TOWNSHIP COUNCIL PUBLIC MEETING MINUTES - January 17, 2012

 

The Public Meeting of the Mount Olive Township Council was called to Order at 7:55 pm by Council President Roman.

 

OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT

 

Mrs. Lashway: According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Daily Record. Notice has been posted at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive Township, New Jersey and notices were sent to those requesting the same.

 

ROLL CALL

 

Present: Mr. Nicastro, Mr. Roman, Mr. Walsh, Mrs. Labow, Mr. Ferrante

 

Absent: Mr. Mania, Mr. Perkins

 

Also Present: Sherry Maniscalco, CFO; Sean Canning, Business Administrator; Fred Semrau, Township Attorney; Lisa Lashway, Township Clerk; Mayor Rob Greenbaum

 

President Roman: We are on to Approval of Previous Minutes. Mr. Ferrante.

 

APPROVAL OF MINUTES OF PREVIOUS MEETINGS

 

Dec. 20, 2011, WS, & PM (absent – none)

Dec. 28, 2011 Special PM (Mr. Tobey & Mr. Ferrante – absent)

 

Mr. Ferrante: I move to approve the Minutes of December 20, 2011, and December 28, 2011.

 

President Roman: Also we need to add January 3, 2012, the Reorg. Meeting. Can I get a second?

 

Mr. Ferrante: So moved.

 

Mrs. Labow: Second.

 

President Roman: Can I get a Roll Call?

 

Mr. Semrau: Were you both (Mr. Ferrante and Mr. Nicastro) at the meetings actually?

 

Mr. Nicastro: Yes.

 

Mr. Semrau: If you were at the meetings, this is just the public portion of the meeting?

 

Mrs. Lashway: They weren't on Council.

 

Mr. Semrau: But if they are at the meetings, they can still ratify the Minutes. So if you were at the

meetings and you've read the Minutes, and you are in accord with them being that you are now on

Council, you can vote in the affirmative.

 

ROLL CALL: Passed with the exception Mr. Ferrante abstained from the December 28, 2012, meeting. Mr. Nicastro voted in favor of the Minutes of all meetings.

 

Mr. Ferrante: I was absent on the 28 th .

Mrs. Lashway: We still have four for the 28 th .

 

President Roman: We have 40 pieces of Correspondence. Does anyone have any questions, comments?

 

CORRESPONDENCE

 

LETTERS FROM RESIDENTS/ORGANIZATIONS

 

  1. E-mail received December 27, 2011, from Adrienne Kaczynski regarding Stormwater Management Education – Musconetcong Watershed Association. PDF Correspondence

 

  1. E-mail received January 10, 2012, from North Jersey RC & D regarding NJRC&D Updates. PDF Correspondence
  1. E-mail received January 12, 2012, from NJ Future Facts regarding Is Route 1 a Street or a Road? PDF Correspondence

 

ORDINANCES / RESOLUTIONS / CORRESPONDENCE FROM OTHER TOWNS

 

  1. Resolution received December 22, 2011, from the Township of Readington regarding Forest Harvest on State Land. PDF Correspondence

 

LEAGUE OF MUNICIPALITIES

 

  1. E-mail received December 19, 2011, from the New Jersey State League of Municipalities regarding NJLM's 2012 State Legislative Priorities and Legislative Alert – Bills on the Governor's Desk. PDF Correspondence

  1. E-mail received December 21, 2011, from the New Jersey State League of Municipalities regarding Governor Signs Transitional Aid Restoration Bill, Sustainable Jersey Bootcamp Webinar, 20 th Annual Mayor's Legislative Day, and Upcoming League Seminar. PDF Correspondence

 

  1. E-mail received December 22, 2011, from the New Jersey State League of Municipalities regarding Two Upcoming League Seminars. PDF Correspondence

 

  1. E-mail received December 27, 2011, from the New Jersey State League of Municipalities regarding Update on Recent Council on Local Mandates Case, Educational Foundation – Land Use Controls and Recreational Reails Programs. PDF Correspondence

 

  1. E-mail received December 28, 2011, from the New Jersey State League of Municipalities regarding Upcoming League Seminars. PDF Correspondence

 

  1. E-mail received December 29, 2011, from the New Jersey State League of Municipalities regarding Upcoming League Seminar. PDF Correspondence

 

11. E-mail received December 31, 2011, from the New Jersey State League of Municipalities regarding Mayor's Newsline – January 2012. PDF Correspondence

 

•  Registration information received January 3, 2012, from the Morris County League of Municipalities regarding the Election of 2012 Officers. PDF Correspondence

 

•  E-mail received January 5, 2012, from the New Jersey State League of Municipalities regarding DLGS Issues Guidance on CY 2012, Join the Mayor's Wellness Campaign TODAY, CEU Tracking System for League Conference Sessions, January Grant Page Posted and Upcoming League Seminar. PDF Correspondence

 

•  E-mail received January 5, 2012, from the New Jersey State League of Municipalities regarding Important League Survey on Unused Sick and Vacation Time. PDF Correspondence

 

•  E-mail received January 6, 2012, from the New Jersey State League of Municipalities regarding Last Voting Session of the 214 th Legislative Session. PDF Correspondence

 

•  E-mail received January 9, 2012, from the New Jersey State League of Municipalities regarding 20 th Annual Mayor's Legislative Day. PDF Correspondence

 

•  E-mail received January 10, 2012, from the New Jersey State League of Municipalities regarding Two Upcoming league Seminars. PDF Correspondence

 

•  E-mail received January 10, 2012, from the New Jersey State League of Municipalities regarding Governor Conditionally Vetoed Legislation B.I., State of State Address Postponed, Governor Signs Legislation and Bills on the Governor's Desk. PDF Correspondence

 

•  E-mail received January 11, 2012, from the New Jersey State League of Municipalities regarding US Senate Committee Field Hearing. PDF Correspondence

 

•  E-mail received January 11, 2012, from the New Jersey State League of Municipalities regarding CANCELLED US Senate Subcommittee hearing CANCELLED. PDF Correspondence

 

•  E-mail received January 12, 2012, from the New Jersey State League of Municipalities regarding Correction to Link for S-463 / A-915 mayors Letter from January 10 Bills on the Governor's Desk. PDF Correspondence

 

•  E-mail received January 12, 2012, from the New Jersey State League of Municipalities regarding Federal Road Sign Standards Update and Upcoming League Seminar. PDF Correspondence

 

DEP / DOT / LOI / HIGHLANDS / EPA / DEPT. OF AGRICULTURE / ABC / BIDS

 

•  Letter received December 19, 2011, from Envirotrac regarding Biennial Certification, Monitoring Report for a Groundwater Classification Exception Area for Former BP Service Station No. 61, located at Route 46 & Mount Olive Road. PDF Correspondence

 

•  Letter received December 19, 2011, from the State of New Jersey, Department of Environmental Protection regarding a Construction Permit for the Stanhope Water Department. PDF Correspondence

 

•  E-mail received December 21, 2011, from Chris Ross regarding a Public Notice. PDF Correspondence

 

•  E-mail received December 22, 2011, from the State of New Jersey, Department of Environmental Protection regarding NJDEP Press Release – Federal Grants Awarded for NJ Trails Projects. PDF Correspondence

 

•  Letter received December 22, 2011, from Thomas Norkevich regarding Withdrawing – Freshwater Wetland General Permit 10A and Requesting Freshwater Wetland General Permit 10 B, Minor Road Closing for Robert Laferrara Block 5800, Lot 17. (Proposed Building Lot at the vicinity of Bennet Road) PDF Correspondence

 

•  Letter received January 3, 2012, from the State of New Jersey, Department of Environmental Protection regarding Clarification of Highlands Applicability Determination for Morris Habitat, Block 1300, Lot 44 (24 Lozier Road) PDF Correspondence

 

•  E-mail received January 5, 2012, from the State of New Jersey, Department of State, Office for Planning Advocacy regarding Six Public Hearings for the draft final State Plan: New Jersey's State Development and Redevelopment Plan. PDF Correspondence

 

•  Letter received January 9, 2012, from the State of New Jersey, Department of Environmental Protection regarding No Further Action Letter for BL 3606 Lot 38 (24 Carson Road.) PDF Correspondence

 

•  E-mail received January 12, 2012, from the State of New Jersey, Department of Environmental Protection regarding NJDEP Press Release – NJDEP Urges All Homeowners to Check for Radon. PDF Correspondence

 

•  Letter received January 12, 2012, from the State of New Jersey, Department of Environmental Protection regarding Lozier Estates, Block 2801 Lot 14 (80 Lozier Road.) PDF Correspondence

 

•  Letter received January 12, 2012, from the State of New Jersey, Department of Environmental Protection regarding Morris Habitat, Block 1300, Lot 44 (24 Lozier Road.) PDF Correspondence

•  E-mail received January 12, 2012, from the State of New Jersey, Department of Environmental Protection regarding NJDEP Press Release – NJ Transit Overhauls Diesel Bus Fleet. PDF Correspondence

 

MUA / MSA

 

•  Report received December 29, 2011, from the Musconetcong Sewerage Authority regarding the MSA Budget and a breakdown of the Municipal Charges for 2012. PDF Correspondence

 

DCA

 

•  Registration information received December 20, 2011, from the Department of Community Affairs regarding Professional Development Seminars: Budget Updates. PDF Correspondence

 

•  Local Finance Notice received December 28, 2011, from the Department of Community Affairs. PDF Correspondence

 

•  E-mail received January 11, 2012, from the Department of Community Affairs regarding GovConnect Update: January 11, 2012. PDF Correspondence

 

BANKRUPTCY

 

•  Bankruptcy Notice received December 30, 2012, from the United State Bankruptcy Court, Southern District of New York regarding the The Great Atlantic & Pacific Tea Company, Inc. PDF Correspondence

 

TORT CLAIMS

•  Notice of Tort Claim received December 29, 2012, from the law office of Jennifer O'Grady McLoughlin regarding Puello v. Township. PDF Correspondence

 

ORDINANCES FOR PUBLIC HEAR ING

 

President Roman: Seeing none, we are on to Ordinances for Public Hearing. I open the hearing to the public on:

 

Ord.#1-2012 Refunding Bond Ordinance of the Township of Mount Olive, in the County of Morris, New Jersey, Providing for the Refunding of all or a Portion of General Improvement Bonds, Series 2003 and General Improvement Bonds, Series 2004, Appropriating $4,200,000 Therefor and Authorizing the Issuance by the Township of General Improvement Refunding Bonds in the Aggregate Principal Amount of Not Exceeding $4,200,00 for Financing the Cost Thereof. (previously #35-2011)

 

President Roman: Mr. Nicastro.

 

Mr. Nicastro : Yes, I move for adoption and final passage of Ord. #1-2012.

 

President Roman: Forgive me, I skipped over a step. Is there anyone from the public that wishes to be

heard? Seeing none, it's been…

 

Mrs. Labow: Second.

 

President Roman: Is there any Council discussion? Seeing none, Roll Call.

 

ROLL CALL: Passed Unanimously

 

President Roman: Ordinance #1-2012 is passed on second reading and I hereby direct the Clerk to

forward a copy of same to the Mayor and publish the notice of adoption as required by law. I open the

hearing to the public on:

 

Ord.#2-2012 An Ordinance of the Township Council of the Township of Mount Olive Establishing Water and Sewer Service Rates Within the Township for All Bills Mailed After 1/1/12. (previously #36-2011)

 

President Roman: Is there anyone from the public? Seeing none, Mr. Walsh.

 

Mr. Walsh: Yes, I move for adoption and final passage of Ord. #2-2012.

 

Mrs. Labow: Second.

 

President Roman: It's been moved and seconded. Any Council discussion? Seeing none, Roll Call.

 

ROLL CALL: Passed Unanimously

 

President Roman: Ordinance #2-2012 is passed on second reading and I hereby direct the Clerk to

forward a copy of same to the Mayor and publish the notice of adoption as required by law. We are on to

Ordinances for First Reading with a second reading of January 31, 2012.

 

ORDINANCES FOR FIRST READING (2 nd reading 1/31/2012)

 

President Roman: The next item on the Agenda for First Reading is:

Ord.#3-2012 An Ordinance of the Township of Mount Olive Amending Ordinance #8-2011 Which Established Salaries for the Mayor, Council, Department Heads, Supervisory Personnel and Employees of the Township Clerk's Office.

 

President Roman: Mrs. Labow.

 

Mrs. Labow: Yes, thank you Mr. President. I move that Ord. #3-2012 be introduced by title and passed on first reading and that a meeting be held on January 31, 2012, at 7:00 p.m. at the Municipal Building, 204 Flanders-Drakestown Road, Budd Lake, NJ, for a public hearing, consideration of second reading and passage of said Ordinance and that the Clerk be directed to publish, post and make available said Ordinance in accordance with the requirements of the law.

 

Mr. Walsh: Second.

 

President Roman: It's been moved and seconded. Is there any Council discussion? Seeing none, Roll Call.

 

ROLL CALL: Passed Unanimously

 

President Roman: The next item on the Agenda for First Reading is:

 

Ord.#4-2012 An Ordinance of the Township Council of the Township of Mount Olive, County of Morris, State of New Jersey Vacating a Portion of South Rose Lane.

 

President Roman: Mr. Ferrante.

 

Mr. Ferrante: Thank you Council President. I move that Ord. #3-2012 be introduced by title and passed on first reading and that a meeting be held on January 31, 2012, at 7:00 p.m. at the Municipal Building, 204 Flanders-Drakestown Road, Budd Lake, NJ, for a public hearing, consideration of second reading and passage of said Ordinance and that the Clerk be directed to publish, post and make available said Ordinance in accordance with the requirements of the law.

 

Mr. Nicastro: Second.

 

President Roman: It's been moved and seconded. Any Council discussion? Seeing none, Roll Call.

 

ROLL CALL: Passed Unanimously

 

President Roman: The next item for First Reading is:

 

Ord.#5-2012 An Ordinance of the Township Council of the Township of Mount Olive Established Re creation Fees for Various Township-Sponsored Recreational Activities.

 

President Roman: Mrs. Labow.

 

Mrs. Labow: Thank you Mr. President. I move that Ord. #3-2012 be introduced by title and passed on first reading and that a meeting be held on January 31, 2012, at 7:00 p.m. at the Municipal Building, 204 Flanders-Drakestown Road, Budd Lake, NJ, for a public hearing, consideration of second reading and passage of said Ordinance and that the Clerk be directed to publish, post and make available said Ordinance in accordance with the requirements of the law.

 

President Roman: Can I get a second?

 

Mr. Ferrante: Second.

 

President Roman: It's been moved and seconded. Any Council discussion? Seeing none, Roll Call.

 

ROLL CALL: Passed Unanimously

 

President Roman: We are on to Consent Resolutions:

 

CONSENT RESOLUTIONS AGENDA:

Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately. Having said that, is there anyone who wishes to move any Consent Resolution to Non-Consent?

 

Mrs. Lashway: Number eleven is removed so it is just one through ten.

 

President Roman: Seeing none, Mr. Nicastro, would you be so kind.

 

CONSENT RESOLUTIONS

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing the Appointment of Sean Canning as the Township Business Administrator. PDF Resolution

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing the Use of Various Purchasing Contracts. PDF Resolution

 

•  Resolution of the Township Council of the Township of Mount Olive Authorizing an Increase of the Bid Threshold. PDF Resolution

 

•  Resolution of the Township Council of the Township of Mount Olive Approving a Vendor Service Contract on a “Non-Fair and Open” Basis Pursuant to the “Pay to Play” Law. (Security Controls) PDF Resolution

 

•  Resolution Determining the Form and Other Details of Not to Exceed $4,200,000 of General Improvement Refunding Bonds of the Township of Mount Olive, in the County of Morris, New Jersey or Such Other Amount as Determined by the Chief Finanical Officer to Accomplish the Refunding of the Terms Approved by the Local Finance Board Consistent with the Refunding with the Refunding Provision of the Internal Revenue Code and Providing for the Sale and the Delivery of Such Bonds to RBC Capital Markets. PDF Resolution

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing the Cancellation of Taxes on Block 4400 Lot 10, 157 Flanders Road. PDF Resolution

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing a Lease Agreement with the County of Morris for the Rental Space Known as the Nutrition Site at the Mount Olive Senior Center for the Year 2012. PDF Resolution

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing Payment Certificate No. 1 in Connection with the Flanders Well #2 Process Upgrades. PDF Resolution

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing the Distribution of $50,000 to Morris Habitat for Humanity to Assist in the Development of a Three Bedroom Single Family Dwelling on Property Known as Block 9.01, Lot 3512, 4 Hatakawana Terrace, Budd Lake and to Authorize an Amendment to the Township's Third Round Spending Plan to Incorporate Said Property as an Affordable Family Unit Towards the Township's Third Round Affordable Housing Obligation. PDF Resolution

 

•  Resolution of the Township Council of Mount Olive Authorizing Release of Performance Bond for Woodfield IIIB (revised from 12/20/11 resolution). PDF Resolution

 

  1. Resolution of the Township Council of the Township of Mount Olive Authorizing a 2012 Merit Award for the Director of Health/Health Officer. PDF Resolution* added –REMOVED

 

Mr. Nicastro: Sure, I move Consent Resolutions one through ten.

 

Mr. Walsh: Second.

 

Mr. Semrau: Council President, just with respect to Resolution number one, it's Sean Canning, Administrator of Mount Olive Township. It had said Montville, a typographical error, apologies.

 

President Roman: Are you sure you don't want to take that offer? It might be more?

 

Mr. Canning: No, no, I'm very happy here.

 

President Roman: Okay, it's been moved and seconded.

 

Mayor Greenbaum: You might try a different town though Montville is probably not the right town.

 

President Roman: Roll Call.

 

ROLL CALL: Passed Unanimously

 

PUBLIC PORTION ON CONSENT RESOLUTIONS

 

President Roman: Rather belatedly I skipped over a portion. Is there anyone from the Public that wishes to be heard on the Consent Resolutions? Thank goodness.

 

RESOLUTIONS NON-CONSENT

 

President Roman: We are on to Non-Consent of which there are none.

 

PUBLIC PORTION ON INDIVIDUAL RESOLUTIONS

 

COUNCIL COMMENTS ON INDIVIDUAL RESOLUTIONS

 

ROLL CALL

 

President Roman: We are up to Consent Motions. Mr. Walsh.

 

CONSENT MOTIONS

 

  1. Approval of Raffle Application #2430 for Sandshore Home and School Partnership; Raffle Application #2331 & #2432 for MOHS Band Booster Association; and Raffle Application #2433 for DAWN Center for Independent Living.
  2. Appointment of Councilmember and Mayor's Alternate to the Open Space Committee.
  3. Bill List. PDF Bill List

 

Mr. Walsh: I'm sorry. Oh yes, I move Consent Motions one through three.

 

Mrs. Labow: Second.

 

President Roman: It's been moved and seconded.

 

Mrs. Labow: Do we have to say what number two is for the record?

 

President Roman: Yes.

 

Mrs. Labow: So number two, it's going to be John Ferrante.

 

Mr. Walsh: Okay, number two as the appointment to the Open Space Committee, it will be John Ferrante and Gray Tuttle.

 

President Roman: And Gray Tuttle will be the Mayor's Alternate.

 

Mr. Semrau: Mayor, just for the record, that's your appointment.

 

Mayor Greenbaum: Yes, thank you.

 

President Roman: And is there any questions from the public from the Bill List? Seeing none, can I get a Roll Call?

 

ROLL CALL: Passed Unanimously

 

President Roman: Okay, we are on to Administrative Reports. Mr. Canning, do you have anything?

 

ADMINISTRATIVE REPORTS

 

Mayor Greenbaum: I'm going to start actually Alex.

 

President Roman: Okay.

 

Mayor Greenbaum: Well I'm going to let Sean speak to the substance of the Administrative Report. Not unlike the kudos I gave to Sherry, Sean has been working diligently. He started actually with the Township several weeks prior to his appointment in terms of getting to know the issues, getting to start working on the issues. In 17 days of actually being the Business Administrator, we've already begun to tackle many of the issues which have plagued this Town for a number of years and his energy, his drive and his determination to complete the tasks should not go unnoticed. So at this point I would just turn it over to Sean to talk about a few of the issues that we've been working on. The original list of items that we had to bring to the Council's attention had to be shortened in the interest of not having this meeting go for hours beyond the timeframe we normally set. So, Sean, it's all yours.

 

Mr. Canning: Thank you Mayor. I started to get a reputation and maybe I should drink decaf. I'll have to consider that.

 

President Roman: Don't worry, after a little while it's going to be something else they are going to ask you to drink.

 

Mr. Canning: Just four brief items. We have a lot of initiatives going but there are four things that I just wanted to bring forward tonight. As we kind of touched upon before, we are very close to implementing a 311 responsive government type of system and we will be bringing that forth more in discussion at upcoming meetings but in essence the responsive government system, we are going to have a reporting link on the website and the policy that is going to be held in house is department heads are going to be strictly charged with three business days we have to either solve a problem and then contact the resident back that the problem is solved or many times it's a longer term solve. We are going to contact that resident. We are going to try and get a web based reporting system where they can actually track their complaint and keep them informed. It's been successful other places that it's been tried so we are heading in that direction. Also, in house monthly reports - we are going to start getting monthly reports from all of the departments, the good things, the challenges, personnel, capital, any over time tracking – that sort of thing. We are starting to do long range strategic planning, not just this year in terms of personnel, capital, SWOT analysis, you know, strengths, weaknesses, opportunities and threats but we want to take a look at a longer term approach through 2015 and be with the budget and plan accordingly for personnel, attrition, capital costs. Lastly, I'm a big proponent of surplus auctions using online methods such GovDeals which is already a State contract. We are going to try implementing the concept of one in, one out. So if it is a large piece of property that goes in to a department, unless there is some justification, we want as a Township to be able to either reutilize that piece of property in another department rather than buying new or sell it as surplus. At the last location I was at we were able to recoup over $30,000 back into the General Revenue Fund in one year just through cars, computers. There is always excess surplus property. Those are just some of the initiatives we are working on and we will be bringing you more in coming meetings.

 

Mrs. Labow: Great! Perfect!

 

President Roman: Anything else from the Administration?

 

Mayor Greenbaum: No, that's it for this evening.

President Roman: We are on to Old Business. Any? Mrs. Labow.

 

OLD BUSINESS

 

Mrs. Labow: Thank you. I just want to bring up that a couple months back we had talked about having an ordinance where any of the groups that needed to get raffle application licenses approved that it would just be done with the Clerk as it is done in many other towns and is allowed through the State. Actually, the State encourages it and through a complaint that was made by a resident, the whole thing was put on hold. I've met with the inspector. I saw him Friday morning at the High School with Principal Stansberry and the first thing he said was, Colleen, just bring it back. I'm sorry I spoke in error. I didn't realize it was going to delay everything. The parents who were there, they said it takes, it could be up to two more weeks before they can start their fundraising events. So I sent an email out over the weekend. I don't know how many of you had a chance to look at it. So for the next Council meeting, I would like to bring that ordinance back and be able to give all of our groups in town an opportunity, and actually other towns come if they are going to hold an event in town. It would help them expedite their fundraising activities. I know a couple people had complained that they actually had to wait and they had to hold off on selling tickets because…they kind of came in on a Wednesday, we met on Tuesday and they had to wait two more weeks. So if we have inclement weather and have to cancel a meeting for some reason, they could be delayed by a whole month. It's the section under Motions where we approve the raffle applications, that's what I'm proposing that our Township Clerk just approve them and they just move on to the next step. Can we have that on for the next meeting?

 

President Roman & Mrs. Lashway: Yes.

 

Mrs. Labow: So we will do the advertising in plenty of time?

 

Mrs. Lashway: I'm going to put it on for First Reading at the next meeting.

 

Mrs. Labow: Right, great, thank you.

 

President Roman: Is there any other Old Business? Mr. Quinn, while I have you here could I get a progress on the lacrosse fields? And Mr. Lynch.

 

Mr. Quinn: What we have left to do with one of the projects is running the water and the electricity from the restrooms down to where the lacrosse concession stand is going to go. We started the process by installing a meter inside of the hut so we just have the outside lines to get in under the ground. We are shooting to try and get that done before Spring gets in. We'll see how the Winter goes. Other than that, Jimmy will brief you on the field work and the rest of the status of the field.

 

Mr. Lynch: With regards to the field lacrosse did use, that field for practice this fall, it was actually used the first weekend of the soccer tournament as if things weren't crazy enough at Turkey Brook. They were happy with the playing surface. Obviously there's going to be work to be done in the Spring. Rocks will heave through the ground and we'll be out there addressing that again. We will be seeding, we will be fertilizing, aerifyin g as needed but they have used it. They seem happy with it. We are working on some parking issues. I am going to try and schedule with Gene Buczynski and Mr. Quinn. We just have to look at some impervious ratios up there to make sure we are within our allocation of impervious coverage and we will develop the parking. I've spoken with Sergeant VanNess from our traffic bureau. We have a tentative traffic plan that was laid out when one of my former employees, John Geiger, was back in his interim employment basis last fall. John was very knowledgeable in parking and traffic movement issues with his Port Authority tenure. So we anticipate really everything now falling into place. Like I said, the biggest thing was for Tim getting water and sewer and all of the mechanical issues stubbed in and out of the building where the baseball tower is. So now it is a matter of running it down to where they want their concession stand and laying in the last issues of parking infrastructure. I have to update, I just got an email from the president, Joe Gates, of lacrosse. I will updating him as well with what Tim has just given you and what I've given you and we will move forward into Spring from there. Really, we look forward to seeing lacrosse up there this spring. Their concession stand should be an asset to them and truly Turkey Brook will hopefully be their home field now.

 

President Roman: I would like to be copied on that email to Mr. Gates. Now the parking, are they going to have adequate parking?

 

Mr. Lynch: Yes, I've spoken with Joe Gates. We discussed this in a meeting, I believe it was the last mutual facilities meeting Mr. Gates was at in the Fall. Long term, obviously we need, we are returning the carnival this year as well at Turkey Brook as you know. Parking will be around 125 vehicles to start for the season. At a lacrosse game, typically, you need room for about 35 to 42 cars for the home team and the away team. That will give us the ability, essentially, to have a game being played with those vehicles parked, the next set of vehicles come in for the next game and if we had to, a third set for any unforeseen reason. So we are planning not just for, okay we can do two sets of cars. If we have more spectators show up or whatever, we are trying to plan that and then we are going to be looking again when I sit with Gene to look at additional parking around the park so we can eventually maximize what we have but it seems like everything we have laid out and discussed over what, an 18 month process now in terms of warm up areas, fencing, spectator areas, parking, it's all laying out appropriately. So really it's, it's been a slower process than I had hoped but it is working out very well and I think they are going to have an outstanding facility.

 

President Roman: Excellent. Mr. Mayor, you have something?

 

Mayor Greenbaum: Actually Sean wanted to update you on Blue Atlas.

 

Mrs. Labow: I was going to ask that question.

 

Mr. Canning: Blue Atlas, there's two fields in question there and for the upper field, they have all the permitting that is required except for the soil conservation permit. In speaking with Kathy Murphy on this issue as well as with Tim, they are set to go. If they get that permit, that upper field can get moving. It's the lower field that they are still waiting for the wetlands permitting issues. So we are hoping that they are going to attack one field at a time instead of waiting for…because there is a concern that the upper field permits may expire before they are ready for the lower.

 

Mayor Greenbaum: While we are on the subject of field usage, there are two other issues that have arisen which we are going to have to deal with in one fashion or another, not dealing with lacrosse. The first is as you will see in my budget, I've included money for putting in a turf soccer field up at Turkey Brook on one of the back fields that soccer built, not one of the original four but field number five which is closer to Sunset Drive. In the budget there is a $50,000.00 revenue number which will be contributed by the Soccer Club towards the bonding process with all of the costs of the field implementation purchase being borne by the Soccer Club. So, in essence, it is going to be a user based improvement to Turkey Brook Park, a significant user based improvement. The second issue I would bring to Council's attention at this time is that due to a decision of the Board of Education, probably later than sooner, we may lose the use of the baseball field behind the Budd Lake Administration building. I had a meeting today with Mike Mancini from baseball. We are looking at, also attended by both Tim and Jim and Sean, and we are looking at long term planning in the event that we do lose that field which is an extremely important field to baseball for a number of different reasons. It's lit, it's dry. We are also meeting with Mike Mancini today. We talked about potential short term fixes to some of the flooding issues that we have at Turkey Brook to try and get those fields more usable during the wet season. So we are working on all of the field issues for all of the different clubs at this point.

 

President Roman: At this time, can you indicate why those fields, Budd Lake field, would be lost?

 

Mayor Greenbaum: I was advised that the Administration has decided that they are looking to sell the Administration building and to the extent that the building is sold, potentially we could lose the use of the field.

 

President Roman: Mr. Ferrante, I mean Mr. Walsh.

 

Mr. Walsh: We do have the same hairline.

 

President Roman: I'm biased. I can't, you guys all look alike.

 

Mr. Walsh: This is actually a very serious problem and I want to make Sean aware of it and it is one thing we've talked about once before and we really need to do this at Turkey Brook. Remember, Jim, we talked about how around the playground there is kind of like a two-third fence and that there was some fencing that we saved from before. What's going to happen? I've had kids out there. I've talked to some of the other parents there. When a little child is playing in the playground, they get off the swing and they can dart right out in to the cars. They are not protected and we are going to get, a kid is going to get hurt, or God forbid, even worse. We've got to get that surrounded because what you could do, you don't want to lock it but at least make it so that it is surrounded by fence and you can just open and close it so it at least slows them down a bit because the moms are all talking. They are all standing there scared to death. If they look away for one second that five year old will hop off and dart. It happens all the time and they are running after them. If it's crowded, you see them running after them all the time.

 

Mayor Greenbaum: Sean noted your concern and we'll get back to you on it.

 

Mr. Walsh: Okay, I'd like to, I think we have the fence. Do we, Jim, still?

 

Mr. Lynch: What happened was, just to give the Council, if I may, the background on this. Years ago when the playground was expanded by the Park Partners and the swing sets were installed, the fence at one point did have that side on it. It was consciously taken down. What we have to do is, we have to be able to access now with a wheel loader to get the wood carpet in.

 

Mr. Walsh: The floor, right.

 

Mr. Lynch: Without going too far into it tonight, what I will do is I will sit with Mr. Quinn and Mr. Canning and we will come up with a plan. I have some ideas on how to possibly either recycle some of the fence material we did salvage when we had to take it down or some other options that will provide a child protective barrier to the parking lot. I do have some ideas on that and I'll develop that, flush that out and we'll move it forward.

 

Mr. Walsh: Thank you so much. Thank you.

 

Mr. Lynch: Okay.

 

President Roman: Anybody else with Old Business? New Business?

 

NEW BUSINESS - none

 

President Roman: Legal Matters?

 

LEGAL MATTERS

 

Mr. Semrau: Thank you Council President. One of the things we are involved in right now, the Assessor Jack Marchione and Barry Krauser, have been attempting to resolve favorably some of the tax appeals that are pending. When I say that, they are looking into 2012 to address the values and successfully have been able to dispose of some prior years that are under appeal. I'll speak to Jack but I'm sure we will put together a summary, but again, notwithstanding the way the market conditions are, there's been some real favorable and some well intended work at this time of year. It's mindful of the fact that if you adjust values for this year's tax book, you are not refunding monies for prior years. When you refund for the prior years, you are in effect giving back money that really should have been refunded by the Board of Education because you don't get to get that money back. They pay in to the Board of Education and then you actually refund that money. So a $10,000.00 refund, $3,000.00 you are stuck with paying that freight. You don't get credit to the Board. So I will give you a summary of that good work. The open space acquisitions, Kathy Murphy has bombarded us with about four different acquisitions that we are working on and everything seems to be going fine. Each one has a few different issues but we should bring those to a conclusion. At the next meeting, I will give you an update on some of the litigation that the Township has. Two of the cases are actually to collect funds from various property owners and as the Mayor indicated, with respect to the turf field, we've been asked to put together an agreement with the Soccer Club going forward for that field. The only other thing I wanted to mention, we have a new attorney in our law firm. He is here this evening. I won't ask you to guess where he is. It's Michael Augello and he is someone that John and I thought very highly of. He comes with experience working for a Clerkship in Superior Court over in Bergen County and highly regarded. He spent two years at a law firm that did a lot of public entity defense work and he spent time also working at a law firm that provided a lot of public representation, public entity representation. So Michael is here this evening and I think you will see him an awful lot because we want to make sure we provide service to you as a team and a law firm. That's Michael Augello and that's my report. Thank you Council President.

 

President Roman: Fred, regarding the soccer field, it has been talked about from other organizations that soccer seems to have a strangle hold on their fields and that when the fields are available that they are less, not inclined as some would like to allow other organizations or groups to be able to use it. Notwithstanding that they will be footing the bill for this new turf field, I would like somewhere in there to at least be some sort of consideration since it's technically a public field that they do not have the ability to bar completely from any organization for maybe a…

 

Mr. Semrau: I think that's going to be addressed in some form because the Administrator has already given me some of the guidelines as to the use of the field going forward and that will come before you for input and also the agreement has to be approved by Green Acres. So it is certainly going to be in the interest of the public as a whole being mindful of the fact that the Soccer Club is going to be, you know, funding the actual construction but you will have that opportunity to see if you are satisfied with that language.

 

President Roman: And I'm sure I speak on behalf of the Council, probably the whole Township as far as being extremely grateful for their generous efforts. Okay, we are on to Council Reports. I have nothing for Recreation. Mr. Perkins is absent. Mr. Walsh

 

COUNCIL REPORTS

Recreation Liaison Report – A. Roman

Board of Health Report – R. Perkins

Planning Board Report – P. Walsh

 

Mr. Walsh: Yes, we had a Planning Board Reorganization meeting. It went very well. So you will make note of that.

 

Open Space Committee Report – ________

Legislative Committee Report – P. Walsh & R. Perkins

 

Mr. Walsh: As far as Legislative Committee, I want to let everybody know that I actually toured the State House. Assemblyman Gary Chiusano and Allison McHose were kind enough to give me a tour during one of their big voting days. I'd also like to make note, unfortunately, Assemblyman Alex DeCroce passed away. I'm sure most of us know that. On behalf of the Township, I'd like to express our condolences to his wife and their family. I even saw him that day and it was very sad. That night he collapsed of a heart attack. We are very lucky to have the Assembly people and Senators for this District that we have. If ever you need to contact them, let me know or just contact them directly. They are very in tuned as to the problems we have with property taxes and State Aid for the suburbs and there's a lot that they are trying to do behind the scenes. I saw firsthand. They are up against a lot of opposition in this State. It's a tough State for a number of reasons. I could sit here all day and talk about that but it was a great experience and I would like for the record to thank Assemblyman Gary Chiusano especially for that. Thank you.

 

President Roman: Do you have anything on Board of Education?

 

Board of Education Liaison Report – P. Walsh

 

Mr. Walsh: I will be going to my first meeting on Monday.

 

President Roman: Who is the Chairman of the Planning Board? Has there been any change?

 

Mr. Walsh: No, it's still Howie Weiss.

 

President Roman: Alright. Pride Committee. Mrs. Labow?

 

Pride Committee Report – C. Labow

 

Mrs. Labow: We meet next week.

 

President Roman: Mr. Ferrante, do you have anything?

 

Lake/Environment Issues Committee – J. Ferrante

Library Board Liaison – J. Ferrante

 

Mr. Ferrante: I went to the Reorg. Meeting for the Library Board. Steve Bedell is now the President, Brian Schaechter is Vice President and Alvin Melveger is the Treasurer. One of the big items on the Agenda the other day was the, due to increase in expenses and reduction of their budget over the past few years, they've had to lay off their child librarian and they are reducing a full time employee to a part time. So it was a bit of an emotional meeting. They had about 30 of their librarian staff there but they said it was actually their first time ever having to lay off someone due to budget issues.

 

President Roman: Been there, done that. Anything else?

 

Mr. Ferrante: That's all.

 

President Roman: Mr. Nicastro.

 

Safety Committee Liaison – J. Nicastro

Economic Development Committee Report – J. Nicastro

 

Mr. Nicastro: No Safety Committee Meeting yet but we had our first Economic Development Committee which the Mayor was in attendance as well. Things, it was an organizational type meeting which was very good. It seems that the Committee is in the same direction as the Council, being very proactive, as the Administration rather, proactive with businesses. In fact, they are looking to meet with a lot of the businesses just to let them know that we are there, see what kind of things they can do and if they are looking for an expansion and stuff. Also, try and meet with some of the landlords and land owners to see if there is anything we can do to help them facilitate and find them tenants and different projects.

 

President Roman: No Senior Citizens. Anything on TNR Mrs. Labow?

 

Senior Citizen Liaison – J. Mania

TNR Program – C. Labow

 

Mrs. Labow: We are going to have a meeting on Monday with Sean and the ACO and our Health Officer and the TNR Committee.

 

President Roman: And we are on to our last Public Portion. Does anyone from the Public?

 

PUBLIC PORTION

 

Nelson Russell, Budd Lake: A question on Ord. #5-2012. One, there is such a wide range of fees for the Recreation Department. I wonder why we even bother to publish it. Specifically, donations and contributions. Is there a fee of between $1.00 and $1 million to make a contribution?

 

President Roman: I assume that is to allow for a range. God forbid there is somebody out there that wants to donate $990,000.00. If we don't have it in place, I think we need to jump through hoops to allow that.

 

Mr. Russell: This says this is a fee. This is a charge.

 

President Roman: We are not charging for people that donate money.

 

Mr. Russell: I suggest that it come out of the ordinance.

 

Mr. Semrau: We'll take a look before the final hearing.

 

President Roman: We'll have it reviewed before final reading.

 

Mr. Russell: Okay, thank you.

 

President Roman: Anyone else from the public wish to be heard? Seeing none, we are on to Council Comments. Mr. Ferrante?

 

COUNCIL COMMENTS

 

Mr. Ferrante: Nothing.

 

President Roman: Mr. Nicastro.

 

Mr. Nicastro: Nothing

 

President Roman: Mr. Walsh.

 

Mr. Walsh: Yes, I would just like to, again, welcome Sean aboard and tell you how impressed all of us are. We are just so pleased with your work so far and the Mayor, is he gone?

 

Mr. Semrau: He will be right back.

 

President Roman: Yes, we can talk freely now.

 

Mr. Walsh: Okay, but I'm excited about all of the work he is doing also. It's great to see. Thank you.

 

President Roman: Mrs. Labow.

 

Mrs. Labow: Yes, I am also very, very happy that Sean is with us and I have to say that I had the opportunity to come to Town Hall twice this past week and just the feeling, the energy, everything was just so different and I was very pleased. So thank you Sean and we are glad you are on board,welcome.

 

Mr. Canning: Thank you.

 

Mr. Semrau: Council President, if I could just add, with respect to Mr. Russell's question about the ordinance. Any time the municipality collects some type of funds, you know whether, and it is really in the form of fees and you really should have an ordinance that it corresponds to and here what we are saying is, for example, if there is a sponsor sign, there would be a certain fee that may be attached to that and it should be addressed by way of ordinance so someone can look to that. So there is a range here but it is for a certain donation so that, if I'm correct, it would be just for an accounting perspective, it has an origin here in this fee ordinance.

 

President Roman: Sherry.

 

Mrs. Maniscalco: I can speak to that because most of you know I was actually a municipal auditor when I got out of college and the realty is when they come in to audit, they will look at everything that they collect and make sure that there's a fee ordinance that is assigned to it and that's really what this is. I think that Jill, you know the reality, what we take in $1 million donation, while it would be helpful but probably not. I think she put in the range in the event of.

 

President Roman: There is precedent. We have accepted, at least for the beach, there was a donation.

 

Mr. Semrau: If it is more than $1 million, we'll have to amend the ordinance.

 

Mrs. Maniscalco: We'll have to amend it, yes.

 

Mr. Semrau: But it's a good question but I just felt now would be the time to answer it. Thank you.

 

Mrs. Labow: It could also, say if somebody was to donate, let's just say the people who previously owned BASF decided to donate that to the Town. That is well over $1 million. So there could be something that is donated and it doesn't have to be money. It could be property value.

 

President Roman: And I have no Council Comments. At this time we are going to move into Executive Session and there will be no further public business afterwards and Minutes will be available at its conclusion.

 

Mrs. Labow: Do you want me to move us into…

 

President Roman: Mrs. Labow, would you be so kind.

 

Mrs. Labow: Thank you Mr. President. Under Sections 7 & 8 of the Open Public Meetings Act, I move to go into Executive Session for the purpose of a personnel issue.

 

Mr. Walsh: Second.

 

President Roman: It's been moved and seconded. All in favor.

 

EXECUTIVE SESSION – Personnel Matter

 

ADJOURNMENT

 

Motion made and seconded. All in favor, none opposed, the meeting was adjourned at 8:53 pm.

 

 

_________________________

Alex Roman, Council President

 

I, Lisa Lashway, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes are a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on January 31, 2012.

 

__________________________

Lisa Lashway, Township Clerk

 

 

lml

 

 
 

Mailing Address:
Mount Olive Township
Post Office Box 450
Budd Lake, NJ 07828

Physical Address:
Mount Olive Township
204 Flanders-Drakestown Road
Budd Lake, N.J. 07828

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