The Public Meeting of the Mount Olive Township Council was called to order at 8:27 p.m. by Council Vice President Nicastro.
OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT
Mrs. Lashway: According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Daily Record. Notice has been posted in the Municipal Building, 204 Flanders Drakestown Road, Mount Olive Township, New Jersey and notices were sent to those requesting the same.
Present: Mr. Amianda, Mr. Ferrante, Mrs. Labow, Mr. Perkins, Mr. Roman and Mr. Nicastro
Absent: Mr. Mania
Also Present: Lisa Lashway, Township Clerk; Jeff Pasek, Township Attorney; Sherry Maniscalco, CFO; Sean Canning, Business Administrator and Robert Greenbaum, Mayor
Vice President Nicastro: Please note, also in attendance is the Mayor; Business Administrator, Sean Canning; CFO, Sherry Maniscalco and Jeff Pasek, our Town Attorney. We’re moving to the approval of Minutes, Mr. Amianda, would you approve the Minutes from January 28, 2014 Workshop and Public Meeting?
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
January 28, 2014 WS & PM (Mr. Mania absent)
Mr. Amianda: Yes. I make a motion for approval of Minutes of previous Public and Workshop Meetings held on January 28, 2014.
Mrs. Labow: Second.
Vice President Nicastro: Roll Call, please.
ROLL CALL: Passed unanimously
- Resolution of the Township Council of the Township of Mount Olive Honoring Debbie Potter for Her Years of Service, Commitment and Dedication to the Township of Mount Olive. PDF Res (Removed)
Vice President Nicastro: Please note the Police presentation of Civilian Awards were moved to the public portion, I mean the Workshop portion. We have 22 pieces of Correspondence, any questions on those? Seeing none.
LETTERS FROM RESIDENTS/ORGANIZATIONS/OTHER TOWNS
- Email received January 23, 2014, from National League of Cities regarding Congressional city Conference Keynote Speakers Announced. PDF Correspondence
- Email received January 27, 2014, from DCA regarding Transitional Aid Application Process for CY Municipalities. PDF Correspondence
- Email received January 28, 2014, from National League of Cities regarding Connect City Hall to the Administration. PDF Correspondence
- Letter received January 29, 2014, from National League of Cities regarding National League of Cities Congressional City Conference, Connect City Hall to Capitol Hill. PDF Correspondence
- Email received January 29, 2014, from National League of Cities regarding Special State of the Union Update. PDF Correspondence
- Letter received January 29, 2014, from New Jersey Land Conservation Foundation regarding New Jersey Land Conservation Rally 2014. PDF Correspondence
- Email received January 30, 2014, from Downtown New Jersey regarding Downtown New Jersey – Article on Redevelopment from NJF. PDF Correspondence
- Email received January 30, 2014, from Rutgers’ Center for Executive Leadership in Government regarding Prepare to Lead: Register for Rutgers’ Mini-MPA. PDF Correspondence
- Email received January 30, 2014, from T&M Associates regarding T&M Invites You to Attend the Northeast Sustainable Communities Workshop. PDF Correspondence
- Letter received January 31, 2014, from ETI, Environmental Technology Inc. regarding Application for Letter of Interpretation-Line Verification (N.J.S.H. Route 46 East, Block 4100, Lots 80, 83 and 84). PDF Correspondence
- Email received February 4, 2014, from National League of Cities regarding Register Today for the Congressional City Conference. PDF Correspondence
- Email received February 6, 2014, from National League of Cities regarding Enroll in NLC University today! PDF Correspondence
RESOLUTIONS / ORDINANCES OTHER TOWNS
- Letter received January 27, 2014, from Washington Township regarding approved Resolution # R-25-14 in support of a water tax to funds the loss of land equality. PDF Correspondence
LEAGUE OF MUNICIPALITIES
- Letter received February 3, 2014, from National League of Municipalities regarding The Economic Opportunity Act of 2013: How State and Local Government Can Partner for Economic Growth. PDF Correspondence
DEP / DOT / LOI / HIGHLANDS / EPA / DEPT. OF AGRICULTURE / ABC
- Letter received January 30, 2014, from Raritan Headwaters Association regarding your municipality is one of twelve in the Raritan Basin portion of the Highlands that received a grant from the Council. PDF Correspondence
- Letter received January 31, 2014, from Mount Olive Center Associates, LLC regarding N.J.S.H Route 46 East (Block 4100, Lots 80, 83 and 84), submitting an application for a permit or approval to the NJDEP under Freshwater Wetlands Protection Act. PDF Correspondence
- Letter received February 3, 2014, from State of New Jersey, Department of Environmental Protection regarding the Seward House at 30 Flanders Road, in the Township of Mount Olive, was entered into the New Jersey Register of Historic Places on September 23, 2013. PDF Correspondence
- Letter received February 3, 2014, from State of New Jersey, Department of Environmental Protection regarding Leaking Fuel Lines (2 Janice Drive, Block 8800, Lot 25). PDF Correspondence
- Email received January 29, 2014, from County of Morris regarding News from County of Morris, January 29, 2014. PDF Correspondence
MUA / MSA
- Email received January 24, 2014, from Musconetcong Sewerage Authority regarding MSA Meeting Minutes, December 19, 2013. PDF Correspondence
- Letter received January 27, 2014, from New Jersey American Water regarding the Petition of New Jersey American Water Company, Inc. to Change the Levels of its Purchased Water Adjustment Clause and Purchased Wastewater (Sewerage) Treatment Adjustment Clause. PDF Correspondence
- Letter received February 7, 2014, from New Jersey Natural Gas regarding the Boards Establishment of a Generic proceeding to review Costs, Benefits and Reliability Impacts of Major Storm Event Mitigation Efforts. PDF Correspondence
Vice President Nicastro: We have no Ordinances and we have eight Resolutions, Consent Resolutions. Does anyone wish to move any to Non-Consent? Seeing none. Any discussion? Mr. Ferrante, would you move motions one through eight, Resolutions?
ORDINANCES FOR PUBLIC HEARING - None
ORDINANCES FOR FIRST READING – None
CONSENT RESOLUTIONS AGENDA:
Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.
- Resolution of the Township Council of the Township of Mount Olive Authorizing the Use of One Purchasing Contract (Atlantic Tactical of New Jersey). PDF Res
- Resolution the Township Council of the Township of Mount Olive Amending the 2014 Temporary Budget for the Current Fund. PDF Res
- Resolution the Township Council of the Township of Mount Olive Authorizing the Appointment of Special Law Enforcement Officers and School Crossing Guards for 2014. – PDF Res
- Resolution the Township Council of the Township of Mount Olive Authorizing an Interlocal Health Services Agreement with the Borough of Mount Arlington for the Provision of Health Services Pursuant to the Interlocal Services Act (NJSA 26:38A2-1 et seq) for 2014-2016. PDF Res
- A Resolution of the Township of Mount Olive, in the County of Morris and State of New Jersey Authorizing the Release of Performance Bonds and Inspection Fees for the Site Improvements for the Property Identified as Block 4500 Lot 36. (prohibited development due to Highlands). PDF Res
- Resolution of the Township Council of the Township of Mount Olive Authorizing a Settlement in Connection with the Tax Appeal Entitled REDUS NJ, LLC v. MOUNT OLIVE TOWNSHIP. PDF Res
- Resolution of the Township Council of the Township of Mount Olive Appointing Piazza & Associates to Serve as Administrative Agent for the Township’s Accessory Apartment Program. PDF Res
- Resolution of the Township Council of the Township of Mount Olive Approving a Vendor Service Contract on a ‘Non-Fair and Open’ Bases Pursuant to the ‘Pay-to-Play’ Law. PDF Res
Mr. Roman: I have two through nine.
Mr. Ferrante: Two through nine.
Mrs. Labow: Two through nine.
Mrs. Lashway: No. We removed the one from the first page.
Vice President Nicastro: We removed one.
Mr. Roman: Two becomes one.
Mrs. Labow: Okay.
Mr. Ferrante: Sure. I’d like to move Consent Resolutions one through eight.
Mr. Roman: Second.
Vice President Nicastro: Roll call, please.
ROLL CALL: Passed unanimously
Vice President Nicastro: Consent Motions, we have the Bill List. Mr. Ferrante, would you move the Bill List please?
- Bill List. PDF Bill List
Mr. Ferrante: Sure. I’d like to move the Bill List.
Mrs. Labow: Second.
Vice President Nicastro: Roll Call, please.
ROLL CALL: Passed with the exception Mr. Nicastro abstained on check #64543
Vice President Nicastro: On to Administrative Reports.
Mr. Canning: Thank you, Mr. Vice President. Tim, do you want to come up? I want to brief Council on a couple of things. Earlier today, I sent an internal memo just outlining a couple of concerns which had arisen over the weekend, as well as the winter storms. I’m trying to keep Council in the loop every two weeks. Before Timmy gets going, I’m sure as everybody is aware Budd Lake Ambulance had caught fire over the weekend. Thankfully nobody was hurt. Currently that’s submitted to the JIF. The good news is it’s under warranty. That’s the 2010 ambulance, we very well may end up better for this in the end. Believe it or not we’ll end up having to bid for a new ambulance once the insurance makes us whole. Our Fire Marshall had done an inspection on the vehicle today. There’s a rather common cause with this 2010 type of vehicle that they were able to discover, so it’s into the JIF. I’d imagine there’s going to be subrogation. It will be on the JIF Bill List. Hopefully, within four weeks, if not eight weeks, as soon as we receive that check, we’ll be able to get that in and start the bid process. I’d imagine Budd Lake Rescue will not be seeing a new ambulance for the better part of this year. It takes awhile by the time you bid and award, however the manufacturer has offered to provide us a replacement ambulance for the time being. They’re in operations right now and their second ambulance hit a deer and we had a fire truck hit a parked car. They’re all operational, just some of the dings of the weekend.
Mrs. Labow: I understand the ambulance is covered under warranty, but what about all the extras that we had to add like the painting, the equipment inside and the oxygen bottles. How is that handled?
Mr. Canning: That’ll be under contents part of the JIF policy. There is a limit to that. Right now Budd Lake Rescue is trying to itemize all that. I can’t promise that we’ll be made 100 percent whole on that. There is some money left over from the Ordinance, I believe. About $10,000.00 from the original ambulance Ordinance. We’d have to take a look at what the total cost would be, total losses and see where we’re at.
Mrs. Labow: Thank you.
Vice President Nicastro: Mr. Roman
Mr. Roman: Sean, the insurance might not cover all the contents that are in there and if that’s the case, is that something maybe we should review on our insurance policies and riders to see if we need to make some changes so that in the unlikely event that something like this happens in the future that we are made 100 percent whole and it doesn’t cost to us.
Mr. Canning: Insurance never makes you 100 percent whole. This is the whole theory of insurance, they get you almost there, but they are never going to get you 100 percent whole. I will say in reviewing the JIF riders, this came up in the Library discussion, they’re the best bargain in town for the amount of coverage we have.
I’ll take a look at the overall coverages as to contents. Like I said, we may be 100 percent, we may not. I have to see the number that Budd Lake provides compared to what our rider has. I didn’t have that conversation today with John Whitley from D and H Risk Management. Again, hopefully within two weeks I’ll have that number for you. That’s Budd Lake Rescue. Real briefly, I’m going to let Tim and Frank talk vehicles
and the winter storm impact on our budget as well as our operations. We’ve certainly taken a hit. Personnel wise, not just from the storms, but worker’s comp injuries, we’re down about eight people across the board. That couldn’t have come at a worse time and it’s certainly hampering our ability to respond currently. Tim, do you want to speak about all the above issues, including salt.
Mr. Tim Quinn: Yes. Thank you, Mr. Key West. I’m going to cover the storm side of things. I’m going to talk about materials, fun facts on the storms that we’ve had, temperatures, manpower and what we’re doing out there. Frank’s got the tougher part, he’s going to talk to you about our equipment. We have some wonderful antiques out there and he’s going to give you a rundown on how they are holding out for us. It’s been a busy year. When I talk about our snow season, I’m talking from November to the present time. It’s been busy since November. Usually, we come into a January with a salt dome with at least 1500 tons of material left in there. We came in with nothing this year. November and December was very busy and towards the end of December it pretty much wiped us out bringing us into January with a temporary budget with not a whole lot of materials on hand. Winter didn’t give up in December, it just continued on through January. January was extremely busy. We’ve had since November about 21 storm events where we had to respond with some type of material, whether it’s sanding or plowing or both. One of the biggest hampers to this operation through January was the temperature. Dealing with snow and ice conditions when you are down to three degrees or two degrees or even minus one becomes extremely difficult. Materials start to cease working when you get down around those temperatures. We do use additives because of the continual storms. We’ve been focusing more on running the salts. It’s getting very expensive and as you all know by watching the news, it’s getting very difficult to have and it is. I have calls out to numerous places trying to get more materials in. We should be seeing some come in again tomorrow. The storm coming at us, we should eek our way through it. Basically, just from January until now, we’ve looked at about 36 inches of snow in the Budd Lake area. If you go from November to December, that’s another 14 inches. You’re looking at a 50 inch snowfall rate from November until now, which we’re dealing with. This is specific to the Budd Lake area, you’ll see a little less down Hackettstown, you’ll see a little less down in the Flanders area, but that’s a pretty good total of what we’re dealing with. We’ve also been dealing with ice. The last ice storm we had extreme low temperatures again. It wasn’t so bad during the storm, but as soon as the storm pulled out, the bottom fell out. That’s where we deal with the pack ice. Once it gets to that point, it’s very difficult to break and we’ve all seen it before. Materials; just November and December we have gone through approximately 1,500 tons of material, quite a bit of material. That’s what we had on stock and then additional funds that Sherry had to find for us to keep going through December. January, just incredible, we’re looking at January 1st until now that we’ve gone through about 2,400 tons of material. That’s tons, not pounds. It’s a lot of material that we go through. A normal year we are looking at 3,000 to 3,500, this season we have surpassed that already and obviously our monies are getting low. There is no sign of things changing in the near future, obviously you have seen the forecast for Thursday and it continues on into next week. Temperatures are going to stay cold and we’re going to be continuing with the storm systems that we’ve been seeing. We are doing what we can, each sanding we use about 300 tons of material, that’s to cover the entire town. Some sandings we just have to focus on certain areas, some sandings we have to do the entire town. A big enough storm with cold enough temperatures, we have to sand prior to plowing so we can peel the materials off the road. When we are completed, with the extremely cold temperate we’ve been dealing with, we have to re-sand a second time. Some of these bigger storms, it takes 600 or 700 tons of material just to make the roadways safe. It’s a lot of material it’s a lot of expense. Everybody in the State of New Jersey is going through what we’re going through, trying to fight and wrestle and beg for materials. We are managing to eek by each storm, so we are kind of holding our own, but it’s getting difficult. The budget was set at $200,000.00, hopefully a change in the weather pattern and we can stick with that. There are no guarantees. One of the bigger issues we’re dealing with, as Sean said, without the manpower with the long hours, it’s taking longer to get through the routes. Every driver, every truck has a route, whether it’s plowing or sanding. We go down a truck, we go down a driver and it’s going to take us that much longer to cover the area. We go down two trucks, two drivers, you’re adding more into it. It’s increasing overtime and it’s decreasing our response time, which is vital. You fall behind in a snowstorm, give it up, you are never going to get caught up again. It’s extremely vital that we have the manpower, got to have the equipment, without that we are dead in the water, we may as well sit here and look out the window. Without material, we’re done. These are three vital things that we must have to make Mount Olive roads safe and response has to be there. Frank’s going to go into the equipment. Fleet maintenance has done an outstanding job keeping this equipment going. We’re losing trucks every storm and they’re managing to band aid these old relics up to get them back on the road for us and to keep us rolling. What he’s going to talk about has no effect on what Fleet Maintenance is doing. I tip my hat to the fabulous job that they’re doing to keep giving us trucks. I don’t know how they are doing it, but they’re doing it…duct tape and glue. A lot of bubble gum. Frank will go into the equipment. Any questions on materials, costs, snow, ice, Key West?
Mrs. Labow: Need Key West.
Mr. Roman: Margaritas.
Mr. Quinn: Margaritas.
Mayor Greenbaum: The only thing I would add is that we’re going to evaluate where we are in terms of our budget for the year and we may come back to Council for an increase in terms of the budget for materials before we adopt the ultimate budget.
Mr. Quinn: What you have to remember when the Mayor speaks of that, we still have November and December coming at us. Once you get to March or April, it doesn’t mean winter is over, we still have a good two months, Budd Lake, three months because we usually get hit in October for some more snow. Look at last November and December, we go wailed.
Mayor Greenbaum: You have to recognize though that we have cut and cut and cut our budgets. What happens ultimately is if we don’t have enough in the snow budget, it effects every other departmental budget because if we run really low the spending freeze will be on earlier and earlier each year. It’s not really fair to each of the departments that they’re not able to get the things which they need. We are in a position this year to be able to fund what we actually need in snow removal without an increase to the taxpayers. We need to look at it carefully, obviously I would rather not spend the money that we put into the budget for snow, I would rather go to a spending freeze on other departments if warranted and just carry the money back into surplus if that’s what we can do, but I think in this particular year with the way that we’ve depleted the budget to date, prudence dictates that we take a hard and fast look in terms of adding additional money into the budget. We’ve obviously underbudgeted based upon circumstances which we had no idea were going to occur. We have the opportunity to fix it without causing problems to our entire budget during the course of the year.
Vice President Nicastro: Mr. Ferrante, did you have something?
Mr. Ferrante: Yes, I was just going to piggyback on that part. Do we anticipate the excess use of all this salt and everything to further damage the roads that are currently damaged? Should we anticipate that in the budget as well?
Mr. Quinn: You’re talking about more road repairs after the snow has left?
Mr. Ferrante: Yes.
Mr. Quinn: A lot of that has to do with the temperature, snow yes, absolutely, but with the cold winter that we have had right now and the continuous snowfall and ice, we’re going to see a good crop of potholes this year. We’ll do what we can to get on top of them. Our paving program has come back over the past few years. We’ve taken out a lot of roads that took a lot of material, but we’ll still be dealing with some issues. As we move forward with paving, we are going to address those areas also. Hopefully, little by little, the roads that see the most damage or the most cost going into them will slowly be put to the side and we’ll see our repairs going down. Sean has some good ideas going forward as to different approaches to take care of potholes and we’re excited about it and we’ll see where it goes. Again, it all needs funding, we can’t do it with nothing. Frank’s going to talk about the equipment, pay attention to the age of this equipment. Some of our vehicles are 1993’s. It’s unheard of, they are just ancient. Vehicles are vital to all of our operations. Without them, we’re dead in the water. Frank will take it from here. He’s got quite the list.
Mr. Frank Wilpert Jr.: How are you? In 2007, we were salting and plowing, this is the larger trucks, the single axle trucks, we had 12 trucks on the road. As of this year, we are running six trucks. Two of those trucks typically only sand and they don’t sand that great. We have four that are basically good trucks and those are our newer trucks, a 2013, which was purchased in 2012, it came in so late so it’s a 2013 model, a 2006 and a 2007 and a 2004, those are the newer model trucks that we have. We are also running a 1993 International, a 1997 International, another 1997 International, a 1999 GMC and 2-1994 GMC’s. It’s a pretty old fleet. Typically, it would take us with twelve trucks on the road, about four hours to hit the whole Township. Nowadays, it’s taking us anywhere from seven to eight hours to get it done. The time to get the job done is almost doubled. We would love to be able to see and I know Public Works has in the budget right now, currently one upgrade for $150,000.00 for a new single axle dump. I think it is vital that we move forward and push to get at least two trucks for a total of $300,000.00. Those two trucks with the new technology and equipment in it…they have these new computers in it that actually can give us our road with miles, how much material is spreading, we can tone down so we are not overspreading and over casting so then we’re going to try and save material that way. The other older trucks, they’re v-body sanders, they typically hold anywhere from five to six tons. If we could
get away from that, go with the tailgate sanders or the forward throwing sanders underneath the rear wheels, we’re looking at nine to ten tons. Just the two trucks alone, if we could get two that hold ten tons, it’s replacing almost three v-bodies. We like to have at least three to four trucks in an area if you break the township up into four areas, that way the response time is quick.
Mayor Greenbaum: If I understand you correctly and we discussed this and I’m not sure that I understood it at the time, you are looking for two new trucks.
Mr. Wilpert Jr.: We’re looking for two new trucks.
Mayor Greenbaum: You have one that’s in the budget.
Mr. Wilpert Jr.: Correct.
Mayor Greenbaum: We can purchase one out of the sewer utility, which is flush and pay for it directly. That would get you the two new trucks. That would be what you are looking for.
Mr. Wilpert Jr.: Yes. That would work. Water and Sewer typically use Road Department trucks when they have a water main break, too.
Mayor Greenbaum: That would be my suggestion. It’s an outright buy rather than a funding.
Mrs. Labow: I like that.
Mayor Greenbaum: It won’t change the budget at all. If that’s acceptable to everybody.
Mr. Roman: Yes.
Mr. Ferrante: It makes sense.
Mrs. Labow: Absolutely.
Mr. Quinn: Can I buy one tomorrow?
Mr. Canning: No.
Mr. Wilpert Jr.: Moving forward, we’re going to have to really, seriously talk about replacing some of these older vehicles. Tim touched upon Fleet has done a phenomenal job. We’ve gone around trying to retro fit older trucks with tailgate sanders to get us through the storms.
Mrs. Labow: I just had a question, you said the v…
Mr. Wilpert Jr.: The v-body sanders.
Mrs. Labow: That’s where it just comes out the back?
Mr. Wilpert Jr.: Yes.
Mrs. Labow: Then you said under the wheels, how does that work?
Mr. Wilpert Jr.: It’s a special body, we purchased two of them. They are phenomenal for hills, they can go up and down anywhere, there’s no slick. It throws it behind the cab of the truck so the truck always has traction.
Mrs. Labow: Instead of it hitting the backend and flying out all over the truck body…
Mr. Wilpert Jr.: It throws it directly underneath the truck, so the truck always has traction.
Mrs. Labow: It directs it?
Mr. Wilpert Jr.: Like Nanny Goat Hill and Camp Morris Hill, that truck shouldn’t have any issues with sliding on ice.
Mrs. Labow: I just wanted to make sure I understood that.
Mayor Greenbaum: Based upon our residents, we’re not sanding those roads anyway.
Mr. Wilpert Jr.: We’re not sanding anything.
Vice President Nicastro: Mr.Roman.
Mr. Roman: Other than a performance issue, as far as the newer vehicles offer more capacity and better salting, what are the physical problems with the older vehicles?
Mr. Wilpert Jr.: Heavy rust is a major issue. What we are running into with some of the older trucks too, are hydraulic lines, the fittings. We go over them, but they blow hoses constantly. Some of these older trucks, the plows have just been taking a beating and we’ve been able to Frankenstein plows to retrofit to other trucks. Heavy rust is the biggest thing.
Mayor Greenbaum: Are you losing the trucks during the course of operations?
Mr. Wilpert Jr.: Yes. We will and Fleet has been in. Sometimes we’ll lose a truck for an hour of two. If we have to go to Westchester because they’re open 24 hours during a storm to get a hose made, especially a hose, we’ve been taking care of that. We’ve had issues with gas tanks rotting out. The guys have been diligently washing these vehicles after snow events. It’s been tough lately because it’s every other day were out there salting.
Mayor Greenbaum: I’m sure if any of the Council members want to go out and check out the equipment…
Mr. Wilpert Jr.: Yes. Everything is on Iworqs, too. I know Jill has it documented with pictures, the years of the vehicles, the mileage. Moving forward, we’re really going to have to think about starting to get the fleet up to where it needs to be in order to provide a better service to residents.
Mr. Roman: Do you have a plan in place?
Mr. Wilpert Jr.: Yes. Right now, I know, currently, we are trying to get a truck a year. Right now we have taken such a hit, that’s why we are pushing for two this year. Moving forward, we are looking a truck every year for probably the next five years. I think we have the capital.
Mr. Quinn: We are looking to get the fleet no older than 10 years old per vehicle. Basically, municipal use for a truck of that type is 10 years and you try and roll it over and replace it. You try to so you can get a good trade in value or resale value on the equipment before it has turned in to what we have in the back. We are getting repairs, they are mild repairs at the beginning of the season. As the season rolls, these older trucks, the repairs are getting larger and larger. We’ve got one down with a blown transmission. Some of these are still manual, we are having clutch issues, were having break issues, undercarriages, as Frank said, the rust issue with these trucks are tremendous. It’s not just the bodies, it’s the undercarriage, it’s the mechanics of the trucks that are failing on us. I do encourage you to come back and look at our fleet. You would be surprised as to what you see if you walk through our garage with everything in there. It’s an eye opener and we really need to address this.
Mayor Greenbaum: We had six trucks down this week.
Mr. Roman: I’ve seen them up close, it’s not pretty.
Vice President Nicastro: Mrs. Labow.
Mrs. Labow: I just have a question for the Mayor and Mr. Canning and Sherry. You are saying you could do one paying outright in the sewer utility. Obviously three would be better than two, how does it affect if we do three instead of two? If we do the two on capital as they wanted and one out of…
Mayor Greenbaum: The bottom line is that you can purchase whatever equipment you want to purchase. If you do it by way of capital it doesn’t affect this year’s budget. What it does affect ultimately is the debt obligation of the Township going forward and as you know each purchase incrementally changes our number that we’ve worked so diligently on. If three trucks were asked for by DPW this year, I think that we would need to consider that because of what has happened to our fleet. I’m sure if you go back to them now and say do you think three trucks are better than two, they’re going to tell you absolutely.
Mrs. Labow: Absolutely.
Mayor Greenbaum: I can tell you that the Health Department has told us that they need a bus for the last five years and we haven’t purchased it. We are in a position now where we’re not buying anymore fire trucks after this year for 10 years, so I’ve been told by the Fire Department. I was in the position that I was told by
ambulance, of course, that they were not going to need another bus for 10 years as well. Obviously, absent what happened, they wouldn’t and that’s going to be a wash or near wash anyway. I think we are in a position going forward next year for them to come with a plan to bring our fleet over a number years up to where we need to be. This is not the year. I think that we’ve addressed their concern by adding the additional truck in. I’m sure they’d love to have four new trucks this year, but also you have to look at phasing in the equipment because if you bring it all in one year, you’ll lose it that much quicker.
Mrs. Labow: That’s what I was just going to say, so two and phasing it in trying to get to the 10 year mark is a better plan because we have to consider 10 years from now you have to replace those, too.
Mr. Quinn: Rotating stock.
Mayor Greenbaum: You’ll be living in Florida by that point.
Mr. Wilpert Jr.: Colleen, we’re looking to replace the 1993 International and the 1994 International, so that’s a wash. That leaves us with…then the next oldest is two 1997’s.
Mayor Greenbaum: I’m also looking at, what I believe to be and it’s just anecedotal, it’s not information based, is bringing in a brine system into Mount Olive. I know other towns use it. They swear by it. Tim, obviously I’ve spoken to him about it, is not favorable on the brine system.
Mrs. Labow: I was doing research…I was doing research on it, with the brine system, Tim can correct me if I’m wrong on this, it’s all in how you mix it and there is equipment out there that’s about, is it $8,000.00, $10,000.00, something like that, to properly mix….
Mayor Greenbaum: Bottom line is we’re going to study the issue.
Mrs. Labow: I know. As soon as you mentioned, I was doing research trying to figure out where we go with that. It’s a good idea, but then you need to expend X amount of funds so that you are doing the mix properly because if you are not doing it properly, you may as well just kiss it goodbye.
Mr. Quinn: You can make it run, you can purchase it.
Mayor Greenbaum: We’re going to hire just one guy whose going to mix the brine.
Mrs. Labow: He’s going to have a still out back.
Mr. Quinn: Sean is going to do research on that. Over the years I’ve tried different chemicals, tried the brine, tried the calciums, we’re using an Ice B Gone material, which is a thick product that we like a lot, but everything needs to be looked at carefully to make sure that we’ve got the right product for the Township.
Mayor Greenbaum: Interestingly though, at a seminar, Sean ran into the DPW Director in Mendham Township, who has offered to give us a demonstration prior to a storm. Hopefully, he’s going to come in, hopefully, maybe…
Mr. Quinn: First thing in the morning, I’m calling Mendham.
Mayor Greenbaum: Maybe tomorrow and do a portion of the town, I’m thinking Outlook Park, which didn’t…
Mrs. Labow: With the brine?
Mayor Greenbaum: What’s that?
Mrs. Labow: With brine?
Mr. Quinn: With brine, pre-treating.
Mayor Greenbaum: Let’s see how that area of the town does.
Mrs. Labow: Can you do my street? I’ve been stuck on my street three times.
Mr. Quinn: I’m going to see what other kind of sanders they have and see if they can give us a demo with them too…
Mr. Perkins: Boy, this storm would be good.
Mrs. Labow: That’s what you should do, all the trucks you want to buy, have demos come out.
Mr. Quinn: Mendham has a nice fleet.
Mayor Greenbaum: It’s amazing how Tim is going to be working for Mendham Township…
Mrs. Labow: Isn’t Mendham one of the ones that actually has the equipment to mix the brine.
Mr. Quinn: They have anything they want.
Vice President Nicastro: They have it all.
Mrs. Labow: When I was doing research the other day, there was a couple of local towns that actually do it and I was thinking we should do a field trip and figure out, but I like it better that they’re coming here.
Mr. Quinn: Yes, Randolph makes their own, Jefferson makes their own, Washington Township uses some to a limited basis. They’ve done it in town for us before. They purchase it premade. It’s cheaper if you make it yourself, obviously. There are towns that like it, there are towns that use different things. We’re going to go over the whole thing, whatever looks to be the best for the Township is the way we’re going. With the brine, it’s going to entail a spray truck, but pretty much with any chemical we want to use we would need one of those, so we’ll see where it goes.
Mayor Greenbaum: You can retrofit a pickup truck that we already have.
Mrs. Labow: It was really interesting reading about it and all the different techniques and which works better and so on and so forth, but definitely having the equipment to do it properly, across the board from what I read is the way to go.
Mr. Quinn: Yes, we can convert the sweeper we got for five dollars from the County into a spray truck.
Mayor Greenbaum: Let me just read you something off of the Daily Record website, “Some municipalities are warning their residents that the supplies of salt are limited and only major roads will be treated. Randolph sent an alert to its residents saying, salt supplies are very low, avoid travel.” Let me tell all of you sitting up here, salt supplies are very low, avoid travel. That’s why I closed the building on Thursday because it’s not going to be pretty out there.
Vice President Nicastro: Anything else? Mr. Perkins.
Mr. Perkins: Here we go.
Vice President Nicastro: Go ahead.
Mr. Perkins: I don’t want you guys to have to stay here too long…
Mr. Quinn: We’re ready. We’re used to it. We’re just not going to go home.
Mr. Perkins: Just a couple of things. One of the benefits of sitting up here long enough is we keep going over fleet and we keep going over salt and we keep going over road repair. Out of five years…I know you have a five year plan, we’ve talked about replacing the fleet, I endorse the Mayor’s enthusiasm with outright purchase of another truck. You need to replace these. I have a vested interest in someone who drives one of the vehicles. I’ve watched enough of the people that I have known here for 28 years who have driven vehicles, and I use that word vehicle with haste because some of these things in my personal opinion were very unsafe. Radar’s old red truck comes to mind with how many times you could put your foot through the floorboard. I don’t think that’s a safe way for a municipality, especially a municipality that is renound and well known as Mount Olive
Township. I applaud you guys for taking care of the vehicles. You’ve got people out, if we get you the extra vehicles are you going to have the manpower to fill the vehicles?
Mr. Wilpert, Jr.: Yes, we do because we have CDL drivers in Water and Sewer that we utilize for sanding and plowing operations, we do utilize guys on sanitation that are CDL, so we pull from everywhere to fill the trucks. Right now, currently Roads foreman has eight guys, so they’re filling the trucks right now. Like I said, we would like to get back up to that standard to have twelve trucks on the road. We do have fillers and we would like to see over the next couple of years also, bring in some personnel for the Road Department.
Mr. Perkins: In my next three years here, I would like to see a good majority of the fleet, I mean the entire fleet, which includes the Health Department bus and let’s get rid of some of this old stuff that continuously breaks that you can’t even find the parts for them, so they’re making parts to try and make the equipment fit. Not the right way to do things because inevitably it is just going to break down again. I’m all in favor of whatever methodology the Administration and the Mayor can come up with to fund, but again we need to look and for you guys, you’ve all been in the Township and we’re all old enough, there is no magic crystal ball when I sit here and approve a budget and say how much am I going to put in for storm control because I can look at Timmy’s face and I know I’ve seen him over the years and he’s said, oh, we had a great year, we got all this excess left over. What do we do for next year? We’ve all sat here and said, well, we don’t want to take too much out of surplus, lets hold this and we don’t need to put so much in for storm control and don’t you know that comes up and bites you right in the rear end because that’s a bad year. Last year was not such a bad year, it wasn’t a great year, but it wasn’t a bad one. Now we are in almost like the floods I had at my house, we’re almost in the 100 year storm range here.
Mr. Quinn: Last year went fine until November and December and once we got into the end of the year or the beginning of this season we got hammered.
Mr. Perkins: At that point, we were able to make emergency budget transfers to be able to get you money back into it.
Mr. Quinn: You did.
Mr. Perkins: Now, as we’re facing, here we are sitting here trying to approve a budget, we’re in the middle of February and we know we’ve got two storms at least this week and we haven’t even reached Valentine’s Day yet.
Mr. Quinn: Right.
Mrs. Labow: Sean sent out the paperwork…
Vice President Nicastro: Mr. Canning.
Mr. Canning: Thank you Mr. Vice President. I just want to clarify something on the staffing, we currently do have a staffing plan, especially in light of the one arm bandits and we feel where we’re at is adequate right now. We’ve experienced a worker’s comp issue and that will be resolved in the short term. We feel where we’re at is sufficient. Unfortunately, we have the perfect storm, no pun intended, between the snow and the worker’s comp. We don’t think this is a permanent thing.
Vice President Nicastro: Anyone else?
Mrs. Labow: Just what Sean sent out earlier today, 2012 was a warmer winter so our budget was much lower than 2013.
Mr. Quinn: Yes. 2012 was a quiet year.
Mrs. Labow: Yes, very quiet.
Mr. Quinn: You’ll see that every once in awhile, but last year and this year, you’re going to make up for it over time.
Mrs. Labow: We’re almost double.
Mr. Quinn: You can’t predict what you are going to get.
Mrs. Labow: No, you can’t.
Mr. Perkins: It was Al Gore’s best year.
Mrs. Labow: I wanted to know, as far as…I know the Board of Education, they have some of their own trucks and their staff, do they come over and help out.
Mr. Quinn: They cover the schools, they don’t have a lot of trucks, they have mostly smaller trucks. They do have two single axles, but they are pretty much covering the schools and we’re covering the roads. When they have breakdowns and they need our assistance, we’ll jump in and give them a hand.
Mayor Greenbaum: They don’t help us, we help them.
Mrs. Labow: That’s what I was going to ask, if they have manpower that they could send over with any CDL.
Mr. Quinn: No, we send over help when they need it.
Mrs. Labow: Just a thought.
Vice President Nicastro: Anything else?
Mayor Greenbaum: I have several other Administrative matters.
Vice President Nicastro: On the Administrative. Thank you.
Mr. Quinn: Thank you.
Mr. Wilpert, Jr.: Thank you.
Mrs. Labow: Thank you very much.
Mayor Greenbaum: Real quick, February 22nd is Cabin Fever Reliever. If you’ve never been to it, you should go. It’s packed. Weiss Markets, delayed opening until the beginning of March. That’s all I have.
Mrs. Labow: What time are they going to open?
Vice President Nicastro: Thank you.
Mr. Ferrante: Mayor, what time for the Cabin Fever?
Mayor Greenbaum: Cabin Fever Reliever is February 22nd.
Vice President Nicastro: Where is that?
Mr. Ferrante: Where is it at?
Mayor Greenbaum: It’s at the Senior Center.
Mrs. Labow: Senior Center.
Vice President Nicastro: Senior Center.
Mayor Greenbaum: I walked in, it is packed, wall to wall kids.
Mrs. Labow: Ten until?
Vice President Nicastro: Ten in the morning, is that what it is?
Mr. Ferrante: Ten in the morning?
Mayor Greenbaum: I don’t know, you can contact Recreation to get the exact time.
Mrs. Labow: I’ll give it to you in a second.
Vice President Nicastro: Alright, thank you. Any Old Business? Seeing none. Any New Business? Seeing none. Any Legal Matters?
OLD BUSINESS - none
NEW BUSINESS - none
Mr. Pasek: Just one item tonight. As Council is aware, our office defends the Township on property tax appeals. When doing so, we’ve been using an expert appraiser by the name of Barry Krauser. He’s recently provided our office with a detailed report regarding the work he’s done for the Township over the past couple of years. His help has essentially resulted in numerous withdrawals of complaints and no significant reductions in assessments. A lot of towns have been struggling lately with significant tax appeal reductions and with his guidance we’ve avoided this. At this time we just want to recognize Mr. Krauser’s efforts and alert the Council to that.
Vice President Nicastro: Thank you. Council Reports. Let’s see, Mr. Amianda, Board of Education, anything to report?
Board of Education Liaison Report - none
Mr. Amianda: No school board reports.
Mayor Greenbaum: No school.
Mr. Amianda: No school.
Vice President Nicastro: No school, there you go. Mr. Ferrante, Environmental, Lake and Library.
Environmental Committee - none
Library Board Liaison - none
Lake Issues - none
Mr. Ferrante: Nothing.
Mr. Roman: Is the Library open?
Mr. Ferrante: The Library is open.
Mr. Roman: Okay, good.
Vice President Nicastro: Mrs. Labow, Senior and Economic and TNR.
Senior Citizen Liaison - none
Economic Development Committee Report
TNR Program – none
Mrs. Labow: Economic Committee, when do we meet, next week?
Vice President Nicastro: I think so.
Mrs. Labow: Yes, next week. Nothing on the other two.
Vice President Nicastro: Mr. Perkins, Safety and MOTV.
MOTV Committee Liaison
Safety Committee Liaison - none
Mr. Perkins: Still nothing on the Safety Committee Mr. Vice President. Mrs. Pignitaro and I have been getting together with the Mount Olive Television Committee. We are going to get a meeting set up for next month. The latest disk was delivered, so I’m happy to say that the last Council Meeting is actually what is on the TV. I took the weekend and just arbitrarily at different times tuned in to Cablevision, channel 21, which I have. I’m happy to say I didn’t see Parsippany or anybody else on there, which made me happy. Once we have the Committee actually meet up, then the goal then will be to hook up with either Gary Shaw or somebody from
Cablevision and let’s try to find out exactly what blocks. This started out as Mount Olive’s television, if it’s kind of morphed into something slightly different, that may not be a bad thing, but maybe there’s some sort of block that could be specifically set up for Mount Olive. I think before that we have to talk about the franchise that we got the money from and if there’s any extra incentive to Mount Olive to be able to do that. Wait until March, Mr. Vice President and then we’ll have our meeting.
Vice President Nicastro: Thank you. Mr. Roman, Open Space and Recreation.
Recreation Liaison Report - none
Open Space Committee Report
Mr. Roman: Nothing to report on Recreation. On Open Space, a meeting was held last night. The up note, to discuss the property, the HMUA property, the one with the two reservoirs that deal fell through.
Mrs. Labow: Oh, it did.
Mr. Roman: Apparently, the buyer had no idea there was a dam there that he had to take care of.
Mrs. Labow: It was a single person.
Mr. Roman: It was a single person, yes. He was going to put a house there and then realized it costs a lot of money to take a dam on.
Mrs. Labow: Then he’s got to maintain the dam.
Mr. Roman: Apparently, he did not do his due diligence. To follow up on top of that, Kathy Murphy is going to be formulating a letter for our approval to send to Congressman Lance to see if there are any federal grants out there in order to remove the dam. That is it.
Board of Health Report
Legislative Committee Report - none
Vice President Nicastro: I have nothing to report. Next week is the Board of Health meeting. Nothing on Legislative. Mr. Mania is not here.
Planning Board Report - none
PUBLIC PORTION - none
Vice President Nicastro: Anyone from the public? Seeing none. Council Comments. Anyone? Mr. Amianda. No Council Comments. Do we have a motion to adjourn?
ADJOURNMENT - Motion made and seconded. All in favor, none opposed, the meeting was adjourned at 9:05 p.m.
Joe Nicastro, Council Vice President
I, Michelle Masser, Deputy Township Clerk of Mount Olive do hereby certify that the foregoing Minutes are a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on February 25, 2014.
Michelle Masser, Deputy Township Clerk