TOWNSHIP COUNCIL PUBLIC MEETING MINUTES
- July 13, 2010
The Public Meeting of the Mount Olive Township Council was called to Order at 7:01President Tobey: We will begin with the Open Public Meeting Announcement as the Pledge of Allegiance and moment of reflection was earlier.
OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT
According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Daily Record. Notice has been posted at the Municipal Building , 204 Flanders-Drakestown Road, Mount Olive Township , New Jersey and notices were sent to those requesting the same.
Present: Mrs. Labow, Mr. Walsh, Mr. Mania, Mr. Perkins, Mr. Roman, Mr. Greenbaum and Mr. Tobey
Absent: David Scapicchio, Mayor
Also Present: Sherry Maniscalco, CFO; Bill Sohl, Business Administrator; Dominic DiYanni, Township Attorney; Lisa Lashway, Township Clerk
OPEN SPACE PUBLIC HEARING – Morris County Open Space Applications*
- Block 7000 Lot 63 Mortezai
- Block 8000 Lot 8 Marra
President Tobey: The first item is the Open Space Public Hearing, Morris County Open Space Applications, Block 7000 Lot 63 and Block 8000 Lot 8. Kathy, good evening to you.
Kathy Murphy: Good Evening, Kathy Murphy Grant Coordinator. I have Sandy Urgo here tonight from the Land Conservancy of New Jersey. We're working on an application that has to be filed next week to the Morris County Open Space Trust and we have supplied all of the legal notices that were required for the Public Hearing. Ten day publication… and we're all set to go. Let me introduce Sandy, she'll give you a little bit of a run down on what the application is.
President Tobey: Good evening.
Sandy Urgo: Good evening, just a quick thumbnail of the project. There are two lots involved in this application. They total together about 29 acres. One is almost 19; one is a little bit over 10 acres. Both of them adjoin the Deerfield Estates property that the Land Conservancy of New Jersey closed on, roughly a month ago. We do now call Deerfield Estates, on Shop Lane in Mount Olive, the South Branch Restoration Project and restoration is under way. A very interesting project, it's moving along very swiftly due to deadlines on the State permits so the two projects you will hear about tonight, sorry… it's a little bit challenging getting a map here in today's rainstorm so I apologize. The properties in question that we're discussing… this big pink one right here, hopefully nobody is color blind. The pinkish-purple down here at the bottom… this is Deerfield Estates and the two properties that are in the subject of tonight's application are these two green ones. As you can see the 10 acre or the approximate 10 acre portion here that's ample development, that immediately joins the existing South Branch Restoration site and the other one is just across the road and we hope someday we'll kind of be the lead in, into the rest of a major future preserve. We're particularly concerned about these two properties because with all of the funding effort and reforestation efforts that are going on here, this is all upgrade and we're concerned about the additional development uphill… you know, further degrade the efforts that we're trying to make down below. We really appreciate the Township's support by way of a commitment of your available State grant funding and your partnership. If anyone has any questions, I'd be happy to answer them. They're both forested tracts and their both one house lots. Each house is a one house lot.
President Tobey: Does anyone have any questions? Mr. Perkins, then Mrs. Labow.
Mr. Perkins: Thank you Mr. President. Kathy, is there any steep slopes near? You're talking about an upgrade, are there steep slope issues?
Mrs. Murphy: Not steep slopes. There's a slight upgrade but both properties have wetlands and especially the one at the end of Shop Lane, has the very head waters of all those little feeder streams that go across Deerfield Estates and then feed down to the South Branch so…it's important since they're doing all this restoration that you capture the source actually.
Mrs. Urgo: It's a gentle slope, it is sloped but it's a gentle slope.
Mr. Perkins: With wetlands and the buffers, what's the anticipation that somebody would actually build on those lots?
Mrs. Murphy: They're approved lots.
Mrs. Urgo: One of them has a building permit. Able Development has a building permit on the 10 acres. Across the street they don't yet but previously they could have subdivided; now the 18 acres is one lot.
Mr. Perkins: One lot.
Mrs. Murphy: Yes, one of them was, it's one of the Mortezai lots that have approval so…
Mrs. Urgo: Yeah, he has a building permit.
Mr. Perkins: Thank you.
President Tobey: Mrs. Labow, then Mr. Mania.
Mrs. Labow: Thank you, as far as the Township commitment after you join those… you're going to join those properties into one so are you going to be looking for any maintenance issues from the Town?
Mrs. Urgo: No, I'm assuming the Township doesn't want to own any part of it. Then the Land Conservancy will own it and we will upkeep it.
Mrs. Labow: So there's no financial commitment afterwards?
Mrs. Urgo: No, and there's no out of pocket, out of Township taxpayer dollars. Strictly State grant funded.
Mr. Labow: Thank you.
President Tobey: Mr. Mania?
Mr. Mania: On the Deerfield Estates property, I believe there are two foundations that are up. What's happening with those?
Mrs. Urgo: On the Deerfield Estates property there is one foundation and it's being collapsed and covered. If it's not already done late last week it's probably going to happen this week. They're just starting…
Mr. Mania: So it was only one?
Mrs. Murphy: Well, John what you are thinking of is close to the intersection of Drakestown and Shop Lane.
Mr. Mania: Right.
Mrs. Murphy: There are still two other lots that are disjointed from this area.
Mr. Mania: That's correct.
Mrs. Murphy: It was part of the Pfaffenroth development originally.
Mr. Mania: Right.
Mrs. Murphy: Those are not part of this application and they are not being looked at.
Mr. Mania: That's Pfaffenroth's property yet?
Mrs. Murphy: One of them is but… one of them was a Pfaffenroth lot that Mortezai picked up but at the very end of Shop Lane. The others that are closer out to Drakestown Road will not be part of this acquisition.
Mr. Mania: Thank you.
President Tobey: Mr. Greenbaum?
Mr. Greenbaum: I'm sorry; I missed who owns the lots that we're currently discussing today?
Mrs. Murphy: One is Able which is actually a part of Mortezai's project.
Mr. Greenbaum: Okay.
Mrs. Murphy: The other one is the Marra family. They are on the western side of Shop Lane and they have a single lot there.
President Tobey: Any other questions? Does anyone from the public have any questions? Thank you.
Mrs. Murphy: Okay, thank you. There are two Resolutions that go along with it. One is for the authorization of the application and the other one is for those expenses for the planner.
President Tobey: Mr. Mania would you please move non consent Resolutions #1 and #2?
Mr. Mania: I move for the approval of the Non Consent Resolutions #1 and #2 entitled:
- Resolution Authorizing the Funding for Planning Services Related to the Acquisition of BL 7000, Lot 63 and BL 8000, Lot 8. PDF Resolution
- Resolution Supporting Grant Applications to the County of Morris Regarding the Purchase of BL 7000, Lot 63 and BL 8000, Lot 8. PDF Resolution
Mr. Perkins: Second.
President Tobey: It's been moved and seconded. Roll Call please.
ROLL CALL – Passed with the exception of Mr. Greenbaum who abstained.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
President Tobey: We're up to approval of Minutes of the Previous Meetings. Mrs. Labow, would you please move them as presented?
Mrs. Labow: I move the Minutes from June 15, 2010 Public Meeting.
Mrs. Greenbaum: She can't vote on it. I'll make that motion to approve those Minutes.
President Tobey: Thank you, I'll second them.
Mrs. Lashway: There's an amended Agenda and I put additional Minutes on it. June 29, 2010 Workshop and Closed Session.
Mrs. Labow: Okay.
Mr. Greenbaum : I'll move the June 15 th .
Mrs. Lashway: You can move it, you just can't vote on it.
Mrs. Labow: I can move it but I just can't vote.
Mr. Greenbaum: I don't think you can move something that you are not voting on, that you're abstaining on.
President Tobey: Mr. Roman, would you please move them?
Mr. Roman: I move for approval of:
June 15, 2010 PM (ABSENT – C. Labow, R. Perkins & P. Tobey)
June 29, 2010 WS & CS (ABSENT – R. Greenbaum)*
Mr. Mania: Second.
President Tobey: It's been moved and seconded, Roll Call please.
ROLL CALL – Passed with the exception of Mrs. Labow, Mr. Perkins and Mr. Tobey who abstained from June 15, 2010 and Mr. Perkins who abstained on June 29, 2010 Workshop and Public Meeting Public Meeting.
LETTERS FROM RESIDENTS/ORGANIZATIONS
- Newsletter received June 29, 2010, from the Land Conservancy of New Jersey regarding Partnerships Lead the Way to Preservation.
- E-mail received July 1, 2010, from Granicus, Inc. regarding the Granicus newsletter – July 2010.
- E-mail received July 5, 2010, from US-Grantsgov regarding Government Funds Available.
DOT / DEP / LOI / HIGHLANDS / EPA
- Notification received June 29, 2010, from E2 Project Management LLC regarding NJDEP Highlands Application for Verizon Wireless – Mount Olive 6 BL 7500, Lot 6 (5 Gail Drive)
- Letter received June 30, 2010, from the State of New Jersey, Department of Environmental Protection regarding No Further Action Letter for Robinson Residence BL 4500, Lot 15 (181 Flanders-Netcong Road)
- Letter received July 1, 2010, from the State of New Jersey, Department of Environmental Protection regarding Letter of Resolution for BL 3001, Lot 1 (8 Third Street)
- General Information Notice received July 6, 2010, from the State of New Jersey, Department of Environmental Protection regarding Lamtech Corporation.
- Letter received July 6, 2010, from the State of New Jersey, Department of Transportation regarding Beautiful New Jersey Campaign.
LEAGUE OF MUNICIPALITIES
- E-mail received June 25, 2010, from the NJLM regarding Three Mayor's Letters.
- E-mail received June 28, 2010, from the NJLM regarding League Information.
- E-mail received June 29, 2010, from the NJLM regarding League Information.
- E-mail received June 30, 2010, from the NJLM regarding League Information.
- E-mail received July 1, 2010, from the NJLM regarding NJLM Mayors Newsline – July 2010.
- E-mail received July 1, 2010, from the NJLM regarding League Information.
- E-mail received July 1, 2010, from the NJLM regarding NJLM Governor Addresses Special Session.
- E-mail received July 2, 2010, from the NJLM regarding Special Session Update.
- E-mail received July 6, 2010, from the NJLM regarding Christie / Sweeney Cap Agreement.
- E-mail received July 6, 2010, from the NJLM regarding Heat Safety.
- E-mail received July 7, 2010, from the NJLM regarding League Information.
- E-mail received July 7, 2010, from the NJLM regarding Two Issues.
- E-mail received July 8, 2010, from the NJLM regarding Two Mayor's Letters.
- E-mail received July 7, 2010, from Department of Community Affairs regarding the Gov Connect Update. PDF Correspondence
- E-mail received July 8, 2010, from the County of Morris regarding News from the County of Morris.
- List of Allocations received July 9, 2010, from the Musconetcong Sewerage Authority.
- Minutes received July 9, 2010, from the Musconetcong Sewerage Authority regarding the June 2, 2010 Meeting.
LETTERS FROM LEGISLATORS
- E-mail received July 7, 2010, from Louis Crescitelli regarding A-559 (OPRA – Public Records, Notice and Meetings.)
ORDINANCES FOR PUBLIC HEARING
President Tobey: There are 26 pieces of Correspondence. Does anyone wish to comment or discuss any? Seeing none, we're up to Ordinance for Public Hearing. I open the hearing to the Public on Ordinance #19-2010 entitled:
Ord.#19-2010 Refunding Bond Ordinance Providing for the Funding of an Emergency Temporary Appropriation Previously Adopted to Provide for the Payment of Amounts Owing to Taxpayers for Taxes Levied by the Township of Mount Olive, in the County of Morris, New Jersey, Appropriating $575,000 Therefor and Authorizing the Issuance of $575,000 Bonds or Notes of the Township for Financing the Cost Thereof.
President Tobey: Does anyone from the Public wish to be heard? Seeing none, Mr. Walsh would you please move that?
Mr. Walsh: I move Ord. #19-2010.
Mrs. Perkins: Second.
President Tobey: It has been moved and seconded. Any Council discussion? Seeing none, Roll Call please.
ROLL CALL: Passed Unanimously
President Tobey: Ordinance #19-2010 is passed on second reading , and I hereby direct the Clerk to forward a copy of same to the Mayor and publish the notice of adoption as required by law. I open the hearing to the public on Ord. #20-2010, entitled:
Ord. #20-2010 An Ordinance of the Council of the Township of Mount Olive Amending Ordinance #27-2009 which provided for salaries of the Mayor, Council, Department heads, Supervisory Personnel and Employees of the Township Clerk's Office for the Year 2009 and 2010.
President Tobey: Does anyone from the Public wish to be heard? Seeing none, Mr. Mania would you please move that?
Mr. Mania: I move for adoption and final passage of Ord. #20-2010.
Mr. Greenbaum: Second.
President Tobey: It has been moved and seconded. Any Council discussion? Seeing none, Roll Call please.
ROLL CALL: Passed Unanimously
President Tobey: Ordinance #20-2010 is passed on second reading , and I hereby direct the Clerk to forward a copy of same to the Mayor and publish the notice of adoption as required by law. I open the hearing to the public on Ord. #21-2010, entitled:
Ord. #21-2010 An Ordinance of the Township Council of the Township of Mount Olive Amending Ordinance #34-2008 Entitled Salaries of Certain Non-Union Personnel.
President Tobey: Does anyone from the Public wish to be heard? Seeing none, Mr. Perkins would you please move that?
Mr. Perkins: Yes Mr. President, I move for adoption and final passage of Ord. #20-2010.
Mr. Greenbaum: Second.
President Tobey: Thank you, it's has been moved and seconded. Any Council discussion? Seeing none, Roll Call please.
ROLL CALL: Passed Unanimously
President Tobey: Ordinance #21-2010 is passed on second reading , and I hereby direct the Clerk to forward a copy of same to the Mayor and publish the notice of adoption as required by law.
ORDINANCES FOR FIRST READING – None
CONSENT RESOLUTIONS AGENDA:
Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member request, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.
- Resolution of the Township of Mount Olive, in the County of Morris, New Jersey Declaring its Official Intent to Reimburse Expenditures for Project Costs from Proceeds of Debt Obligation in Connection with the Township's Participation in the 2010 New Jersey Environmental Infrastructure Financing Program in Connection with the Not Exceeding $524,700 General Improvement Bond, Series 2010. PDF Resolution
- Resolution Determining the Form and Other Details of Not Exceeding $524,700 General Improvement Bonds, Series 2010, of the Township of Mount Olive, in the County of Morris, New Jersey, and Providing for Their Sale to the New Jersey Environmental Infrastructure Trust and the State of New Jersey Pursuant to the 2010 New Jersey Environmental Infrastructure Trust Financing Program. PDF Resolution
- Resolution Authorizing the Execution and Delivery of Loan Agreements to be Executed by the Township of Mount Olive, in the County of Morris, New Jersey and Each of the New Jersey Environmental Infrastructure Trust and the State of New Jersey, Acting by and through the Department of Environmental Protection, and Further Authorizing the Execution and Delivery of an Escrow Agreement, all Pursuant to the 2010 New Jersey Environmental Infrastructure Trust Financing Program. PDF Resolution
- Resolution Authorizing the Extension of a Contract with Accuracy Electric Inc. for the NJ Licensed Electrician Services. PDF Resolution
- Resolution of Support from Mount Olive Township Authorizing the Sustainable Jersey Grant Funded by Wal-Mart. PDF Resolution
President Tobey: Moving on to Consent Resolutions, there are five listed. Does anyone… excuse me, I'll ask Mr. Roman to please move those five Consent… those Resolutions.
Mr. Roman: I move for approval of Consent Resolutions #3 through #7.
Mr. Perkins: Second.
PUBLIC PORTION ON CONSENT RESOLUTIONS - none
COUNCIL COMMENTS ON CONSENT RESOLUTIONS
President Tobey: Thank you, it's been moved and seconded. Does anyone from the Public wish to be heard? Seeing none, any Council comments, Mr. Perkins?
Mr. Perkins: Just a question for Kathy. The Sustainable Jersey grant…
Mrs. Murphy: It's been filed. I have to send in the Resolution of support this week.
Mr. Perkins: What are we looking for?
Mrs. Murphy: I'm looking for building upgrades.
Mr. Sohl: $25,000.00
Mrs. Murphy: Yes, it's a grant application so we'll see what happens. A lot of the grants that they have, that Wal-Mart itself has done has really been projects that have more community outreach so we'll give it a shot and see what happens.
Mr. Perkins: Thank you, all we can do is ask.
President Tobey: Any other Council questions? Seeing none, Roll Call please.
ROLL CALL – Passed Unanimously
RESOLUTIONS NON-CONSENT - none
PUBLIC PORTION ON INDIVIDUAL RESOLUTIONS - none
COUNCIL COMMENTS ON INDIVIDUAL RESOLUTIONS - none
President Tobey: Moving on we're up to Motions. Mr. Greenbaum, would you please move that?
Mr. Greenbaum: I move the:
1. Bill List.
Mr. Perkins: Second.
President Tobey: Thank you, it's been moved and seconded. Does anyone from the Public have any questions regarding the Bill List? Council members, Mr. Roman?
Mr. Roman: Sherry, related to my e-mail today about the non contract repair from Penske, could you update me as far as what… the last meeting you said we are 65% through. Is that number accelerated, decelerated or are we on track?
Mrs. Maniscalco: I haven't gotten the June bill yet so the 65% is the same as it was from the last meeting. Just so everybody knows, we are planning to go out to rebid that contract. Tim… we've gotten a number of other bid specs for Fleet Maintenance and the plan is to go out to rebid that in September and sort of rework the contract because right now it's not working for us. It's just not.
President Tobey: Just a follow up question. Sherry and Bill, I'm not certain how we handle that. They're non-contract and I don't know enough about it, I don't know what has to be done. Mr. Roman is certainly more versed in it. The question I have is, are there some of these expenses that actually could be put off or these repairs that they don't need to be done… what do we have in place? Should there be a second sign off or …
Mr. Sohl: They just don't repair without approval. Tim approves or authorizes all significant expenses.
Mr. Maniscalco: Right now things are going to be put off. Just so you know, they have to be because you know, I've told Tim he's got a budget of like $8,000.00 to work with between now and the end of the year because I can't guarantee that I'm going to be able to transfer money in, so we know that work is going to be put off. There's just no other way to deal with it until at least November when I can get a better handle on where some of the expenses are going to come out.
President Tobey: Is Tim the second sign off on that then?
Mr. Roman: No, I believe he's the primary.
Mrs. Maniscalco: He's the primary.
President Tobey: So, who would the second sign off be because I'm just thinking from a business perspective. Sometimes a second opinion or a second set of eyes… I mean this is a pretty big line item and we've discussed it year after year.
Mrs. Maniscalco: That's why we're rebidding it. Tim, Bill and I sat down and we said, what we have right now is not working, it's not working.
President Tobey: I would ask that the Administration to take that one step further and look to consider some type of internal controls where maybe there's a multiple sign off on it, where it has to go to a committee, so to speak.
Mr. Sohl: We don't have a committee.
Mrs. Maniscalco: Are you talking about, like if we need a transmission replaced Phil, you're saying instead of Tim being the only one to authorize it, you want somebody else to give approval for it?
President Tobey: I'm saying… listen, something like that, it may have to get done but I don't know what's in there that needs to get done but doesn't have to get done. Maybe it's a way of either deferring or just saving…
Mr. Greenbaum: Perhaps what you should do is have Mr. Roman involved somehow in the process.
Mrs. Maniscalco: Alex and I talked at the last meeting and Tim's aware of it so like I said, we're gathering the specs from some of the other Towns and we've pulled some good ones. The plan is just sort of, get out of this contract non-contract situation where they basically have an open checkbook depending upon the work that needs to be done and obviously that's not working for us because our fleet is getting older so what we're looking at trying to do is to establish better control by putting more things into a contract price and having very little if almost nothing outside of that price. Are you following me?
Mr. Roman: Yes.
Mrs. Maniscalco: There are other Towns that are doing it so that's the plan.
Mr. Sohl: In rational, it's driven… when you go back to the original contract, the concept of in contract and out of contract made sense because we had a fleet that was appropriately, in terms of managing an active fleet, replacing vehicles as they got old. We as well as every other town has been strapped with the situation of the economics… the economy, the loss revenue, etc. So we don't have that luxury and we got more and more vehicles that are falling into the “out of contract” mode so we recognize that.
President Sohl: Okay, thank you, any other questions regarding the Bill List, Mrs. Labow?
Mrs. Labow: Sherry, on the Bill List on page 11, where it talks about the toner and you have the different departments, are we ordering toner in bulk to get a lesser price? Then you just attach it to the different line items?
Mrs. Maniscalco: Yes, if you remember a couple of years ago, we used to have like 400 … I'm exaggerating a little but you get my point for office supplies and toner. What we do now is we consolidate; we do one order a month for toner and one order a month for office supplies.
Mrs. Labow: Then you just break it…
Mrs. Maniscalco: We break it out to the appropriate department.
Mrs. Labow: Okay, so it's not that you're buying this all separate, I just want to be clear.
Mrs. Maniscalco: No, it's one order Colleen.
Mrs. Labow: I get that question a lot so I just want to clarify.
Mrs. Maniscalco: It was too much the other way.
Mrs. Labow: So we are ordering in bulk so we hopefully save some money.
Mrs. Maniscalco: For most of that stuff, we're buying off of contract too so we also get a discount for that.
Mrs. Labow: Okay, great… thank you.
President Tobey: Thank you, Roll Call please.
ROLL CALL: Passed with the exception of Mrs. Labow who voted no.
ADMINISTRATIVE REPORTS - none
Mrs. Labow: I have actually an Old Business. It's actually a question more for Mr. Perkins. I've been getting a lot of phone calls from the TNR group. Apparently an e-mail went out the last couple days about; you're going to be bringing to the Council on the 27 th , revisions to the TNR Ordinance and specific…
Mr. Sohl: Extension to… Ray, you want to handle it?
Mrs. Labow: From what I'm hearing from everyone is, one of the things specifically that's being asked is … is one of the things that they rejected, that the TNR group does not want to have is… that's where the ACO has to pre-approve TNR sites beforehand and so everyone is concerned. They've been trying to meet with Willie and with Frank since May. They haven't been able to set up any meetings, they have an e-mail trail of not being responded to and all of a sudden now, it just seems kind of extreme that now all a sudden this Ordinance wants to be changed and they were given guarantees when they withdrew the petition to go to ballot that there was not going to be any changes. That we would pretty much have said it and this is how we were going to work it and we're not even a year through it and all of the sudden some revisions are coming forward. Can you shed a little light on that Ray, do you know?
Mr. Perkins: Sure.
Mrs. Labow: Thanks.
Mr. Perkins: There has been a meeting that's been tried to be set up by both the TNR group and the ACO. Unfortunately they have not been able to jointly get those together yet. There has been a slurry of e-mails both last week and just recently as of today. The Business Administrator and the Clerk were forwarded off the proposed changes to the Ordinance that the Council approved last year for the TNR project. A copy of that was sent off to the TNR group, asking them at their convenience… I know Tom Tarn is away, I think next week and I think Michelle is away, not Learner but Di Alfonso is also away. We are trying to get them together so that we can sit down and hash out how this program can continue to work to the benefit of Mount Olive Township. There are some recommended changes. The Council in its purview does have that authority to make changes to the Ordinance if it deems so necessary and we have set it up and asked specifically that the Council have it on for a discussion item. Of course as any Ordinance it doesn't have to have action on it that particular evening but it is my hope that the TNR group will respond and I'm sure they will to Mr. Wilpert and we will have a meeting. Colleen, I did copy you on the Resolution.
Mrs. Labow: I was out all day.
Mr. Perkins: The Ordinance modification, I sent that to you as an F.Y.I. because I know that you and I had spoken and you wanted to sit in on the meeting.
Mrs. Labow: Right, I have not been home today so … I do want to say Mrs. Lerner just had a baby and she had a caesarian section so she is not going to be available. She only just came home from the hospital today. She of course called me. She is rather distressed that this meeting with Council is scheduled for two weeks from now. She is not going to be physically able to make that meeting and also, the other Michelle is only going to be here on the 21 st and the 22 nd then she is going to be away. They are asking if this can be put off Mrs. Labow (cont'd): until August preferably, giving Michelle time to recover. She did draft the original Ordinance and it seems prudent that she should be involved in all the discussions. It doesn't seem to be… any need to rush this thing right through since things are working, actually rather well. There seems to be some issues with paperwork that the TNR group is kind of confused about since they've been supplying everything and then they were told not to supply some things. I think that they should really kind of sit down and talk before we look to any changes but I would ask that we put this off until the end of August or perhaps September when vacation times are over so we can have more of the people who were involved on the initial drafting, be available.
Mr. Perkins: That's why we had asked for it to be a discussion item only Colleen. It's not for action, it's to be discussed and as you had asked about a year ago, and made comment that since we were down to only two meetings a month, that sometimes you didn't feel it was appropriate that we were looking at something at the Workshop and immediately voting on it so that can always be pushed to another meeting.
Mrs. Labow: The point is the key person involved in this is not available on the 27 th .
Mr. Perkins: We can't rely on one single person to be the only person…
Mrs. Labow: It's not just one person, it's a couple of people, aren't available for the 27 th .
Mr. Perkins: The meeting has been, again, you need to look at the e-mail that I forwarded to you because we have asked the TNR group for when it would be convenient for them to meet so that we would discuss it hopefully before the 27 th . Now if that doesn't happen I would imagine Council President will ask that the meeting take place and if it's “no,” the Council President will probably move that Ordinance modification off to a different meeting but we have to get the wheels in motion.
Mrs. Labow: I know, that's why I'm bringing this up tonight then. The people who need to discuss this; the 21 st is the one day that they've been trying to set up a meeting.
Mr. Perkins: That's fine.
Mrs. Labow: Other than that, there aren't any other times available. That's why I'm bringing it up tonight that… can we postpone this until sometime late August when it's a better time for a lot of people who aren't away on vacation?
Mr. Perkins: Let's suppose we can have the meeting on the 21 st , suppose the TNR folks come back and say the 21 st is fine.
Mrs. Labow: They hadn't heard. They had told me tonight that they hadn't a response yet so they're assuming it's a no go so I guess we've got to wait and see.
Mr. Perkins: Well, the e-mail just went out today.
President Tobey: Mrs. Labow, Mr. Perkins, we don't have to make this decision tonight. Why don't we see if we can get the meeting scheduled and we'll make a decision over the next week or two?
Mrs. Labow: Okay.
Mr. Perkins: Colleen, we can always move it off. It doesn't matter. If they can't make the 21 st , we'll move it off.
Mrs. Labow: Okay.
President Tobey: Alright, thank you, New Business Mr. Roman?
Mr. Roman: Bill, you saw the e-mail I sent today, regarding the Flanders Park light situation that happened on Friday. The only reason I want to bring it up now is regarding the Police not being able to turn those lights on because if I recall, at a previous meeting, I was under the impression that the Police Department does have…
Mr. Sohl: Not true, and we don't want to involve the dispatchers. They have their own set of activities. We've already got a back up. You saw the e-mail?
Mr. Roman: Right, I saw the e-mail.
Mr. Sohl: The process has worked fine. This was an aberration of the code on Friday night. Jim Lynch actually tried to get in to the system but he was at… a concert that had not started yet.
Mr. Roman: When I had spoke to Captain Gardner that Friday night, the impression that I got from him is that it might be something that…
Mr. Sohl: I've talked to the Chief today.
Mr. Roman: He's not interested?
Mr. Sohl: Both the Chief and I don't believe it's a proper function for the dispatch.
Mr. Roman: I'm not so much envisioning that they would turn it on for other groups but … let's assume Police are going into the area and if they so wish to turn the lights on to aid them in visibility in the park…
Mr. Sohl: There hasn't been a …I'll mention that.
Mr. Roman: There hasn't been but I'm looking to say maybe if there was a possibility, I would at least think that, that might be in their purview for their own purposes.
Mr. Greenbaum: How do the lights get turned on?
Mr. Sohl: Automatically or they get overridden by dialing in with a number…
Mr. Greenbaum: Is there a key that can turn them on?
Mr. Sohl: No, you need a password, its computer driven.
Mrs. Labow: You need a computer.
Mr. Roman: It just seems to me, something that might be, if the Police so wished, when they get out, for their own purposes, access the same way that Jim Lynch and Tim Quinn does.
Mr. Sohl: I will ask Chief Spitzer but again the discussion we had briefly today even, that certainly was not offered from the Chief's position as something he saw a need for.
President Tobey: Mr. Sohl is there anyone else that you can think of and there doesn't need to be an answer tonight. Is there another solution to this then?
Mr. Sohl: Well, the solution has already been addressed. I gave…
Mr. Roman: Yes, they added one more person in the protocol in being able to turn them on but at that night, I called all three people that I was aware of that were able to do that and for some reason and I believe, I had a conversation with Colleen where she was under the same impression thinking that, at a previous time, she thought that the Police also had the capability of turning it on. As a last resort, I reached out to them in which case I found out that, no, they cannot turn the lights on. Then it just started the mind rolling that if they were rolling up and they needed to go look into the woods and wanted those lights on and if they ran into the same situation where they are calling the three people that have the protocol and they can't be reached, and here comes the police department that would have lights but can't turn on. I just thought that would be something that I think should be added on to their capabilities.
Mr. Sohl: I will talk to the Chief again but again, he and I… like he said at this point, don't agree with that.
President Tobey: Alright, Mrs. Labow.
Mrs. Labow: I think when the conversation came up before, the reason why it was an issue was that, the lights were left on. It was more that the Police would have the availability to turn them off so we're not paying all that electric. I agree with Alex, I think there certainly times that our officers may need it and we've heard from Jim Lynch in the past about all of the vandalism that's been going on.
Mr. Sohl: We're not going to light the park for vandalism.
Mrs. Labow: No, no, no, not to light for vandalism but if the Police get called out, if they had the opportunity to turn on a light to kind of shed a little light on the subject, definitely a pun intended. That it would be a resource for them so you'll check it out?
Mr. Sohl: I'll discuss it with Chief Spitzer.
Mrs. Labow: Thank you.
President Tobey: Thank you Mr. Sohl, any other New Business? Seeing none, any Legal Matters? Council Reports, anyone?
LEGAL MATTERS – none
Recreation Liaison Report – none
Board of Health Report – none
Planning Board Report – none
Open Space Committee Report – none
Legislative Committee Report – none
Pride Committee Report – none
Board of Education Liaison Report – none
Lake/Environment Issues Committee – none
Safety Committee Liaison – none
Economic Development Committee Report – none
Library Board Liaison – none
Senior Citizen Liaison – none
Community Development Revenue Sharing – none
President Tobey: Mr. Mania, question … how are our seniors doing, if I may ask.
Mr. Mania: It's funny you ask that. I just had a meeting this morning with Mr. Wilpert. Let me go back one day. We had an officers meeting with the Knights of Columbus last night. We know there's a need for some food for the Mount Olive Food Pantry and the Knights of Columbus are going to donate $500.00 towards groceries for the food pantry. I met with Mr. Wilpert this morning and he's quite thrilled. I'm going to pass these out with your permission Mr. President. We need volunteers to collect some of this food on Saturday the 24 th and Sunday the 25 th from 9:00a.m. to 4:00p.m. and they are just looking for one hour shifts so if anybody is able to donate any time, it would be greatly appreciated. I also spoke to Mr. Wilpert concerning the seniors. Things are progressing, they're not 100% but they are progressing. Also the senior picnic is on Thursday, if anybody from the Council wants to attend.
President Tobey: Mrs. Labow?
Mrs. Labow: Thank you. Actually I've been working on the food drive that Mr. Mania mentioned and I developed a spread sheet for everybody to sign up on which I was going to send to Council this week. I was going to talk about it tonight at the meeting also. Like he said, it is one hour shifts; we are looking for people to donate. It is four locations. Shoprite in Netcong, Shoprite in Flanders, A&P in Budd Lake and A&P in Flanders and we have Kiwanis who is coming on board, as well as some of the Key Club members. There are a couple of groups in town. Different organizations have… actually today I spent a lot of time on the food drive and hopefully we are going to fill up those slots rather quickly and we also have more, the ITC Allliance made up the items that we need and the idea is we want to have two people at the entrance to hand out the list, the grocery list so to speak and then two people making collections on the way out. If anybody wanted to make a monetary donation in lieu of food the checks need to be made out to the Mount Olive Food Pantry. I understand that's the correct way to make it out Sherry?
Mrs. Maniscalco: Just the Township is fine Colleen.
Mrs. Labow: Just the Township?
Mrs. Maniscalco: Yes, just Mount Olive Township is fine.
Mrs. Labow: Maybe a memo for the food bank so you know which dedication to make it.
Mrs. Maniscalco: That's fine.
Mrs. Labow: Also we got information today. On August 15 th we're having a concert at the beach and the admission fee is two items of food so I also got a flyer for that today which I will also send off to Council. I will actually send it to Mrs. Lashway and ask her to forward all the information and I'll put all of you as users on the spreadsheet so you can just log right in and sign up for which ever slot you like to donate your time for.
President Tobey: Great, thank you very much.
President Tobey: Any other Council Reports? Seeing none, at this time we are up to our Public Portion. Does anyone from the Public wish to be heard?
Mr. Scott Ireland, Eric Court: Good evening, I wasn't going to ask anything today but with Rob's prompting earlier this evening, I thought I might ask.
Mr. Greenbaum: First, I find that hard to believe.
Mr. Ireland: I wasn't going to ask anything. Ahh, I see on your Ordinance #21-2010, crossing guards. A few question about them. I'd like to know how many were in the budget, how many crossing guards we had last year, how many were budgeting for and do we expect to hire in September? I would like to know the criteria by which those guards, the criteria you use to determine how many guards the Town needs.
President Tobey: Sherry, could you provide that information?
Mrs. Maniscalco: Not off the top of my head. I don't have my budget book in front of me. I'll talk to Mark and I'll have him forward the information to Scott.
Mr. Sohl: The number of crossing guards are probably the same as they were last year. There's no additional funding in this…
Mr. Ireland: Does that assume that the Administration or the Council doesn't anticipate an increased need for crossing guards?
Mr. Sohl: I spoke to the Chief today about that and we won't know until we have final information and actually see how it's working out as to how many children…. you're talking about the lack of bussing?
Mr. Ireland: Obviously, yeah.
Mr. Sohl: Yeah, it's a big unknown.
Mr. Ireland: What's the timeline from finding out that you may have a need to actually providing crossing guards?
Mr. Sohl: The Chief is looking into it now.
Mr. Ireland: Okay.
Mrs. Labow: Mr. Ireland, the Chief happened to be at our Council meeting two weeks ago and Mrs. Ouimet came to do the Board of Ed…and actually asked a question about the crossing guards and the Chief, you can see... it will be in the Minutes but his response to us was that until the school opens and the students start going, they don't even know where they will need a crossing guard until they evaluate the situation, was pretty much what he was telling us and it could be a lot of where people will be getting rides and there won't be a need so that's… and he said there is no money in the budget to hire them. We received an e-mail from a resident who told us that the State requires that…
Mr. Sohl: It does not.
Mrs. Labow: Bill's saying it's not true, that the Township does have to supply the crossing guards for the safety of the residents. I guess we will have to figure that out as well.
Mr. Greenbaum: What was that Colleen, the last part, the legal issue?
Mrs. Labow: We received an e-mail last week from a resident who quoted a State Statue that we are supposedly by State Statue, have to provide…
Mr. Greenbaum: Is that true?
Mrs. Labow: I don't know, we have to check into it. Bill is saying “no” but maybe Dominic can check into that.
Mr. DiYanni: I actually looked at that Statue and the Statue basically is very broad but it just says that the Governing Body may appoint crossing guards. It's kind of what Bill's saying, you've got to make it an evaluation.
Mrs. Labow: Right, you've got to check it out and see where the need is. Like the Chief was saying also, you've got to see where the patterns are going to be. Where are the kids…
Mr. Greenbaum: We may have to put in Police officers and actually have them do crossing guard duty.
Mr. Ireland: My concern is more of, you know, when you find out you have a problem; I'm curious as to the timeline of solving that problem. If there's particular road or two that is going to present a problem, it doesn't take a month or two to hire someone or whatever.
Mr. Greenbaum: I would imagine if there's a need, if there's a safety need, we will put Police officers until we find a different solution to the problem. It's not going to take a month or two. It's going to be identifying the problem immediately, fixing it with some kind of fix and see what we can do in light of the budget constraints that we're working under.
Mr. Ireland: Sure, absolutely.
Mr. Greenbaum: We do nothing more important than provide safety to the Township.
Mr. Ireland: Absolutely.
Mr. Greenbaum: So you can't be you know penny… whatever that phrase is. We will need to figure out a way to make it happen, where it needs… people may not be a 100% satisfied with the solution but if there are dangerous intersections where children are crossing, we will have to find a way to resolve it.
Mr. Ireland: As long as there is a plan in place on the first day of school to at least, this is where we're paying attention to it.
Mr. Greenbaum: I'm going to intend to personally speak to the Police Chief too, voice the same concerns. What are we going to do to make sure that we are providing the safety of the kids until we find a permanent solution?
Mr. Ireland: Okay, great.
Mrs. Labow: I'm wondering if… before we change off on to that subject. I wonder when the parents send back the packet for the beginning of the school year, if there's any kind of a questionnaire where you can ask, is your student planning on walking and like which location so maybe we can get a heads up. Oh, Sherry…
Mrs. Maniscalco: I got a message from the Honeywell system and it said that you had to have your money into bussing by July 30 th . Did anyone else get that? So I think you need to know by that time.
Mr. Greenbaum: There's a differencd between bussing though and allowing your kid to walk. There may be parents who… carpooling may go on.
Mrs. Labow: There might be carpooling so if we could maybe somehow use the Honeywell to ask… just to get an idea if there might be some areas. I don't know, I'm looking at Mrs. Oiumet to see… she like… we'll see but that may be an option too. We might get an idea of how many students are going to be walking.
Mr. Ireland: We could use the school's Honeywell system. It's shared services.
Mrs. Labow: Yeah, shared services, there we go.
President Tobey: Mr. Perkins, then Mr. Roman.
Mr. Perkins: Last year we were faced with the same circumstance where the school cut the bussing and approximately 175 concerned parents decided to take a walk up to the school and it was highly publicized and then surprise surprise, the bussing went back in. I questioned the Chief two weeks ago. I said I know we went through this exercise last year and of course his answer was the same. Just like you don't know how many of the people that are driving their kids and you see them the same as I do, drive when we're all paying for the school buses. Who's actually going to be walking? Until they know that, it's rather impossible to say, well yes, here's the place. We can all key in, we all know Route 46, Route 206, anybody that has to cross those. It would be nice to know that that's a spot we're going to have to hit, Scott, but the Chief as he said, Ray, we just don't know because we don't know how many children are actually going to be crossing and walking from those given areas so it is as Bill had said. It is under investigation. My hope is that you get another 200 people to walk up to the school and they find the money magically again.
Mr. Ireland: Last question, the status of the SRO officer at the High school?
Mrs. Labow: That's sort of up in the air too.
President Tobey: We're still researching that, correct Sherry?
Mrs. Maniscalco: Yes.
President Tobey: The information has been provided back and forth at this stage?
Mrs. Maniscalco: As I sort of hinted to some of you, I hope that before you make any determinations about what to add or what to cut that you, we have a serious talk about next year's budget which I've already projected out.
Mr. Perkins: Undecided.
Mr. Roman: If I may, Liz I have a question for you.
Mr. Greenbaum: Liz, I have three pages of questions for you after Mr. Roman's comments.
Mrs. Ouimet: I'm ready.
Mr. Roman: My question, I understand that the Board of Ed requests the payment for the bussing by the end of July. Has there been any talk of possibly doing payment plans with parents?
Mrs. Ouimet: Yes, if you look… I don't know if it's in there, there is information about credit cards. There is a 3% charge though but there is information in there about credit cards.
Mr. Roman: Would that be billed monthly, quarterly, how is that billed?
Mrs. Ouimet: It's your credit card.
Mr. Roman: No, no but do you charge it all at once or…
Mrs. Ouimet: Yes.
Mr. Roman: I've been asked if they would do it monthly.
Mrs. Ouimet : That would be a nightmare. It's easier for us, Sue Decker wise, same as your credit card. Then you're billed, and then your credit card company handles it from there.
Mr. Roman: Okay.
President Tobey: Any other questions, anyone else from the Public?
Mrs. Oiumet: I know we were talking about crossing guards. I had some parents who came to me and were asking about volunteering to be crossing guards. I know there is criteria, I read up on it and things like that. Is there anything that we can work with together, maybe sending out a Honeywell at the beginning of the year, see where we are? Based on your answer to Scott, we don't know where we are and if there's no money budget wise, would we ever consider shared services and shared Honeywell of trying to train maybe some of these parents who are willing? You know, drop off their child and stay at the school and then do their crossing guard Mrs. Ouimet (cont'd): of being their early dropping off their child. I just thought that might be an idea somebody might want to ponder.
Mr. Greenbaum: I think it's an excellent idea.
Mrs. Labow: Yeah.
Mr. Mania: I do too, excellent idea.
President Tobey: Mr. Sohl, has a meeting been coordinated between yourself, the Board, the Mayor? I would include myself in that.
Mr. Sohl: The Chief was looking to try and get something set up next week.
President Tobey: Okay, could you please keep me posted because I would like to attend that also.
Mrs. Ouimet: Are you volunteering for crossing guard?
President Tobey: I…
Mr. Perkins: He might.
Mrs. Ouimet: Aaaa…
President Tobey: After school, not in the morning.
Mrs. Ouimet: Ah, okay I'll make sure I put that down.
Mr. Roman: I would assume that's something for the PTA's and PTO's that would be able to garnish…
Mrs. Ouimet: Well see, you only get the certain amount of parents at the PTO's and PTA's that you're seeing over and over and over again. If you do a Honeywell, you're hitting everybody.
Mr. Greenbaum: You hit them four times. You hit everyone four times.
Mrs. Ouimet: Whether they like it or not, multiple times.
President Tobey: Just for thought, we're talking about crossing guards but at some point, yes we have to determine, you know, how many points. For all we know, based up what the public says, a 100 spots may be identified or even a larger number.
Mr. Greenbaum: There's got to be a plan that's put together that adequately covers the Town. It may be inconvenient for certain people but as long as it provides a safe option for crossing, that's what we need to do. We're not going to cover every single place that could possibly be covered. It's just not feasible at this point. Just like the School Board last year when they went to the centralized pick up locations, we're going to have to come up with some kind of plan based upon the needs of the community as identified as we move forward. I think the critical thing in advance is to identify a group of people who would be willing volunteers to man a post, that are available, that would be willing to man a post, not necessarily knowing whether or not we're going to need them.
Mrs. Ouimet: Is there training if anybody can just find that out for me. I read up a little bit about it and I thought there was, certain criteria involved with being a crossing guard. It's not one of those, you show up and you're okay. It's a little bit more involved. At least this way we could present that to them to see how willing they are. People will volunteer but will they volunteer based on knowing what time and how long and the duration. It's not like it's a one shot deal type of thing.
Mr. Greenbaum: I think it's an excellent solution.
President Tobey: One other question. Has the breakage figure risen, based upon positions that have been replaced and maybe …
Mrs. Ouimet: I could find out for you.
President Tobey: Maybe it's salaries that have been … you know, someone had left at a $90,000.00 and replaced at $70,000.00. What's the current status of that? Can you provide that?
Mrs. Ouimet: That, I would have to find out. I don't' have that number.
President Tobey: Okay, because maybe there's additional breakage that would be applied towards this too so…
Mr. Greenbaum: Could you make a call right now? I'm just kidding.
Mrs. Ouimet: I don't have my phone. It's shut off; I was supposed to shut it off…
President Tobey: Anyone else from the Public?
Mr. Ireland: Can I just follow up on her crossing guard…
President Tobey: Yes, please.
Mr. Ireland: Just know the piece of government and the bureaucracy, and to have parents, which is a wonderful idea, available on day one to at least, you know, at some of the hot spots that you might think… I'm sure there are, some sort of State regulations, you know training or safety checks, police checks. Can that process possibly accelerate so you can start that safety check process on parent volunteers prior to day one? Find out how long it might take so they can be ready to go on day one.
Mr. Sohl: I made a note to add that to the item, to talk to the Chief about.
Mr. Perkins: It's a good idea.
Mr. Mania: It's a good point.
President Tobey: They're certainly other variables as Mrs. Lashway just mentioned. It could be insurance concerns too so being that it's almost mid July we need to move pretty quickly on that.
Mrs. Labow: If they have to do a background check, that's like four to eight weeks I think, for … if you have to do that too so it's very time consuming.
Mr. Roman: Let's not ask the Girl Scouts to do it.
President Tobey: Alright, Mr. Sohl, please keep us posted, thank you. Anyone else from the Public? Okay, seeing none, any Council Comments?
Mr. Perkins: Thank you Mr. President. There are just two things which are good news. One is, if anybody noticed, before if they looked outside in the hallways, they were dark. Bill, congratulations, I know the building has motion sensors in the common corridors now.
Mrs. Labow: Yay.
Mr. Perkins: We are doing our part and that all goes towards, back towards the State, obviously, to get our 25% money back which is a good thing and also helps us save electric. A little update on the senior picnic, it is next Thursday, July 22 nd . I will be one of the staff again this year in our hard economic times to provide the seniors with the same level that we had given them last year, I've made a personal donation of $500.00 to the cause.
Mrs. Labow: What time is it Ray?
Mr. Perkins: It starts at 9:00 a.m.
Mrs. Labow: Oh yeah?
Mr. Perkins: Yes, and that's it. I have to give the check to Sherry I guess again, like I did last time with the training thing. Just Mount Olive Township?
Mrs. Maniscalco: Yes.
President Tobey: Thank you Mr. Perkins.
Mr. Mania: There's going to be ham and eggs there at 9:00a.m. right, no burgers right?
Mr. Perkins: I gave out donuts last year.
President Tobey: Is there any other Council comments? Seeing none, I'll accept a motion to adjourn.
Motion was made and seconded, all in favor and none opposed, the meeting was adjourned at 7:49pm.
Phil Tobey, Council President
I, Michelle Masser, Deputy Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes is a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on July 27, 2010.
Michelle Masser, Deputy Township Clerk