for pagers and pager installation. What is that for?

Mrs. Jenkins: Basically if you remember in the 2001 budget. All of the Volunteer Organizations requested to upgrade one of their pagers and that was approved in capital last year. We put in $60,000 to upgrade the entire pager system for all Volunteer Organizations.

Mr. Guenther: So how many pagers were there involved?

Mrs. Jenkins: I think maybe, 115.

Mr. Guenther: But all members of Volunteer Organizations have pagers?

Mrs. Jenkins: Yes.

Mr. Guenther: When you talk Volunteer Organizations, what do you mean? I mean Rescue Squad, Fire Departments.

President Scapicchio: Anything else Bernie?

Mr. Guenther: No that is it.

President Scapicchio: Sherry on page 2, the $17,161.60 to Voller's. That is not any additional monies for additional work is that?

Mrs. Jenkins: No. you have to remember, when a contract is awarded by the Council, we encumber exactly that amount. We know that we are not going to go over that. So whatever you see is only going to be up to the amount that is authorized by Council. If for some reason they are requesting more, then certainly we would evaluate it and have to come back to you to modify the contract. So no, this is for a portion of what you have already approved.

President Scapicchio: On page three there is a meal allowance I guess reimbursement?

Mrs. Jenkins: Actually I got a question on that already. I will give you the back up for that. This person is going away for training for a significant amount of time and by contract they are entitled to get a Mrs. Jenkins (cont'd): meal allowance. So if you like, I could certainly forward exactly how many it is.

President Scapicchio: If you tell me that is consistent with the contract then I accept that. Page seven. A $1,000 contribution to Abiding Peace. What is that all about? I don't recall ever seeing that.

Mrs. Jenkins: Jill actually could talk about that. We did go over that, and touch on that a little bit at the budget Hearing on Saturday, but I will have her explain it.

Jill Daggon: We have programs at three area churches, and consideration for having those programs in their basements which basically meet all day long. That is their contribution for the year, $1,000. Usually we do $500 one time and then $500 following.

President Scapicchio: Okay. That was it. We have a motion and it has been seconded.

ROLL CALL: Passed Unanimously

2. Approval of Raffle Application #1021 for St. Mark the Evangelist Parish.

Mr. Rattner moved for approval of Raffle Application #1021 and Mr. Spino seconded that motion.

ROLL CALL: Passed Unanimously.

COUNCIL REPORTS

Planning Board

Rob Greenbaum: The last Planning Board Meeting which would have been Thursday last week we heard two applications. The first application was for Extended Stay in the Trade Center South. We did not finish the application. There were some changes that had to be made to the plans which were submitted and they are coming back in. I don't know the exact date but there was not anything real significant about the application to report on . The other application which we heard was ABC Childcare which is a proposed application on Flanders-Bartley Road near the intersection of Flanders-Bartley Road, River Road, and Tinc Road. It is a dual use building proposing to put a child care center in front of the building and warehouse use in the back of the building. It is currently, I guess the old Cunningham roofing building. There were significant questions concerning the application and their schedule to come back in on May 2, 2001. The February 21 meeting, the significant item of discussion is going to be the Commerce Bank Application on Route 46 across from the A & P Shopping Center. On March 7, we are scheduled to hear Saxton Falls Sand & Gravel. Woodland Estates is coming back in on the 7th. Shoprite scheduled is to come in March 21, 2002. Besides that there are two pending proposed Ordinance modifications which Planning Board is going to be seeking. The first which I have already told you about relates to the Cluster Ordinance which I spoke to Chuck about. He expects to have that to us shortly. The second is something that came up at the last meeting. Something that is used in other towns, which is an affidavit of compliance requirement and Board felt that was a good thing to have, I expect to see something along those lines from Chuck shortly, basically all that is, is the requirement that the applicant file with the Township, and affidavit that he has complied with the application and the approvals. That is where we are at on the Planning Board.

President Scapicchio: Rob, Saxton Falls. They are coming before the Planning Board for their quarrying permit?

Mr. Greenbaum: Howie, help me out here, is it related to their plan once they are done at the site?

Mr. Weiss: It is a reclamation plan.

President Scapicchio: Any other reports from Council?

Mrs. Miller: Open Space met last night, and they have asked me to remind the Mayor that we have a membership on the Open Space that is a Mayor's appointment that needs to be filled and we still need a Planning Board Liason.

Mayor Licitra: The appointment will be made later on this month. Why don't we have Rob bring it up at the Planning Board, and we will talk to the Planning Board to see who on the Planning Board wishes to serve in that capacity. Is that okay Rob?
Mr. Greenbaum: Yes, in fact I have raised it several times. It has just not gotten resolved at this point.

Mayor Licitra: Okay. Lets see if we could bring it to a resolution.

Mrs. Miller: Once of the properties that we have been encouraging the State to purchase. Holmeqrist property which is over on fourth street near the bog where the Natural Lands Trust Property is. Apparently the State and the Owner have reached a price agreement however the owner owes money for their EDU's and they won't move ahead until the Township either tells them that they don't have to pay it, or whatever. I guess you need to talk to Kathy on that and hope that they just do away with what they owe us for the EDU's.

Mr. Rattner: How many EDU's is it?

Mrs. Miller: They think it is about 6-8 acres. I am not sure how many he got. I know he got more than four.

Mr. Rattner: Is it a buildable lot?

Mrs. Miller: We'll he thought it was but I never did. It is surrounded by wetlands and I saw the pipes go in, I thought there is no way you could put a house here. He came in with a conceptual plan many years ago for duplexes. I just could not believe it. He never did come back before the Planning Board. I think he realized the Wetlands were pretty substantial there. He has not paid anything for those EDU's and I think he has had five perhaps more. So we have to resolve that before the State can go ahead and purchase it. We hope that the State is allowed to do that. I heard that our Governor has put the limit on Open Space. That was one of the things he cut out of the budget. I hope that does not affect us.

Pride Committee

Mr. Perkins: Thank you Mr. President. I just want to bring everybody up to date. The Pride Committee will be having a meeting next Thursday, that should be the official reorganization. Hopefully we could get it. Liz Quimet has been asked to take over as the Chair Person. I will stay on as the liaison obviously from the Council. The Board of Health reorganized last month. We have a meeting this Thursday. No actual Business was performed other than the reorganization and appointment and the reappointment of the Health Officer last month. We missed out on the Public Safety Report that ended up being on the night of the Library Grant Award. Our next meeting is set for the Februrary 24, 2002. We are going to be meeting here. I will be able to report that at the next Public Meeting

Recreation Advisory Committee

Mr. Guenther: The Recreation Advisory Committee met this last week, February 6, 2002. There were a couple things that came out of that. One was just a general comment that they're kept out of the loop, but regarding what is happening in Turkey Brook and they request that they at least have a Liaison, somebody that would be able to attend those meetings, and would be an official liaison to that committee, because they feel a lot of people approach them and want to know what is happening, they really don't have the answers as to what the progress is. I think that is a reasonable request.

Mayor Licitra: First of all Peter Jaran is on all committees, and second I don't feel that they are out of the loop, I think it is imperative on them to try to get the information also. Peter is at least one of the people all the committees even on the facilities committee. I think they already have a liaison and that is one of the reason I did put Peter on all of the Committees, so he could be the Liaison. I have no problems. I think with Harvey, even though Ernie has done a great job, I think with Harvey over there I think you will find that he will be more proactive as far as coming to get the information.

Mr. Guenther: Peter was not at that meeting, so he probably could have addressed that concern. I was not aware that he was a member of all the committees. I am just passing that on. The other request that was made by the Mount Olive Marauders Football association, I don't know what the procedure is, they addressed a letter to Eric, I don't know if you are aware of this, that they have been paying to keep the facility that they use for their football program. I guess up at the Chester Stevens School and other programs have used it. They are saying here in the letter that it has caused our program a great financial loss, has destroyed the playing field itself, through the constant heavy traffic. They are submitting a proposal, well not really a proposal, they are asking for help from the Township and the Board of Education for some financial assistance. I don't know what the next step in that would be.

Mrs. Daggon: What we have suggested is to pass their proposal onto the mutual facilities committee and on to Dave's committee to consider how we could work that out with the Board of Education. In terms of
Recreation a portion of that particular proposal, we have already talked with them and complied with their desires.

President Scapicchio: That's it. Any other reports? Seeing none that brings us to the Public Portion of this meeting. Anyone from the Public?

David Jones, Route 46 Budd Lake: I was just wondering how the budget is coming along. I was wondering of there has been any attempt or headway to hold the line on taxes as we heard in the last election as promised by the four Council members?

President Scapicchio: The only thing I could report to you Dave is that we had two budget Meetings so far, both on Saturday Mornings. We have another one scheduled for this coming Saturday. The Council is in the process of questioning all of the departments and gathering all of the information. Once we do that, we as a group will then go through that budget and try to identify the potential cost savings wherever we may find those. We have not made any determination to date. The process we are following right now is just sort of fact finding and information for us. It is a process that takes us about eight budget Workshop meetings to get through.

Mr. Rattner: It should not take that long.

President Scapicchio: Well we have had two so far, we have another one.

Mr. Rattner: The biggest thing is talking to each department, answering all questions, what the priorities are? What some of the things are in the budget. You heard some of the questions come up tonight on the Bill List. We are not here during the day. So this is our opportunity to learn what they are doing. Why they need the equipment and materials. Things like the Public Works Department. When you're talking about roads, drainage, some of the utilities. We needed a good understanding. So at this point we are just gathering the information. Once we have it, then we'll in our minds set the priorities. The Mayor has proposed the budget saying this is what I need to run the Town the way I see it. Basically what he has to do is that he comes to us and he has to convince us or show what he wants to do, and then we vote on it.

Mr. Jones: Does Council make any recommendations to the Mayor?

Mr. Rattner: The budget is actually the other way around. It is the Mayor's recommendation, and then it becomes the Council's budget. Then we pass it, then it goes back to the Mayor and he has to operate within that for the year. Right now, the Mayor's recommendation when we get through with it then you could basically say it was the Council's budget. It is a shared process.

Mr. Greenbaum: I have a question for Mr. Jones. I noticed that you were at the first meeting , and you had a chance to take a look a the budget, I just wondered what recommendations you have.

Mr. Jones: I was wondering if there is any way we could lower the premium or whatever you call it that we pay to JIF. The joint insurance fund. I noticed we pay the most out of any Township in this fund, and I have a lot of questions on that. As to why we would pay the most out of any Township. We are not the largest Township, are we?

Mayor Licitra: We are the largest.

Mr. Dorsey: Mt. Olive's population is 28,000, and therefore you probably are the largest and you probably have the most employees. JIF is essentially made up of I wouldn't say the smaller towns, but it certainly is not, Parsippany for instance is the largest town in the County. It is not part of the JIF. I believe Mt. Olive is the largest.

Mr. Greenbaum: What else do you have? I am writing down recommendations, I would just like to hear what else you have?

Mr. Jones: If we could go to JIF and say look, is there any way we can lower our premiums. What we pay, or take a look at it. Look at possible alternatives. I know apparently they are saving us a lot of money from what I am told from everybody on the Council, and Mr. Dorsey. But it is a big chunk of money.

Mr. Greenbaum: What else do you have?

Mr. Jones: Well, there are a couple of other things. I am just going to mention one of them right now. There is silly little things like here is a question for Mr. Perkins. I noticed you asked double of the amount of what you spent last year for the Pride Committee. I am just wondering if you are going to put up more billboards and stuff like that.

Mr. Perkins: We have never put up a billboard, it has been repeatably conveyed to you, Dave, that the billboard that was up, the Township owns it, and the decorations cost the Township nothing, so those funds are not used anywhere for billboards. They are used for decoration.

Mr. Jones: So why would the Pride Committee need double the amount it did last year?

Mayor Licitra: Do you have a problem with what the Pride Committee is doing in this Town?

Mr. Jones: To be totally honest with you Mr. Licitra, I think that you folks use it as a political stepping stone to get on to the Council.

Mayor Licitra: Even if that is the case. It is bringing pride to Mt. Olive. I don't want to argue the attributes of it. I have been getting nothing but compliments on what the Pride Committee has been doing. If you have a problem, bring it forward.

Mr. Jones: My problem is that I don't think the Township needs to be told they have to be proud of Mt. Olive. In fact I think they are already proud of being a resident in Mt. Olive. I don't know why we even need a Pride Committee to tell the People to be proud they live here.

Mr. Greenbaum: Dave, I would like to focus back on your recommendations for cutting the budget. I want to keep this away from a political aspect. I understand your concern about JIF which is a big number. The Pride Committee is a small number and will be dealt with by Council. They will make a presentation as to their need and what the money is used for and I expect that you will be in the audience when the Pride Committee comes so you will understand exactly what the monies are spent for at that time. But I would like to hear your recommendations for cutting the budget. Are those your only concerns?

Mr. Jones: Those are the Major concerns I have right now, but I am sure I will have more. If you want, I could address the Council in a letter or however you would like me to.

Mr. Greenbaum: I assume he is going to be given an opportunity to address the Council. The Public is given an opportunity to address the Council on the budget at some point in time in the process, so that would be the best time to do it.

Mr. Jones: My main concern is and it was a big thing in the last election, how you folks said you were going to hold the line on taxes. Is this an invisible line. Is it like the coyote/roadrunner situation, where they draw a new line every day?

Mr. Geenbaum: The question you are now asking is unfair. The Council is reviewing the budget that was presented to us from the Mayor.

President Scapicchio: I think I told you several meetings ago that I am sure that the Mayor and Administration labored before they put forth a budget that had a four tax point increase. This Council is now going through the process of reviewing what the Mayor has presented, we were talking to all of the department heads who have put together their budget and we will make a determination on whether or not we agree with the Mayor in whole, in part or in no way at all. We just don't know that yet. We are going through that process. Once we go through that process and we make that determination this question may be valid. Right now it is not.

Mr. Greenbaum: I have a problem with you politicizing this issue before I have had chance to do what I need to do to make a decision as I see fit. If you are going to come up here and criticize me for a decision I have not made, and you have offered two items. Two recommendations. One of which is on an irrelevant amount of money in terms of the overall budget and the second, there may be no leeway in terms of the amount of premium that is paid. To criticize me at this point in time for decisions for which I have not made yet, at least come up here with something that I could use to my benefit to help me help you keep the budget as low as possible.
Mr. Jones: I am not trying to criticize you, I am asking you folks if you have made any attempt to hold the line on taxes.

Mr. Greenbaum: You don't need to come up here and keep talking about the promises which may or may not have been made during the campaign. All you need to do is come up and say what attempts are being made on the budget to keep it at its current level so that there are no increases.

Mr. Jones: Okay, so what attempts have been made?

Mr. Greenbaum: I think that was explained amply by Dave who told you that we haven't got to the point where we are recommending cuts from the budget. The process is moving forward, your question is premature.

Mr. Jones: How is it premature if you make the decision to approve the budget?

Mr. Greenbaum: You are not listening

Mr. Jones: I am listening.

Mr. Greenbaum: You're not. That is not the way the process works. We bring in all of the different departments, we hear what they have to say, and we decide at that point not on a rolling basis, but overall, once we have heard what everyone has to say, as to what we are going to do with the budget.

Mr. Jones: It is not just me either, it's the whole Township. They're really upset. It was publicized in the papers. I did not publicize it.

Mr. Greenbaum: You are not listening.

Mr. Jones: I am listening. I understand it is a process, but I am hoping that you can take an active stand in the process to save the Township money, because taxes have gone up every single year, for the last 10 years.

Mr. Greenbaum: That is not true.

Mr. Jones: If you include the sewer assessments.

Mr. Guenther: That is not a tax Mr. Jones.

Mr. Jones: The Township considers it money that they pay to the Township. Overall, it is what the Township uses to run the systems.

Mr. Greenbaum: I have one other thing to say.

Mr. Jones: I am not trying to upset you.

Mr. Greenbaum: You have upset me, and I'll tell you why. We gave you the answer that the budget is being…

Mr. Jones: The answer was not good enough.

President Scapicchio: Dave, what kind of a process would you suggest we follow if you are not satisfied with the process I have explained to you?

Mr. Jones: I would like to see you set up some kind of committee or a come up with a concrete plan to save money somewhere.

Mr. Guenther: That is exactly what we are doing. Those are the budget Meetings we are having every Saturday morning. We have sat here for two Saturdays in a row. We will probably be here several more. The job is to go through each department, and as I stated before, with a fine tooth comb to satisfy ourselves that the increases are justified. Then we will come to a conclusion. We can't come to a conclusion before we have the facts. I think it is fair on our part. It is only fair to the Mayor and the Administration to give the department heads the opportunity to defend the numbers that they put in. That is all we are doing. Then we reach a decision. We are here as a governing body, we are not here to
Mr. Guenther (cont'd): prejudge. Granted, our political position might have been that we don't want to increase taxes and it is still my position. However, I am not going to prejudge a budget based on that and say, well Paul, I don't like this budget just slash $50,000.00 here and Slash $100,000.00 here. That does not make any sense. You have got to go through every line item. I have reviewed budgets in my previous career, for 25 years I used to do it. I prepare budgets and that is the way it is done. You do not prejudge ahead of time until you get through the process. That is what we are in the process of doing. If you wish to be a contributor to the process, please come on Saturday morning.

Mr. Jones: I was there the first meeting but I could not make the last one.

Mr. Guenther: Well fine. Come to the next meeting I am sure Mr. Scapicchio will give you the opportunity to speak, and you may comment. Go through the budget in fine detail, as Rob has requested and come up with concrete suggestions.

Mr. Jones: Every penny counts too.

Mr. Guenther: You are standing here, stumping. It sounds like you are in the middle of Hyde Park in London just talking for the sake of talking.

Mr. Jones: No.

Mr. Guenther: Yes you are.

Mr. Jones: No

Mr. Guenther: It is a political statement that you are making. We are trying to do our job as we are empowered to do by the Public. For you to come and make a general comment here that everybody in Town, and I am sure to have not polled everybody in Town.

Mr. Jones: I haven't, you're right.

Mr. Guenther: Exactly. So don't make that statement.

Mr. Greenbaum: Nobody wants to pay higher taxes. Nobody. I don't. I am sure the Mayor doesn't. I am sure Dave doesn't, but it is a question of what the Township needs and what's justified in terms of spending. That's the process that we are going through and ultimately it is my hope that there will be no tax increase. That's my hope.

President Scapicchio: Thanks Rob. Dave, as you know as Council President, I have opened up to the Public, every budget Meeting we have had so far, for the Public to comment or offer suggestions on the subjects that we have covered that day. My plan is to continue to do that through this process. So if you would like to contribute, and you have some constructive suggestions in areas where we could find some cost savings, we would welcome all of those suggestions at these Workshop Meetings. Thank you. Anyone else from the Public?

Richard Bonte, Budd Lake: This is sort of related to Ord. #4 - 2002, which is the refurbishment of the Budd Lake Ladder Truck, but not specifically aimed at that Ordinance, although that is what brought it up. Have we gone to bid yet for that.

President Scapicchio: Yes we have, for the fire truck.

Mr. Bonte: Even though the Ordinance has not been passed yet.

President Scapicchio: Mr. Dorsey, we had an Executive Session on that, would you like to comment?

Mr. Dorsey: Are we talking about the same truck?

President Scapicchio: Is this a different truck? Mayor, Sherry?

Mrs. Jenkins: It is the same truck. We had previously done a Bond Ordinance with that last year. We needed to amend it for about I believe it was $13,000, which is what this is for, but the majority of the funding had already been approved through last years capital process.

Mr. Bonte: Who wrote the bid specs for this?

Mr. Dorsey: The same as in every case the Fire Department puts together a committee that drafts the specks.

Mr. Bonte: We are not going to have a situation like we had with the rescue squad vehicle?

Mr. Dorsey: No, this was done internally.

President Scapicchio: To the best of our knowledge it was Rich, I mean that's the representations that we're making.

Mr. Bonte: That is all I really wanted to find out. To make sure that we weren't getting into a conflict like we did the last time. Thank you.

Mr. Greenbaum: I want to add something to what Rich was relating to, it's a discussion I have had allowed with Rich before. Specifically, the issue of whether or not a company which prepares the bid should be aloud to bid on those bids, is somewhat problematic and something that we should take a look at closer, perhaps at a workshop. There are all kinds of concerns. Flags which go up when you allow a company to write the bids and also bid on the bid which they write. I know it is an issue which Rich has raised in the past. I think it is a good issue and something that should be explored further.

Mr. Dorsey: One thing we do know about these bids. They were not written by one of the bidders because all bidders had problems with the specs. It is not the usual inside job.

Mr. Greenbaum: I am not talking about this specific bid, just generally

President Scapicchio: Anyone else from the Public on any subject?

Colleen Labow, Budd Lake, NJ: I just want to ask a question about the Board of Education budget. Remember you had your committee and you came up with your recommendations and you cut $775,000.00. It went back to them, but they did not have to take your suggestions you just tell them the amount and then they could either take what you suggested. With the Town budget, I have absolutely no experience. Is that the same kind of a thing? Or what you say gets cut or you just give Mayor Licitra an amount and…

Mr. Dorsey: Ultimately the Council adopts the budget, so at that point as Rob has said it then becomes the Councils budget so the final product will be by way of an Ordinance, although we always refer to it as the budget, it will be introduced. Then at a subsequent meeting there will be a Public Hearing. At that point if it is adopted by the Council, it becomes the Council's budget.

President Scapicchio: That was not the question she asked. Colleen can you ask the question again?

Mrs. Labow: I am using the example of the Board of Education. You made the suggestions where you felt the areas were to cut, but then they only had to take the amount and they could take cuts wherever they wanted. Does the Town budget work the same way, or do you say we are going to cut, here, here and here.

Mr. Rattner: No. For some reason we are under a lot more strict guidelines. When we approve the budget, we approve the budget by department by two categories; salary and wages, and other expenses. The Mayor could only spend in those departments within those accounts. That's why we have budget Transfer Resolutions at the end of the year. The State Statute does not allow you to transfer funds between departments or expense lines until November 1st. That does not say that if one department runs out of paper or supplies that it is just paid out of somebody else's budget. The budget that goes down to Trenton, the budget that is published actually shows each department and shows salaries as one line, and expenses as another. Within those lines the Mayor has a certain amount of latitude as he should because he has to run the Town on a day to day. Then we have the same thing with capital. Capital is a completely separate budget that has to be handled, but there it's specific and usually we get a second chance at it. Just because you put money in a Capital budget, it still has to come back the Council for an Ordinance for a purchase or the bidding or that type of thing.

Mrs. Labow: So basically the budget Hearings that you go through all these weeks. It is very detailed and it is not like you guys are going to come up with a lump sum. You guys are going to be working
Mrs. Labow (cont'd): together each week and every step of the way.

Mr. Rattner: We have the control over the Ordinance for enabling and then we get the Bill List because we have to approve the checks to be actually mailed out.

President Rattner: Anyone else from the Public? Seeing none we will close the Public Portion of this meeting.

COUNCIL COMMENTS

Mr. Perkins: If Jill would stick around for anybody from recreation Howie or anybody else that wants to talk to her relative to on line registration. If you have any specific questions, she is the one that worked together with the contractor and the contract. She knows the answers better than we do.

Mr. Guenther: I have one comment, it is regarding the Pride Committee. I was one of the original members. I always thought it was a good idea and maybe the Title is a misnomer, but when you look at what the Pride Committee does, it tries to create some sense of how could I put it. Call it a beautification committee. They are trying to create decent entry signs coming into Town, create vegetation and decorations with the change of seasons. This you see at almost all Municipalities. All we are tying to do is create some pride. Maybe pride is the wrong name for the committee, but it is a committee meant to attempt to try to beautify the Town. That is a large part of the job. I mean we have been trying but unsuccessful. We are trying to get the adopt a road program off the ground, but all these kinds of things. That is really 90 percent of what the Pride Committee does. If you don't like the name, then change the name. Essentially that's the mission that the Pride Committee has taken upon itself with very few funds. The first year there weren't any funds. Contributions were made, and there was cooperation from other people. That's my only comment.

President Scapicchio announced that the Council has an Executive Session and the meeting will go right into Business Matters Re: FOP Contract negotiations

According to Section 7 & 8 of the Open Public Meetings Mr. Spino moved that we go into Executive Session for Contract Negotiation and Mrs. Miller seconded that motion.

Motion made to go into Executive Session at 8:42 pm. Following Executive Session a Motion was made for Adjournment. All in Favor, none opposed. The Meeting Adjourned at 9:02 pm.


_______________________
DAVID SCAPICCHIO
Council President

I, LISA M LASHWAY, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes is a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on April 4, 2002


________________________
LISA M. LASHWAY
Mount Olive Township Clerk

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