Council Workshop Meeting

Mt. Olive Township Council                                                           
Conference Meeting
February 13, 2018                                                          
ITINERARY

PLEDGE OF ALLEGIANCE & MOMENT OF REFLECTION

OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT

Roll Call

Discussion: (3)

  • Refund Request

See Attached Memo

  • Vehicle Lease

See Attached Memo

  • Changes to Chapter 68, Police Department

See Attached Memo

Resolutions: (22)

  • Supporting the designation of Mount Olive Township as a Stigma Free Community

Joining the Morris County initiative to become stigma free and to support mental health issues.  A committee will be formed and trained to be a resource to the community. 

  • Authorizing an educational internship ride along program with the Office of the Fire Marshal

Establishing a Ride Along program with the Office of the Fire Marshal.  The policy mirrors the existing Police Department program and has been vetted by our Risk Manager. 

  • Approving and authorizing the execution of a facility use agreement between the Townshipof Mount Olive and New Jersey JCC Metrowest

Annual renewal with JCC Metrowest for the Mount Olive Swim team to use the pool area for practices and meets.  Time frame is from June 25 – August 11 with a rental fee of $3,500 paid by the swim team registration fees.  There are no other changes in the agreement.  This is the second year we are using JCC. 

  • Authorizing the Sustainable Jersey Grant application

A $20,000 grant application is being submitted to Sustainable Jersey for consideration.  The application is seeking to recover some of the soft costs associated with the Combfill North Land Fill Solar Project.

  •   Supporting National Police Week and affording the full protections of the collective bargaining agreement during Police Unity Tour hours for participating hours

Annual resolution supporting National Police Week and the Unity Tour.  Also protects the officers representing Mount Olive, considering them on duty during riding hours. 
 

  • Authorizing the appointment of special law enforcement officers for 2018 and school crossing guards for 2018

Annual appointment of one Special II Class Officer in accordance with the MOU with the Board of Education and appointing three part-time crossing guards.  The BOE pays for the Class II Officer. 

  • Approving a vendor service contract on a non-fair and open basis pursuant to the Pay to Play Law (ERevival, LLC)

Resolution in accordance with the local public contracts law approving ERevival for recycling of electronic waste not to exceed $10,000.  New vendor this year should save about $10,000 annually.  

  • Approving a vendor service contract on a non-fair and open basis pursuant to the Pay to Play law (PIA Security Systems)

Resolution in accordance with the local public contracts law approving PIA Security Systems for health insurance management services.  Vendor is paid directly by the health insurance carriers. 
 

  • Awarding a professional service agreement under the non-fair and open contracts inaccordance with the Pay to Play law for the year 2018 (Van Cleef Engineering Associates)

Resolution in accordance with the local public contracts law approving Van Cleef Engineering for general engineering services not to exceed $67,140.
 

  • Authorizing the use of a purchasing contract for 2018 (WW Grainger, Inc.)

Resolution in accordance with the local public contracts law authorizing the use of a NJ State Contract for the purchase of various public works equipment. 

  • Authorizing the use of a purchasing contract for 2018 (Allied Oil, Inc.)

Resolution in accordance with the local public contracts law authorizing the use of a Morris County Co-Op for diesel fuel. 

  • Awarding a professional services agreement under the non-fair and open contracts in accordance with the Pay to Play law for the year 2018 (Dorsey & Semrau)

Resolution in accordance with the local public contracts law approving Dorsey & Semrau for general attorney services not to exceed $78,360.

  • Approving an emergency purchase not to exceed $90,000 for sludge tank pumping and repairs at the Flanders Sewer System – REVISED

Resolution revising an emergency purchase for repairs to the Flanders Sewer System.  Original resolution was for $35,000, however, the tanks were not able to be cleared enough to access and replace the drivetrain.  A by-pass system needs to be set up to gain further access.  Funds will come out of the Sewer Utility Capital Outlay and will not affect the operating budget. 

  • Adopting the list of eligible LOSAP emergency service volunteers for 2017

As per our ordinance, LOSAP was created to reward members of the volunteer fire departments.  Seventy seven (77) volunteers have met the criteria and are eligible for the $1,605.60 contribution. 

  • Amending the 2018 temporary budget for the current, water and sewer utility fund

Adjustment made to the temporary budget to account for the changes needed for the down payment of the capital ordinances. 

  • Approving the 2018 temporary capital budget

Resolution approving the temporary capital budget prior to the capital ordinance being adopted.  The processes is necessary since the budget will not be adopted until March. 

  • Introduction of the 2018 Budget

Budget was emailed to you under separate cover.  A hard copy is available for the public. 

  • Introduction of the 2018 Solid Waste Collection District Budget

Budget was emailed to you under separate cover.  A hard copy is available for the public. 

  • Cancelling and declaring void an agreement with Louis Berger Group, Inc. for professional services associated with the property located at 20-23 Stonewald Court Drive

Resolution cancelling a contract that was never executed for environmental cleanup at the Cobblestone Property.  A new contract will be authorized with a new vendor at the next meeting. 

  • Authorizing the award of a professional services contract without competitive bidding to Frank Piazza of Piazza & Associates, Inc. to serve as administrative agent to assist Mount Olive Township in the implementation of the Township’s Housing Element and Fair Share Plan

Resolution in accordance with the local public contracts law approving Frank Piazza to be the administrative agent for the Housing Element and Fair Share Plan in accordance with the settlement agreement.  Funds will be used from the COAH Trust Fund. 

  • Endorsing the Township’s Affordable Housing Spending Plan dated February 13, 2018, and requesting review and approval of same by the court-appointed Special Master and Fair Share Housing Center

COAH spending plan needs to be updated.  Current balance in trust fund is $905,888 with projected development fees of $133,375 totaling $1,039,263.  Spending plan covers rehabilitation programs, new construction, affordability assistance and administrative expenses. 

  • Authorizing the transfer of alcoholic beverage license no. 1427-33-007-011 from Plaza 240 Associates LLC (trading as The Corner Pub) to BG Budz, LLC (trading as Market Tavern)

Standard liquor license transfer for the new Market Tavern on Rt. 206. 

Ordinance for First Reading: (4)

  • Bond Ordinance for various capital improvements in and by the Township of Mount Olive, in the County of Morris, New Jersey, appropriating $4,256,532 therefor and authorizing the issuance of $4,000,576 bonds or notes of the Township to finance part of the cost thereof

Bond ordinance to finance capital projects as discussed.

  • Bond Ordinance providing for various improvements to the water utility in and by the Township of Mount Olive, in the County of Morris, New Jersey, appropriating $680,000 therefor and authorizing the issuance of $646,000 bonds or notes of the Township to finance part of the cost thereof

Bond ordinance to finance water capital projects as discussed.

  •  Amending Chapter 81, “Recreation,” specifically article II “Fees for Recreation Department Programs” establishing recreation fees for various Township sponsored recreational activities    

Ordinance amending Chapter 81, fees for various recreation programs, adding a new category for memberships.                                                      

  • Calendar year 2018 ordinance to exceed the municipal budget cost of living allowance and to establish a Cap Bank

Prior to the budget being adopted, the COLA ordinance needs to be passed to allow the municipality the ability to “cap “and appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to be used in either of the next two succeeding years.

Ordinance for Second Reading: (2)

Ord.#3-2018   Vacating a portion of Third Street by the Township

Request was received to vacate a portion of Third Street by an adjacent home owner.  Request was reviewed and has be determined that the portion of the street was never needed for municipal purposes and will no longer be needed. There is no objection to the Township vacating such portion.

Ord.#4-2018   To amend and supplement Chapter 550-86, Affordable Housing, in accordance with the Township Housing Element and Fair Share Plan adopted by the Township Planning Board on December 21, 2017 and endorsed by the Mayor and Township Council on January 16, 2018, and to incorporate the terms set forth in the July 20, 2017 settlement agreement between the Township of Mount Olive and The Fair Share Housing Center

Ordinance amending the Affordable Housing code as agreed up in the settlement agreement with Fair Share Housing.  The Special Master is satisfied with the content. 

OLD BUSINESS

NEW BUSINESS
 
PUBLIC PORTION

ADJOURN to Public Meeting

2018 REGULAR PUBLIC MEETING & WORKSHOP MEETING DATES

Click Here for Resolution #2-2018

 

Jan. 2 (Reorg) & 16, 30, 2018
Feb. 13 & 27, 2018
Mar. 13 & 27, 2018
Apr. 10 & 24, 2018
May 8 & 22, 2018
June 12 & 26, 2018
July 10 & 24, 2018
Aug. 7 & 21, 2018
Sept. 4 & 18, 2018
Oct. 2 & 16 & 30, 2018
Nov. 20, 2018
Dec. 4 & 18, 2018

EXACT BUDGET HEARINGS DATES
Jan. 27, 2018
Feb. 3, 2018

Comments and Questions

Mount Olive township is geared towards benefiting you, the public. If you would like us to contact you simply email us.

This email address is being protected from spambots. You need JavaScript enabled to view it.

Contact Information

Mailing Address

Mount Olive Township
Post Office Box 450
Budd Lake, NJ 07828

Physical Address

Mount Olive Township
204 Flanders-Drakestown Road
Budd Lake, N.J. 07828

 

Telephone:

Main (973) 691-0900, Fax (973) 347-0860

 

Business Hours:

8:30 am - 4:30 pm (Monday thru Friday)

S5 Box

Login

Register

You need to enable user registration from User Manager/Options in the backend of Joomla before this module will activate.